Grants & Strategic Partnerships Coordinator

2 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 21032

Grants & Strategic Partnerships Coordinator
City Manager's Office
Government Relations & Community Engagement
71 Main St., West

NUMBER OF VACANCIES: 1

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week
- GRADE: 4
- SALARY/HOUR: $40.151 - $50.189 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/LENGTH: Full-Time Temporary (Up to 12 months)

Job Description ID #: 5331

SUMMARY OF DUTIES

GENERAL DUTIES

Assume responsibility for all office management details within the office of the Director of Government Relations & Community Engagement. Works independently, with mínimal or no supervision, on multiple priorities and ensures deadlines are adhered to and established procedures followed.

Provides confidential administrative support and works independently on multiple activities within the Division and follows-up on outstanding issues as appropriate.

Prepares, composes and proof reads correspondence. Draft replies on non-routine matters for the consideration of the Director.

Co-ordinates and monitors six City Enrichment Fund Program Managers’ inputs, reports, and budget allocations; seeks feedback from them to formulate work plans for continuous improvement.

Responsible for co-ordination, organizing, monitoring and controlling of the City Enrichment Fund

Program on-line system by working directly with IT staff and communicating the design and workflow of the system.

Coordinate and follow-up on decisions made by the Grants Sub-Committee and Council. Work with Finance and the Program Managers as appropriate to ensure directions are completed on time and accurately.

Maintain partnerships and represent the City at the Hamilton Funders Group to ensure continuity in delivery of funds. Follows-up on Council approved recommendations to ensure staff implementation of same.

Liaise with City staff and applicants on grants, service in kinds request and special requests through the Clerk’s Division and the Mayor’s Office ensuring quality service.

Gathers information and composes reports to Grants Sub-Committee, General Issues Committee, Audit, Finance & Administration Committee and Council.

On behalf of the Director, Government Relations & Community Engagement, directly liaise with elected officials, media, Senior Leadership Team, Department Leadership Team, internal and external contacts with respect to the Division’s functions and the City Enrichment Fund Program.

Responsible to coordinate initiatives and project manage programs and proposals delegated by the Director.

Provide guidance, leadership and advice to technical, professional and management staff on Strategic Partnerships and Revenue Generation portfolio or City of Hamilton Corporate issues.

Train/mentor Strategic Partnerships and Revenue Generation staff in City of Hamilton Corporate administrative matters and changing policies.

Undertakes research and analysis for the Director with respect to policy matters, budget material, grievance issues and departmental services/programs as they relate to financial operations. Discusses same with City staff for appropriate actions and response.

Prepare, compose and proof read correspondence and reports on a variety of matters, both confidential and routine. Draft replies on non-routine matters for the consideration of the Director.

Participate in and organize regular Department Management Team meetings and specific project events delegated by the Director by coordinating agendas, following up on action items, manage logistics and meeting delegations

Coordinate, review, research, prepare and track Standing Committee and Council reports. Input and updating of the Standing Committee’s Outstanding Business List. Distribute Council Follow-ups. Coordinate and track action items to ensure staff are attending to the directions of Council.

Create and respond to communications, initiate investigations, react to political, media and public inquiries, and liaise with external agencies. Gather detail for the preparation of reports on a variety of matters, both confidential and routine. Prepare replies on non-routine matters for the signature of the Director.

Responsible for coordinating vacation and overtime requests, and performance reviews of staff.

Ensure timely proce

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