Senior Legal Assistant

23 hours ago

Greater Calgary Metropolitan Area, Canada Urban Legal Recruitment Inc. Full time

Our client is a highly regarded top Canadian firm who is looking to add a Senior Practice Assistant to their Disputes – Construction and Commercial Group in their Calgary office. The successful candidate should have a minimum of ten years of commercial litigation experience or construction litigation experience.


This role will be expected to coordinate the workflow for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work. The Practice Assistant will take an active interest in, and obtain a thorough understanding of, all aspects of client requirements to provide exceptional service levels to the lawyers and their clients.


Key Responsibilities


Administrative:

  • Manage calendars, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis.
  • Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc. and liaise with other attendees, both internal and external.
  • Arrange for travel bookings and related details to be made through the support teams.
  • Arrange photocopying, printing, organizing couriers, sending out of letters, faxes etc.
  • Arrange for files to be opened and closed; supervise general filing requirements and record keeping.
  • Use effective systems to ensure that both short and long-term tasks are completed within required timescales.
  • Support lawyers in marketing activities including involvement in preparation of pitches and presentations.


Communication:

  • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
  • Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out of the office.
  • Liaise with administrative support departments on behalf of lawyers as required.
  • Liaise with the department’s Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers.


Client Relationship Management:

  • Become an active part in the care of clients and be wholly familiar with contacts/clients
  • Enter, maintain and update client details and relevant information in the Firm’s CRM contacts system.
  • Deal with basic client queries and general administration.
  • Arrange client meetings.


Document Production:

  • Check and proofread correspondence, attachments, documents, reports, and presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate.
  • Type urgent/short/confidential correspondence and emails.
  • Produce and maintain Excel spreadsheets as required.


Financial – Billing:

  • Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis.
  • Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard prebill financial/time reports through the system.
  • Request cheques, bank transfers and paying in money received, as appropriate.


Other Duties and Responsibilities:


In addition to providing support to the lawyer(s) to whom they report, a Practice Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other departments.


Team duties will therefore include:


o Assisting other members of the firm, both proactively and at the request of the Team Leader.

o Any other duties as requested by the Lawyers or Team Leader.


Key Competencies


A Practice Assistant has responsibility to ensure that their skill set is up to date and they are familiar with the firm’s departments, key personnel, clients, internal systems and procedures. This will ensure that the Practice Assistant is able to conduct their role effectively and, where appropriate, discuss any training requirements with the Team Leader.


In addition to this, they should have/be:

  • Solid understanding of Civil Litigation inclusive of court filing/service procedures.
  • Accurate typing speed of approximately 60 words per minute.
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
  • Knowledge of ACL, iManage and PrimaFact considered an asset.
  • Excellent telephone manner and competent knowledge of telephone system.
  • Excellent communication, organizational and team skills.
  • Excellent attention to detail.
  • Ability to think ahead and use initiative.
  • Flexible and dependable, able to take the initiative.
  • Able to remain calm under pressure and work to tight deadlines.
  • Conscientious, approachable and enthusiastic.
  • Able to quickly build confidence, respect and trust with others.
  • Have a positive approach to daily tasks and have a solutions-focused working method.


Other Requirements:

  • Sound knowledge of support services.
  • A desire to enhance the skills of self and others.
  • A strong focus on ensuring the highest levels of service standards are delivered and maintained.


Benefits

  • A hybrid working environment with technology reimbursements to support digital working
  • Access to a mentoring program specifically for your career path
  • Access to training and continued education opportunities
  • Exceptional workplace diversity and inclusiveness programs
  • A competitive compensation and benefits package, including a day off to volunteer and access to wellness platforms and programs


Interested and qualified candidates are asked to forward their resume in confidence to Shona Tischner at shona@urbanlegal.ca


At Urban Legal Recruitment we guarantee discretion and confidentiality. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

  • Senior Legal Counsel

    3 weeks ago

    Calgary, Alberta, Canada ZSA Legal Recruitment Full time

    Job Title: Senior Legal CounselJob Description:We are seeking an experienced Senior Legal Counsel to lead the legal function in our Calgary office. The ideal candidate will have a strong background in real estate law, with a focus on commercial transactions and residential conveyancing. In this role, you will be responsible for providing legal guidance and...

  • Legal Assistant

    2 weeks ago

    Calgary, Canada Cashion Legal Full time

    **Overview** **Duties** - Onboarding new clients, opening and closing files and handling new client inquiries. - Handling trust accounting and monthly billing. - Draft and delivering legal documents and correspondence for our lawyers. - Communicating with clients to gather relevant information and documents. - Proofread legal documents for accuracy and...

  • Senior Legal Counsel

    2 months ago

    Calgary, Canada ZSA Legal Recruitment Full time

    Senior Legal Counsel (Real Estate) | Calgary | 8 – 15 years We are working with Qualico – one of the largest and most successful privately-owned integrated real estate companies operating in Western Canada and the US – who are now looking for an experienced Senior Legal Counsel to lead the legal function in their Calgary office. You will be around the...

  • Legal Billing Coordinator

    6 months ago

    Calgary, Canada Fair Legal Full time

    **LEGAL BILLING COORDINATOR** Are you a detail-oriented legal accounting professional with excellent communication skills? Do you want to advance your career in a law firm dedicated to making a difference in the lives of our clients and the pursuit of justice? Fair Legal is a growing litigation boutique firm in Calgary’s Beltline district. We represent...

  • Legal Assistant/law Clerk

    2 months ago

    Calgary, Canada Uppal Legal Group Full time

    **Job Summary** **Responsibilities** - Assist in managing daily operations and administrative tasks within the real estate office. - Conduct interviews with clients and stakeholders to gather necessary information. - Maintain effective phone etiquette while handling incoming calls and inquiries. - Draft, proofread, and edit legal documents and...

  • Bilingual Legal Assistant/receptionist

    6 months ago

    Greater Sudbury, Canada Sudbury Community Legal Clinic Full time

    We are a non-profit organization run by a local board of Directors funded by Legal Aid Ontario. We provide legal advice and representation for a variety of income-related and poverty law issues. We commit to service that is inclusive, equitable, fair and free from discrimination, including but not limited to race, ethnicity, gender, sex, sexual orientation,...

  • Legal Administrative Assistant

    3 months ago

    Calgary, Canada Tannahill-Smith Legal Full time

    **Legal Assistant Required** Tannahill-Smith Legal is currently seeking a part-time Legal Administrative Assistant to join our team. In this role, you will provide both legal and general administrative support for a family and estates lawyer. This is a part-time position with the possibility of increasing to full-time work at a future...

  • Senior Legal Counsel

    2 months ago

    Greater Toronto Area, Canada MAM Gruppe Full time

    As a leader in Energy Transmission⚡, our client is dedicated to driving sustainable change by developing strong and empowering partnerships - transforming their needs into impactful solutions.To join their team in Toronto, we are searching for an experienced Senior Legal Counsel to take responsibility for corporate, compliance, and contractual matters for...

  • Legal Counsel

    3 weeks ago

    Calgary, Canada ZSA Legal Recruitment Full time

    p>Senior Legal Counsel (Real Estate) | Calgary | 8 – 15 years We are working with Qualico – one of the largest and most successful privately-owned integrated real estate companies operating in Western Canada and the US – who are now looking for an experienced Senior Legal Counsel to lead the legal function in their Calgary office.You will be around the...

  • Senior Legal Counsel

    2 months ago

    Greater Toronto Area, Canada, Ontario MAM Gruppe Full time

    As a leader in Energy Transmission⚡, our client is dedicated to driving sustainable change by developing strong and empowering partnerships- transforming their needs into impactful solutions.To join their team in Toronto, we are searching for an experienced Senior Legal Counsel to take responsibility for corporate, compliance, and contractual matters for...

  • Legal Counsel

    4 months ago

    Greater Toronto Area, Canada Amico Affiliates Full time

    Amico is a diversified and dynamic, Canadian owned and operated development and construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build, property development and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for...

  • Senior Legal Professional

    3 weeks ago

    Calgary, Alberta, Canada McLean Legal Full time

    OverviewWe are a reputable law firm, McLean Legal, seeking an experienced Associate Lawyer to enhance our team in the fields of Family Law, Real Estate, Wills & Estates, and corporate matters. Our ideal candidate is a motivated self-starter looking to build their practice in these areas.Key ResponsibilitiesThe successful candidate will conduct thorough...

  • Senior CAD Technician

    4 weeks ago

    Greater Vancouver Metropolitan Area, Canada MyGreat Recruitment Inc. Full time

    Job Title: Senior CAD Technician - Land Surveying ExpertJob Summary:MyGreat Recruitment Inc. is seeking a highly skilled Senior CAD Technician to join our Land Surveying team. As a key member of our team, you will be responsible for drafting and preparing topographic, legal, and construction survey plans under the direction of the project manager or BC Land...

  • Legal Assistant

    5 months ago

    Greater Sudbury, Canada Michel & Associates Law Full time

    Job Summary: **Duties**: - Assist attorneys with legal drafting, including preparing legal documents, contracts, and correspondence - Organize and maintain physical and electronic files, ensuring all documents are properly labeled and stored - Manage calendars and schedule appointments for attorneys - Assist with project management by tracking deadlines and...

  • Life Enrichment Assistant

    6 months ago

    Greater Toronto Area, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ LIFE ENRICHMENT ASSISTANT_** **_ Amica Bayview Gardens_** **_ Casual_** Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle...

  • Legal Assistant

    5 months ago

    Greater Sudbury, Canada WEAVER, SIMMONS LLP Full time

    **Weaver, Simmons LLP** is seeking a dedicated **Litigation Legal Assistant** to join our Sudbury office. In this role, you will work closely with a Litigation Lawyer whose primary practice is **Civil Litigation, including personal injury and insurance law. **You will assist in various aspects of the legal process to provide exceptional support to our...

  • Senior Legal Counsel

    4 weeks ago

    Calgary, Canada Robert Half Full time

    Our client in the Aviation industry is seeking an experienced and highly qualified Senior Legal Counsel to provide strategic legal guidance and support to stakeholders on all internal and external legal matters. This role involves collaboration with various departments, including leasing and sales, and contributes to the growth and success of our business....

  • Senior Legal Assistant

    2 weeks ago

    Calgary, Alberta, Canada Bluewave Law Full time

    Job DescriptionWe are seeking a highly skilled Senior Legal Assistant to join our team at Bluewave Law. This is an exciting opportunity for a motivated and detail-oriented individual to support our lawyers in providing exceptional legal services to our clients.Responsibilities:Maintain accurate and organized filing systems, ensuring all documents are...

  • Legal Assistant

    6 months ago

    Greater Sudbury, Canada WEAVER, SIMMONS LLP Full time

    **Weaver, Simmons LLP** is seeking a dedicated **Litigation Legal Assistant** to join our Sudbury office. In this role, you will work closely with a Litigation Lawyer whose primary practice is **Civil Litigation, including personal injury and insurance law. **You will assist in various aspects of the legal process to provide exceptional support to our...

  • Legal Counsel

    5 months ago

    Greater Toronto Area, Canada, Ontario Amico Affiliates Full time

    Amico is a diversified and dynamic, Canadian owned and operated development and construction company. Our dedicated and professional team provides paving, road building, infrastructure, general contracting, design build, property development and engineering services for civil and construction industry customers. Here at Amico we believe in partnering for...