Administrative Secretary 2/ Secrétaire

1 month ago

Winnipeg, Canada WRHA Community Health Services Full time

**Requisition ID**: 342628

**Position Number**: 20000330

**Posting End Date**: August 17, 2023

**City**: Winnipeg

**Site**: WRHA Community Health Services

**Work Location**: Access St. Boniface

**Department / Unit**: Facility & Support St Boniface/St Vital

**Job Stream**: Non-Clinical

**Union**: CUPE-FS-WCEOApr

**Anticipated Start Date**: 09/05/2023

**FTE**: 1.00

**Anticipated Shift**: Days;Evenings;Weekends

**Daily Hours Worked**: 7.25

**Annual Base Hours**: 1885

**Salary**:$20.768, $21.245, $21.781, $22.345, $23.002, $23.586

Grow your career in the Winnipeg Health Region Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

**Position Overview**:
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes switchboard/reception, word processing, data entry, processing and/or distributing incoming and outgoing mail or fax documents, photocopying, filing and records maintenance, statistical data collection, monitoring and receiving inventory, distributing office or medical supplies, booking appointments and meeting rooms, maintaining a daily staff away/coverage list for reception use, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

**Aperçu du poste**

Sous la supervision du / de la gestionnaire des services organisationnels en communauté, le ou la titulaire du poste fournit les services généraux de soutien administratif suivants pour l’équipe programme de santé communautaire: standard téléphonique/réception, traitement de texte, saisie et traitement de données, distribution du courrier entrant et sortant et des télécopies, photocopie, classement et tenue de dossiers, collecte de données statistiques, surveillance de l’inventaire, distribution des fournitures de bureau et médicales, prise de rendez-vous et réservation de salle de réunion, tenue d’une liste des absences et de la relève à l’usage de la réception, ainsi que diverses tâches de bureau, selon les besoins. Le ou la titulaire devra contribuer au respect en milieu de travail et participer au partage de la charge de travail et aux remplacements au sein de l’équipe de soutien pour le site et les bureaux de la zone communautaire.

**Experience**:

- Two years related experience required.
- Data entry experience would be an asset.
- Experience maintaining records and compiling statistics.
- Excellent communication skills with switchboard/receptionist experience.
- Experience with mail distribution, photocopying and faxing.
- Administrative experience in a healthcare office would be an asset.
- Demonstrated knowledge and experience maintaining a filing system.

Consistent with the French Language Services Policy of the Government of Manitoba and the Winnipeg Regional Health Authority's French Language Services Policy, the WRHA is committed to offer services in French and English in designated program/service areas serving francophone communities in Winnipeg. THIS POSITION HAS BEEN DESIGNATED BILINGUAL.

**Expérience**
- Deux années d’expérience pertinente exigées.
- Une expérience de la saisie de données serait un atout.
- Expérience de la tenue de dossiers et de la compilation de statistiques.
- Excellentes aptitudes à la communication et expérience au standard téléphonique et à la réception.
- Expérience de la distribution du courrier, de la photocopie et de la transmission par télécopieur.
- Une expérience administrative dans un bureau de soins de santé serait un atout.
- Connaissance éprouvée et expérience du maintien d’un système de classement.

Fidèle à la Politique des services en langue française du gouvernement du Manitoba et à sa propre politique en matière de services en français, l’Office régional de la santé de Winnipeg s’est engagé à offrir ses services en français et en anglais dans des zones francophones désignées de programmes et de services. CE POSTE A ÉTÉ DÉSIGNÉ BILINGUE.

CE POSTE A ÉTÉ DESIGNÉ BILINGUE.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a formal post-secondary administrative assistant program required.
- A combination of education and experience may be considered.
- Keyboarding speed of 40 wpm required.
- Proficiency in Microsoft Word, Excel and Outlook required.
- Working knowledge of PowerPoint preferred.

**Éducation (diplômes et certificats)**
- Diplôme d’études secondaires, qui répond aux normes manitobaines, exigé.
- Formation postsecondaire sur les compétences pratique

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