People and Culture, Administrator

3 weeks ago

Toronto, Canada Dixon Hall Full time

**Employment Type**: Full-time (10 weeks - 35 hours/week)
**Department**: People and Culture
**Union**: Excluded
**Salary**: $16.55/hr
**File #**: 24-PC-03
**Posting Date**: February 16, 2024
**Posting Close**: March 24, 2024
**Location**: 190 Carlton St. Toronto, ON M5A 2K8

**Dixon Hall** is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community’s most vulnerable residents by providing a range of programs and services across every stage of life. We create lasting solutions to end poverty, social injustices, and isolation in Toronto. We value respect, diversity, integrity, care, compassion, and accountability.

Reporting to the Manager, People and Culture, the People and Culture, Administrator is responsible for providing a variety of administrative support to the People and Culture team including digitizing employee records and other documentation.

**REQUIREMENTS**
- This position may be funded by Canada Summer Jobs
- As per Canada Summer Jobs, these are mandatory requirements
- Be between 15 and 30 years of age at the beginning of the employment period;
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
- Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

**RESPONSIBILITIES**
- Scan, organize and maintain physical and digital People and Culture files.
- Assist with tracking project progress.
- Update and maintain employee records, ensuring accuracy and confidentiality.
- Assist in the documentation of People and Culture processes and procedures.
- Maintain accurate information and documentation.
- Work collaboratively with the Director, Dixon Hall staff, volunteers and partners.
- Actively participate in department and agency meetings and events.
- Meet regularly with the Director and other staff to discuss individual, and team and effectiveness.
- Work under the guidance of the agency and program policies and procedures, including the Mission, Vision and Values of Dixon Hall.
- Other duties as assigned.

**POSITION QUALIFICATIONS**
- Currently enrolled in, or recently completed post-secondary education in Human Resources Management, Business Administration, or in another related program.
- Relevant work experience (placement opportunities included) in similar office environments is an asset.
- Excellent written and verbal communications skills.
- Proficient with Microsoft Office (Word, Excel, Outlook, Publisher) and database management.
- Ability to exercise good judgment and use discretion.
- High standards of ethics and confidentiality to handle sensitive information.
- Dependable, punctual and flexible.
- Able to work efficiently as part of a team as well as independently.
- Must be qualified to work in Canada legally for the employer.
- Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.
- Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada.

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