Controller

3 months ago

Ottawa, Canada Youth Services Bureau of Ottawa Full time

**Location**: Ottawa, Ontario

**Reports to**: Director of Finance

**Employment Status**: Temporary, Full-time (20 months)

**Bargaining Unit Status**: Excluded

**Annual Salary**:$94,307.20- $113,339.20

**Language requirement**: English is essential; Bilingualism (English & French) is preferred

**Schedule**: In office, Monday to Friday 40 hours/week

**Closing date**: October 8th, 2024

**Competition #**: 24-108

**Posted**: Internally/ExternallyReporting to the Director of Finance, the Controller is responsible for managing the accounting of YSB’s revenues, expenditures, assets and liabilities. The incumbent also manages all external and internal financial reporting, including the preparation of the annual audited financial statements for the organization.

**What you will do**:
**Manage business and financial activity**
- Ensure that all budgeting and accounting transactions are executed in accordance with generally accepted accounting principles. Ensure compliance with applicable organization policies and other regulatory requirements.
- Coordinate preparation of monthly financial statements for all YSB programs, projects, and YSB Charitable Foundation; ensuring reports are timely and accurate
- Analyze and review financial statements, reports, general ledger accounts, and examining supporting papers, including the review of monthly reconciliations
- Verify and reconcile source data to systems, bank statements/reports and accounting records; identify variances; ensure corrections are made
- Cash Management
- Review organization accounts on regular basis
- Ensure available funds are sufficient transfer resources as required
- Treasury management
- Design systems and reporting procedures in response to external and internal audit findings and makes recommendations to ensure proper internal controls and maintains adequate segregation of duties.

**Manage all internal and external reporting**
- Prepare periodic reports to the Board of Directors including the annual operating budget, operating budget analysis document, and the finance & budget information.
- Prepare and analyze regular financial reports for each program area and, in consultation with managers and finance unit personnel
- Maintain current and accurate financial projections for each program area in relation to expenditures; recommend budget reallocations and resource requirements to managers and/or Directors.
- Provide training, orientation and assistance to directors, assistant directors and coordinators with respect to budget planning, variance preparation and financial budget management and control.
- Manage external audit for the organization and charitable foundation
- Ensure reports for all funders are submitted by the required dates.
- Work proactively towards maintaining and improving the reporting framework of the organization;
- Review funding submissions for new programs and project proposals

**Staff supervision**
- Manage the performance of Finance staff including developing operational plans, establishing objectives and priorities, establishing procedures and performance standards, and evaluating performance in consultation with the Director of Finance.
- Promote opportunities for training and professional development, including cross-training
- Follows and ensures that financial staff follow safe work practices as established by the organization

**Diverse **controllership responsibilities**
- Develop strategic goals and objectives in order to meet the reporting/forecasting requirements associated with YSB programs initiatives and ensuring appropriate financial controls and procedures are in place to enable timely and accurate financial reporting
- Recommend and develop appropriate policy direction in the area of budget for the department.
- Evaluate financial systems and operational procedures and identification of efficiencies and deployment of best business practices.
- Provide leadership and expertise on financial projects, including new system implementation and upgrades, and provide and manage financial resources seconded to project work
- Act as an alternate signing authority for the organization when the Director of Finance is not available
- Any other duties as assigned

**This opportunity may be right for you if you have**:
**Education**:

- Bachelor’ degree in Accounting, Commerce or equivalent
- Professional accounting designation (CPA)

**Experience**:

- 5 - 7 years experience in accounting, analysis and budgeting
- Experience in the not for profit sector preferably in reporting to Province of Ontario, municipal and other public funders
- Extensive experience in financial analysis, forecasting and analysis of complex issues
- Experience in providing strategic analysis, advice and recommendations to senior management.
- Demonstrated experience in successfully managing a team of professional staff to achieve performance targets.
- Ability to plan, manage and evaluate a variety of projects simultaneously
- Stro

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