Administrative Assistant

3 weeks ago

Winnipeg, Canada Simaril Inc Full time

**Administrative Assistant - Simaril Inc**

The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner.

The Administrative Assistant reports to the Office Manager.

**The Administrative Assistant is Responsible for**:
**General**:

- The ability to handle multiple projects and timelines.
- Maintain positive and effective communication and public relations with community, family, and other professionals.
- Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Follow and maintain policies and procedures regarding confidentiality and privacy in sharing information about people supported, employees and Simaril Inc.
- Understand Simaril Inc policies and legislative requirements and communicate to direct reports.
- Be familiar with and conduct self-according to Simaril Inc. Policies and Procedures.
- Report any agency related changes and significant issues to the Executive Director.

**Administration**:

- Professionally assist all incoming phone calls, electronic enquiries/ messages or visitors and directing their requests to the appropriate party.
- Greet all guests, provide general information, and ensure they are comfortable while advising appropriate staff that guest is waiting.
- Process and distribute all incoming and outgoing mail manually or electronically (including cash, check, invoices etc.)
- Office management, including faxing, scanning, photocopying, and ordering supplies.
- Responsible for the creation, processing, and delivery of office meeting minutes.
- Photocopy and collate documents for distribution.
- Maintain appropriate and accurate records as required by Simaril Inc and the Province of Manitoba.
- Assist with development and management of agency tracking systems.
- Provides administrative support to the Executive Director as required.
- Ensure all departments have access to necessary resources (charts, forms, updated phone lists etc.)
- Maintains agency files ensuring property security and accuracy of files.
- Archives files as required.
- Assist with maintaining an up-to-date phone and address lists, charts, and forms.
- Receives donation of cash and in-kind and directs to Office Manager for processing.
- Participates in maintaining a binder of current administrative procedures.
- Arrange and assist with organizing agency functions (eg. AGM & Staff Events)
- All other tasks that are required for the smooth and efficient running of the office.

**Accounting**:

- Accounts payable complete to check requests.
- Basic accounting in conjunction with the Executive Director and Office Manager.

**Skills & Qualifications**:

- 2-3 Years administrative experience.
- Preferred: Successful completion of an administrative program.
- Training and/or experience in office management.
- Understand and perform basic accounting procedures.
- Proficiency in the use of computer programs for: o Microsoft Office 365 platform o Word, Excel, Scheduling & Teams o E-mail o Internet
- Reliable and responsible.
- Excellent interpersonal skills.
- Able to work in a busy environment.
- Well-organized.
- Able to prioritize duties.
- Able to work independently and as part of a team.

**Due to the personal and sensitive nature of this position successful applicants will be asked to provide an original
Criminal Record Check with Vulnerable Sector Search, and an original clear Adult Abuse Registry Check and Child Abuse
Registry Check Prior to starting employment.

**Compensation & Benefits**:
Simaril offers a generous benefits package that includes medical, dental, vision care, pension, and paid time off.

**Hours and Working Conditions**:
This is a full-time position working Monday to Friday 8:30 am - 4:30 pm. The Administrative Assistant is entitled to one hour of paid time for lunch. This position may be required to work some overtime hours, with paid compensation, to attend meetings of the Board and during agency functions throughout the year.

**How to Apply**:

- All interested applicants are asked to send a cover letter, their current resume. Your cover letter should demonstrate how you feel you could be successful with this role

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Administrative experience: 2 years (preferred)
- Office: 2 years (preferred)

Work Location: In person

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada St.Amant Full time

    **About Us** St.Amant is a non-profit organization, offering programs & services throughout Manitoba which support over 1600 children and adults with developmental disabilities and autism, and their families. We are committed to delivering person and family centered supports through individualized programs and services. St.Amant is guided by its core values...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Simaril Inc Full time

    **Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **ADMINISTRATIVE ASSISTANT** **May 18, 2023** **Posting #23-18-001** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF seeks to fill **one full-time...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Community Safety Team Lead, the Administrative Assistant is responsible to provide a broad range of coordination and administrative support services for the Lead, Community Safety Team. The Administrative Assistant is required to provide support to the department through receiving and triaging daily media inquiries....

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 230004I0 ) **Description** Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 230001UN ) **Description** Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 26,000 team members in over 400 locations worldwide are vital to making our Company stronger. **Your...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Stantec Full time

    Administrative Assistant - ( 240000FR ) **Description** Join our team for a lasting and fulfilling engineering career and be a part of a group that is making a difference in our own community by helping us keep communities connected. We create great places and the connections that get people and goods moving — whether by car, bus, train, plane, or their...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Youville Centre Full time

    **Administrative Assistant - Part-Time (0.5) EFT** **$19.43/hour** **Summary of Position**: - Providing administrative support to ensure efficient operation of the office. - Supports managers and employees through a variety of tasks related to organization and communication. - Responsible for confidential and time sensitive material. - Assist with...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Community Education Development Association Full time

    **JOB POSTING** **Administrative Assistant / Payroll** **Rate: Starting at $17.46/hr Full Time - Permanent** **Hours: 35hr/wk** **Shift: Mon-Fri 9am-5pm** **Reporting to the Co-Director of Operations, the Administrative Assistant/Payroll provides general administrative support to the Pathways to Education program team. The work involves a high degree of...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada CAHRD Centre for Aboriginal Human Resource Development Inc Full time

    JOB SUMMARY The Administrative Assistant will provide administrative and clerical support as needed in an effective and efficient manner within CAHRD’s main Executive Office and will be privy to confidential information. RESPONSIBILITIES AND TASKS Must be organized with excellent administrative skills. Must be able to work in a team environment...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Broadview Networks Full time

    **Driving Business Outcomes with Technology** Broadview Networks helps organizations improve productivity through the implementation and support of technology while Broadview Academy improves staff productivity by helping people use the technology. With both a downtown and Taylor Avenue location in Winnipeg, we take pride in our outstanding response record...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Manitoba Métis Federation Full time

    **MANITOBA MÉTIS FEDERATION** *** **ADMINISTRATIVE ASSISTANT** **March 22, 2024** **Posting #23-00-002 (REPOSTED)** *** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Brydges Property Management Full time

    Experienced Administrative Assistant Assistant must have the following skill sets and experience: - Excellent customer service and administrative skills; - Above average communication and interpersonal skills; - 2 or more years of administrative experience; - Effective organizational, time management and multi-tasking skills; - Strong command of office...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, Canada (CAHRD) Centre for Aboriginal Human Resource Development Inc. Full time

    NATIONAL OCCUPATION CODE 13110 POSITION TYPE FULL-TIME JOB SUMMARY The Administrative Assistant will provide administrative and clerical support as needed in an effective and efficient manner within CAHRD’s main Executive Office and will be privy to confidential information. RESPONSIBILITIES AND TASKS Must be organized with excellent administrative...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada The Manitoba Museum Full time

    **DATE POSTED**: - Friday, April 21, 2023 **EMPLOYER**: - The Manitoba Museum **CITY/TOWN**: - WINNIPEG **BUSINESS LOCATION**: - 190 RUPERT AVENUE **DESCRIPTION**: - 1. General - The Administrative Assistant reports to the Director of Research, Collections & Exhibitions (RCE). This position provides administrative support to the Director and staff...

  • Administrative Assistant

    4 weeks ago

    Winnipeg, Canada Madison Financial Services Full time

    **Administrative Assistant** The administrative assistant contributes to the success of the business by providing administrative support directly to the financial advisors and clients. Working both independently and within a small team, the administrative assistant is responsible for assisting with insurance and investment administrative...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada The Movement Centre Of Manitoba Inc Full time

    **Are you passionate about helping people? Are you positive, energetic, and motivated? The Movement Centre of Manitoba is looking for you!** The Movement Centre of Manitoba is a privately funded registered charity and the only one of its kind in Manitoba that specializes in conductive education rehabilitation and therapy for children and adults living with...

  • Administrative Assistant

    1 month ago

    Winnipeg, Canada Winnipeg Children's Access Agency Full time

    **The Winnipeg Children’s Access Agency is seeking a Permanent Part-Time Office Administrative Assistant to join our Staff Team!** **Job description** The Winnipeg Children’s Access Agency (WCAA) is a non-profit, charitable organization whose mission is to facilitate contact between children and their parents/legal guardians where there has been...