Administrative Secretary

4 weeks ago

Toronto, Canada Ministry of Education Full time

The Ministry of Education, French-Language Teaching, Learning and Achievement seeks an organized individual to provide administrative, clerical and secretarial support to management and professional staff.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this position you will:

- answer phone inquiries and route correspondence accordingly
- perform scheduling duties such as booking boardrooms, meetings and travel arrangements
- compile materials and update files in order to coordinate paper flow
- transcribe correspondence and compose letters
- create a variety of reports including charts, spreadsheets, tables and presentation material
- coordinate translation requests.

**How do I qualify?**:
**Mandatory**:

- proficiency in English as well as oral and written proficiency in French at the superior level

**Administrative Skills**:

- you can provide administrative support and secretarial assistance to your unit and other professional staff
- you have good organizational and prioritization skills to effectively track deadlines, identify priorities and conduct follow ups
- you have the ability to identify potential issues requiring immediate attention and respond to fluctuating work demands

**Other Essential Skills**:

- you posses strong oral and written communication skills including diplomacy, tact and interpersonal skills
- you are proficient in word processing, spreadsheet, database and presentation software (eg. Microsoft Word, Excel and Powerpoint)

**Additional Information**:
**Address**:

- 1 Bilingual Temporary, duration up to 12 months, 315 Front Street West, Toronto, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, February 8, 2023**Note**:

- This ad is also available in French.
- T-EU-193682/23

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