Administrative Assistant
7 months ago
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
- or equivalent experience
**Work setting**:
- Consulting firm
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Establish and implement policies and procedures
- Train, direct and motivate staff
- Assign, co-ordinate and review projects and programs
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Plan, organize, direct, control and evaluate daily operations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
**Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Acrobat Reader
**Work conditions and physical capabilities**:
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
**Financial benefits**:
- Bonus
**Other benefits**:
- Free parking available
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Work Term: Permanent
- Work Language: English
- Hours: 32 to 40 hours per week
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