Administrative Assistant

2 months ago

Winnipeg, Canada Shared Health Full time

**Requisition ID**: 329964

**Position Number**: 20090038

**Posting End Date**: February 1, 2023

**City**: Winnipeg

**Site**: Shared Health

**Work Location**: Winnipeg Shared Health

**Department / Unit**: Capital Planning - Corp

**Job Stream**: Non-Clinical

**Union**: SH Exempt-OT

**Anticipated Start Date**: 02/15/2023

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general direction of the Director of Project Design and Delivery and Director Planning, the incumbent is responsible for the timely and accurate provision of administrative assistance and office support services, required by the Department of Project Design & Development and Planning. This includes assisting in the organization and scheduling of meetings, compiling project reports into a presentation format including financials, graphs and schedule charts. Supports project managers in preparing, filing and tracking documents related to capital construction, tendering, awards, design, record drawings and leasing. Assists Directors and Project Managers with routine office administrative functions including paper and electronic filing systems, public tender postings, staff support including arranging technology and systems access.

**Experience**:

- Minimum of five years in a senior secretarial position, preferably in the architectural profession, construction industry or comparable government agency.
- AMS (Advanced Medical System/Materials Management System) & SAP (Systems, Applications and Products) experience is considered an asset.

**Education (Degree/Diploma/Certificate)**:

- Complete High School education, Manitoba standards required.
- Completion of a recognized secretarial and/or business accounting training program required.
- Additional accredited training in supervision, administration, and/or office management courses preferred.
- An equivalent combination of education and experience will be considered.

**Certification/Licensure/Registration**:
Not applicable

**Qualifications and Skills**:

- Demonstrated proficiency in the use of Microsoft Office (Outlook, Word, Excel, Power Point) required.
- Knowledge of General Accounting required.
- Typing 50 wpm required.
- Must have excellent interpersonal, problem-solving, and organizational skills and be self-motivated, naturally assertive and persuasive.
- Must have the ability to work independently and in a team environment.
- Must have the ability to prioritize workload and meet deadlines.

**Physical Requirements**:

- Good physical and mental health required.
- Must be able to work effectively under stressful demands and frequent interruptions.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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