Office Administrative Assistant
5 months ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 3 years to less than 5 years
**Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Purchase general and specialized equipment, materials or business services
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Assign, co-ordinate and review projects and programs
- Arrange for shipping, receiving and storage
- Work with mínimal supervision
- Organize and administer staff consultation and grievance procedures
- Perform data entry
- Provide customer service
- Advise senior management
**Computer and technology knowledge**:
- MS Office
**Technical terminology**:
- Business
**Area of work experience**:
- Purchasing, procurement and contracts
**Security and safety**:
- Criminal record check
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Excellent written communication
- Organized
- Reliability
- Team player
- Adaptability
- Time management
**Screening questions**:
- Do you have previous experience in this field of employment?
**Health benefits**:
- Dental plan
- Health care plan
**Long term benefits**:
- Registered Retirement Savings Plan (RRSP)
**Other benefits**:
- Free parking available
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