Legal Assistant

2 months ago


Calgary, Canada Carscallen LLP Full time

**Position overview**

This role is responsible for providing a broad range of administrative and operational support to a successful family law and commercial litigation lawyer’s practice.

**Key Responsibilities**
- Enhance the lawyer’s effectiveness by drafting, reviewing, and assembling documents; attending to filing and service; communicating with clients; scheduling, and file management.
- Manage lawyer’s accounts - prepare client pre-bills for review, finalize, and send out bills, follow up on accounts, and resolve billing issues in cooperation with the accounting team.

**Essential Duties & Responsibilities**
- Document/file management processes associated with file organization and administration.
- Draft, prepare and proofread correspondence and legal documents.
- Prepare retainer letters and coordinate with clients on opening files.
- File maintenance including daily filing, file organization, opening and closing files in-house, maintaining client file lists and tracking system for limitations and follow-up dates.
- Organize, label, and categorize records for use in litigation.
- Prepare bills, letters for billing, track accounts receivable, follow up with clients regarding accounts receivable and all other non-accounting functions associated with billing.
- Enter and track limitations, deadlines under rules of court, deadlines under litigation plans or similar deadlines.
- Compile information related to cases and prepare and process requests for disclosure.
- Documenting and maintaining an ongoing database of required, received, and outstanding disclosure needs of client files.
- Conduct routine searches (CORES, LTO, Courthouse, PPR, SPIN II, Bankruptcy, etc.) and/or arrange for others.
- Attend to filing court and regulatory documents.
- Attend to service of court filings.

*

**Competencies and Behaviours**

The following are competencies and behaviours required to be successful in this position:

- Customer Service - exceptional customer service mindset and ability to work with a wide variety of clients, meeting their needs in a professional, calm manner.
- Responsive to customer needs, meets commitments and solicits customer feedback to improve service.
- Oral Communication - speaks clearly and professionally in both positive or negative situations, demonstrates attentive listening skills, and asks for clarification when needed, responds well to questions and constructive feedback and is an active participant in meetings.
- Written Communication - writes clearly and informatively, edits work for spelling and grammar and demonstrates meticulous attention to detail, varies writing style to meet needs and presents numerical data effectively.
- Character - a self-starter who can work with little supervision, prioritizes, and anticipates work needs, and works well under occasional periods of pressure and short deadlines and demonstrates a mature, calm approach at all times.
- Ethics - always keeps client and firm information confidential; understands and implements general rules of ethical behavior applicable to lawyers
- Technical knowledge, skills & abilities - Adept at and exceptional knowledge of MS Word and Adobe PDF, sound knowledge of billing processes in a legal practice using legal accounting software; Worldox and/or legal document management system knowledge; and an in-depth knowledge of legal procedures in the related area of practice.
- Team Player - ability to work with and be part of an effective, busy team demonstrating a willing attitude, keeping the reputation of the firm top of mind.

**Education & Experience**
- Legal Assistant diploma from a recognized institution.
- 5+ years experience working in a professional legal environment.
- Proficiency in Microsoft Word and Adobe Acrobat is required.
- The opportunity to work a remote schedule 2 days remote, 3 days in the office may be considered.

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person


  • Legal Assistant

    2 weeks ago


    Calgary, Canada Cashion Legal Full time

    **Overview** **Duties** - Onboarding new clients, opening and closing files and handling new client inquiries. - Handling trust accounting and monthly billing. - Draft and delivering legal documents and correspondence for our lawyers. - Communicating with clients to gather relevant information and documents. - Proofread legal documents for accuracy and...


  • Calgary, Canada Uppal Legal Group Full time

    **Job Summary** **Responsibilities** - Assist in managing daily operations and administrative tasks within the real estate office. - Conduct interviews with clients and stakeholders to gather necessary information. - Maintain effective phone etiquette while handling incoming calls and inquiries. - Draft, proofread, and edit legal documents and...


  • Calgary, Canada Tannahill-Smith Legal Full time

    **Legal Assistant Required** Tannahill-Smith Legal is currently seeking a part-time Legal Administrative Assistant to join our team. In this role, you will provide both legal and general administrative support for a family and estates lawyer. This is a part-time position with the possibility of increasing to full-time work at a future...


  • Calgary, Canada Fair Legal Full time

    **LEGAL BILLING COORDINATOR** Are you a detail-oriented legal accounting professional with excellent communication skills? Do you want to advance your career in a law firm dedicated to making a difference in the lives of our clients and the pursuit of justice? Fair Legal is a growing litigation boutique firm in Calgary’s Beltline district. We represent...

  • Legal Assistant

    2 months ago


    Calgary, Canada Target Law Full time

    **Overview** **Duties**: - Assist with legal research and writing tasks - Prepare and proofread legal documents - Conduct interviews with clients and witnesses - Manage and organize legal files and documentation - Support attorneys in preparing for trials and hearings - Perform data entry tasks accurately - Utilize Lexis-Nexis or similar tools for research...

  • Legal Assistant

    2 months ago


    Calgary, Canada Junction HR Full time

    Overview: Legal Assistant Are you an experienced legal assistant with a background in real estate law? Junction HR is partnering with a boutique law firm in Calgary, Alberta, to fill a Legal Assistant position with 2-3 years of experience. Position: Legal Assistant Location: Calgary, Alberta **Job Type**: Full Time, Permanent,...

  • Legal Assistant

    2 months ago


    Calgary, Canada Loberg Ector LLP Full time

    Employment Opportunity: Legal Assistant We are seeking to add a legal assistant with 3-5 years experience who will be a core member of our 8 lawyer and growing legal services team on a full-time basis. Essential Functions: Preparing and drafting Court Pleadings, correspondence and various other documentation; Transcribing dictation via Olympus...

  • Legal Assistant

    3 months ago


    Calgary, Canada Stringam LLP Full time

    **Stringam Law is recruiting for a Legal Assistant - Family Law | Calgary, Alberta** Stringam Law is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to...

  • Legal Assistant

    2 weeks ago


    Calgary, Canada Stringam LLP Full time

    **Stringam Law is recruiting for a Legal Assistant - Family Law | Calgary, Alberta** Stringam Law is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to...

  • Legal Assistant

    2 months ago


    Calgary, Canada O'Fee Law Full time

    *Job Overview* *Responsibilities* - Handle incoming and outgoing communications with clients, adjusters, and other parties - Maintain and organize physical and electronic files - Order records and charts - Proofread legal documents for accuracy and completeness - Assist in preparing legal documents and correspondence - Assist with project management tasks...

  • Legal Assistant

    3 months ago


    Calgary, Canada Alloy LLP Full time

    **Overview** - **Responsibilities** - Assist in drafting legal documents, including briefs, pleadings, appeals, contracts, and agreements - Conduct legal research and gather relevant information for cases - Manage and organize legal correspondence and documentation - Maintain and update physical and electronic filing systems - Handle incoming and outgoing...

  • Legal Assistant

    1 month ago


    Calgary, Alberta, Canada Miller Thomson Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Assistant to join our team at Miller Thomson LLP. As a Legal Assistant, you will provide administrative support to a group of lawyers who specialize in various areas of business law.Key ResponsibilitiesProvide administrative support, including proofreading, revision, and preparation of...

  • Legal Assistant

    4 weeks ago


    Calgary, Canada McConnell MacInnes Full time

    SE Calgary General Practice Law Office looking for a Real Estate legal assistant to cover a maternity leave until April 2026. We are looking for an assistant that has the following skills: the ability to work under pressure; strong communication skills; willingness to assist on a variety of matters as required; organized and able to prioritize workload to...

  • Legal Assistant

    6 months ago


    Calgary, Canada Clyde & Co LLP Full time

    Description The Role This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of 2-3 days per week onsite at the Calgary office. Key Responsibilities Preparation and production of a variety of legal documents, with accuracy, in the area of litigation. Attending to file openings, preparation and...

  • Senior Legal Assistant

    13 hours ago


    Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time

    Our client is a highly regarded top Canadian firm who is looking to add a Senior Practice Assistant to their Disputes – Construction and Commercial Group in their Calgary office. The successful candidate should have a minimum of ten years of commercial litigation experience or construction litigation experience.This role will be expected to coordinate the...

  • Legal Assistant

    2 months ago


    Calgary, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 62478 Ministry: Justice Location: Calgary Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: October 9, 2024 Classification: Legal Administration 2 **Salary**: $2,073.50 to $ 2,549.41 bi-weekly ($54,118 to $66,539/year) The Ministry...

  • Legal Assistant

    6 months ago


    Calgary, Canada MATHEWS DINSDALE & CLARK LLP Full time

    Join our Dynamic Boutique Labour & Employment Firm Mathews Dinsdale & Clark LLP is seeking a **Legal Assistant** with exceptional qualities to join our fabulous team in Calgary that will also share in some reception duties. Mathews Dinsdale is Canada’s only coast to coast national boutique law firm specializing in Labour & Employment law. We have offices...


  • Calgary, Canada iR Corp. Full time

    **Legal Assistant, Litigation** **iR Corp. is a boutique recruitment provider, specialized in Talent Resourcing Management solutions. We align multi-disciplinary talent with prestigious companies across diverse industries.** Our valued national law firm client is seeking a Legal Assistant for a full-time position, supporting their Litigation practice...

  • Legal Assistant

    5 months ago


    Calgary, Canada High Tide Inc Full time

    High Tide Inc., the fast paced, growing, and highly successful cannabis retail is seeking a **Legal Assistant **for our** Calgary corporate office. **This is a critical role in High Tide’s continued success and growth. **Specific Responsibilities**: The role is accountable for the following: - Being the support for the Legal and Compliance team -...

  • Legal Assistant

    2 months ago


    Calgary, Canada Hopewell Capital Corpor Full time

    **Title: Legal Assistant** **Company: Hopewell Residential Management** **Job Type: Full-Time, Permanent** **City: Calgary** Hopewell Residential Management LP (“Hopewell”) is one of Alberta’s leading residential development companies, building homes and creating communities where people love to live for more than 20 years. Hopewell is a fully...