Executive Assistant

4 months ago

Concord, Canada UNFI Canada Full time

**Who are we?**
- **United Natural Foods Inc. (UNFI) Canada is the leading distributor of natural, organic, and specialty foods We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. **_
- **Better Food, Better Future**_
- **As our Executive Assistant, you will play a key role in providing daily support to the President and Canadian Leadership Team and work cross-functionally with different teams on-site at our Concord head office. If you are an Administrative professional (who loves food as much as we do), this opportunity may be right for you. Read on**_

**Position**:Executive Assistant/Receptionist

**Job Type**: Full Time

**Schedule**:Monday-Friday

**Working Conditions: On-Site (5 days per week)**

**Language Requirements**:English

**Location**:Vaughan, ON

**Purpose**:
Provides administrative support to the President and Canadian Leadership Team (CLT). Involved with the organization and execution of Company projects and functions as assigned. Handles details of a highly confidential nature.

**Note: this EA Role sits at front desk/reception to provide coverage, answer phone calls, greet visitors/guests, and handle all mail/couriers.**

**Responsibilities**:

- Performs administrative duties for President and CLT including arranging meetings/appointments/conference calls, video conferencing, answering/screening/directing telephone calls and visitors, taking and distributing meeting notes.
- Arranges travel and corporate/team meetings and events by developing itineraries/agendas, booking transportation, arranging lodging, catering, and meeting accommodations, processing expense reports, boardroom bookings for Town Halls. Manages air travel credits on cancelled flights and American Express points redemptions. Participates in Company Social Committee making arrangements for various events (BBQ, holiday party etc.)
- Organizes, arranges appropriate approvals and purchases supplies (office/kitchen, company swag, operations clothing). Sources and meets with vendors as appropriate.
- Responds to customer calls when required and assists with customer presentations.
- In conjunction with other teams as required, contact vendors for repairs in office equipment.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others; monitory process, problem-solving, making adjustments to plans.
- Acts as Reception and acts as a back up to Accounting by taking deposits to the bank. Takes outgoing mail to mailbox.
- Provides calendar/vacation management to CLT as required.
- Provides support with Company Trade Show participation.
- Assists CLT with various tasks and special projects.
- Performs all duties and responsibilities in an ethical manner and in accordance with Company policies and procedures
- Performs other job duties as required.

**Qualifications**:
**Education/ Certifications**:

- Post-secondary education or equivalent combination of training and experience.

**Experience**:

- 4-5 years’ experience as an Administrative/Executive Assistant

**Knowledge**:

- Highly proficient in MS office products (Word, Powerpoint, Excel, Visio)
- Bilingual (English/French) along with a driver’s license an asset

**Skills and Abilities**:

- Ability to prioritize and multi-task with exceptional attention to detail and accuracy
- Must be able to work well under pressure while meeting deadlines
- Ability to be discreet and handle highly confidential information
- Excellent verbal and written communication skills
- Effective interpersonal and relationship building skills
- Must possess a high degree of self-initiative
- Project management skills along with organizational skills
- Must be able to work flexible hours as necessary to meet business needs, such as evenings, weekends and holidays as required.

**Physical Environment/Demands**:

- Occasional travel will be required. A variety of shifts and/or days of work may be required on occasion.
- Stooping, bending, twisting, lifting and reach may be required in the completion of job duties.
- Most work is performed in a temperature-controlled office environment and occasional work may be performed in warehouse locations. with temperatures ranging from ambient to below zero.
- Incumbent may sit for long periods of time at desk or computer terminal.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Incumbent may use calculators, keyboards, phone and other equipment in the course of normal workday.

**Reasons to Apply. Reasons to stay at UNFI Canada**:

- This position offers compensation starting at $70,000.00 - $75,000.00 annually
- Health and Dental Benefits package offered on your first day
- 3 weeks vacation per ye

  • Executive Assistant

    7 months ago

    Concord, Canada Bondic Full time

    Join Our Team: Inspire and Excel as an Executive Assistant If you're a dynamic executive assistant yearning to break free from micromanagement and be a catalyst for change, seize this opportunity to shine. We're an established marketing and manufacturing powerhouse with a global presence across 40+ countries. As a premier manufacturer of custom laser and...

  • Executive Assistant

    7 months ago

    Concord, Canada Lemaitre Vascular Full time

    Overview: LeMaitre is a leading global innovator, manufacturer and marketer of devices, implants and services for the treatment of peripheral vascular disease. We’re proud to provide vascular surgeons with the solutions they need to diagnose and heal their patients. We are seeking a highly organized and detail-oriented Executive Assistant to provide...

  • Executive Assistant

    6 days ago

    Concord, Canada Highlight Motor Freight Inc. Full time

    Highlight Motor Group Concord, ON **Highlight Motor Group** is one of the largest and fastest growing transportation companies in GTA. As a result of our driven marketing approach and second-to-none work ethic, we are experiencing tremendous growth. In order to keep up with our growth we will be seeking experienced, professional, energetic, goal-oriented...

  • Executive Assistant

    5 days ago

    Concord, Canada Highlight Motor Freight Inc. Full time

    Highlight Motor Group Concord, ON **Highlight Motor Group** is one of the fastest growing transportation companies in GTA. As a result of our driven marketing approach and second-to-none work ethic, we are experiencing tremendous growth. In order to keep up with our growth we will be seeking experienced, professional, energetic, goal-oriented individuals...

  • Executive Assistant

    3 months ago

    Concord, Canada Oriental Surfaces Inc. Full time

    Job Title: Executive Assistant Location: Concord Vaughan Company: Oriental Surfaces Inc. Type: Full-Time About Us: Oriental Surfaces Inc. is dedicated to [a brief description of your company, its mission, and values]. We are seeking a dedicated and professional Executive Assistant to be the first point of contact for our company, supporting our...

  • Executive Assistant

    6 months ago

    Concord, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards. Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one...

  • Executive Assistant

    2 days ago

    Concord, Canada ET Transport Full time

    At ET Transport, it is our mission to provide customers with reliable transportation solutions custom-tailored to their unique needs. ET Transport has two main terminals with warehousing facilities and two additional drop-yards. Reporting directly to the Chief Operations Officer (COO), the Executive Assistant provides executive support in a one-on-one...

  • Executive Assistant

    3 days ago

    Concord, Canada Gottardo Group of Companies Full time

    **Gottardo Group of Companies** 277 Pennsylvania Ave, Concord, ON L4K 5R9, Canada **Job Position**:Executive Assistant (Full Time Position) We are Real Estate Developers, Design Builders and General Contractors of office buildings, industrial facilities and specialty use buildings in the GTA. **Position Summary**: Executive Assistant to the President &...

  • Executive Assistant

    2 months ago

    Concord, Canada Nadlan-Harris Property Management Inc Full time

    The Executive Assistant will be working closely with the President, Director of Operations and the Office Manager on a daily basis. The following is a general list of tasks: - Keep an update file of all corporation documents - Assist the President with daily tasks (i.e. printing/ document preparations) - Assist the VP with proposals and daily tasks -...

  • Executive Assistant

    7 months ago

    Concord, Canada UNFI Full time

    Who are we? UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. Better Food, Better Future! As our...

  • Executive Assistant

    2 days ago

    Concord, Canada Gottardo Group of Companies Full time

    **Gottardo Group of Companies** 277 Pennsylvania Ave, Concord, ON L4K 5R9, Canada **Job Position**:Executive Assistant (Full Time Position) We are Real Estate Developers, Design Builders and General Contractors of office buildings, industrial facilities and specialty use buildings in the GTA. **Position Summary**: Executive Assistant to the President &...

  • Executive Assistant

    2 weeks ago

    Concord, Canada UNFI Full time

    Who are we? UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. Better Food, Better Future! As our...

  • Executive Assistant

    2 weeks ago

    Concord, Canada UNFI Full time

    Who are we? UNFI is the leading distributor of natural, organic, and specialty foods in North America! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere. Better Food, Better Future! As our...

  • Executive Assistant

    7 months ago

    Concord, Canada Perri's Corporation Full time

    Perri's Corporation is one of the leading manufacturers of guitar, saxophone, and other instrumental straps, in the world. Our company has finely crafted straps for over 20 years. **Why Perri's?** Perri's Corporation offers a broad and exciting variety of employment opportunities with ample room for growth. We offer paid lunches and other bonuses. **The...

  • Executive Administrative Assistant

    1 month ago

    Concord, Canada GTD Supply Full time

    **Job Description: Executive Administrative Assistant** **About GTD Supply**: Established in 2011, GTD Supply is a leading provider of home improvement products, renovation materials, and power tools for both commercial and residential sectors. We take pride in delivering the best shopping experience to our customers through a wide variety of high-quality...

  • Executive Assistant/receptionist

    2 weeks ago

    Concord, Canada UNFI Canada Full time

    **Who are we?** - **United Natural Foods Inc. (UNFI) Canada is the leading distributor of natural, organic, and specialty foods! We're on a mission to transform the world of food for our customers, suppliers, associates, and families we serve on a daily basis. Our mission is simple: to provide healthier food choices to people everywhere.**_ - **Better Food,...

  • Personal Assistant

    7 months ago

    Concord, Canada Cebridge Digital Full time

    **About Cebridge** Cebridge is a leading consultancy firm specializing in a comprehensive suite of financial, advisory, and IT services. Our commitment to excellence and innovation drives us to deliver tailored solutions that empower our clients' success. Join us and contribute to a dynamic team that reshapes the landscape of financial...

  • Administrative Assistant

    6 months ago

    Concord, Canada Latino Executive Suites Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year - or equivalent experience **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer...

  • Administrative Assistant

    5 days ago

    Concord, Canada Sigma Workforce Solutions Full time

    We currently have an excellent opportunity for an administrative assistant (temporary to permanent). The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required. - Provide administrative support to all...

  • Used Car Sales Executive

    4 months ago

    Concord, Canada Autopia Cars Inc Full time

    We are seeking a motivated and experienced Car Sales Executive to join our team. As a Car Sales Executive, you will be responsible for selling used vehicles to customers. This is an exciting opportunity to work in a fast-paced environment and contribute to the success of our dealership. **Responsibilities**: - Provide exceptional customer service...