Finance Project Coordinator

2 weeks ago

Ottawa, Canada Thales Full time

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

**Finance Project Coordinator**:
Ottawa, ON (Hybrid)

**Position Summary**

Responsible for coordinating a wide range of financial activities supporting the Project Cost Controller and ensuring they are carried out in an effective manner, and acts as backup to the Project Cost Controller.

**Key Areas of Responsibility**

FINANCE & INTERNAL CONTROL:

- Responsible for producing and managing the Monthly Progress Claim for on-time-delivery to meet all stakeholders financial objectives.
- Tracks and updates the project’s billing as customer claims are submitted and paid, as well as follows up on late payments.
- Supports the Project Cost Controller in annual project reconciliations and rates escalation analysis.
- Provides support to the ITB group in preparation for their annual reports by providing the necessary supporting financial data.
- Provides sell rate compliance for project resources prior to including them on the Monthly Progress Claim, in accordance with the Compliance Matrix and the budget.
- Prepares budget revision forms and updates project budgets as additional work requests or change orders come in.
- Sends weekly timesheet reminders, generates and distributes weekly timesheet reports to the Project’s Work Package Managers, and works with the Project Cost Controller if changes need to be made.
- Prepares transmittal files for Accounts Payable to process vendor invoices.
- Tracks the projects Travel and Living expenses in support of the Monthly Progress Claim.
- Provides Support to the Project Cost Controller on the day to day financial activities.
- Reviews and Approves the work requests in accordance with the suppliers submitted quotes.
- Supports the various internal and external audit requests.
- Supports the Project Cost Controller in the preparation of pricing for new tasks.
- Runs project settlements and various project entries at month end.
- Acts as a delegate for the Project Cost Controller on the project in their absence.

**Minimum Qualifications**
- Must possess a university degree or college diploma from a recognized institution in a financial field.
- 1-5 years of experience in a large multi-national or national organization, in the Defense & Security sector or previous experience in Finance, or Project Control.
- Experience working on projects and working with different business systems and tools (i.e. SAP and Excel).
- Good communication and interpersonal skills.
- Positive attitude with solution focused approach.

**Why Join Us?**

Say HI and learn more about working at Thales _click here_._

LI-TA1

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

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