IT Project Coordinator

3 weeks ago

Ottawa, Canada ADEO Digital Full time

**ABOUT US**

ADEO Digital is all about Advancing Digital Evolution Online. We are an IT consulting and cloud technology provider located in Ottawa. Our core mission is to bring enterprise IT capabilities to small and medium sized organizations. Come join a small team where your contributions are recognized. ADEO’s core values are to live well, enjoy work, deliver promises and give back.

**YOUR OPPORTUNITY**:
This is 12 month contract with possibility of permanency or extension and is an on-site position at our office in Ottawa, ON.

**KEY RESPONSIBILITIES**:

- Perform administrative project duties including project setup, document control, change orders and archiving
- Facilitate project meetings, record meeting minutes, record action items, and follow up on them
- Perform contract administration for project, service and vendor contracts
- Create and maintain tasks schedules
- Coordinate resources to meet deadlines
- Track project progress and prepare progress reports
- Record and report on project finances
- Maintain issue and risk registers for active projects
- Identify and assess project issues and risks and assist to develop strategies to mitigate them
- Organize, maintain and file operations and project documents
- Create weekly resource booking schedules
- Perform administration of change management, ensuring compliance with project control processes
- Assist to create project communication plans and act as main point of contact for project communications.
- Triage team and client communications and escalate issues to the project manager
- Perform other administrative duties as required

**REQUIREMENTS**:

- Fluent in English (written and oral professional proficiency)
- Completed certificate or degree in a relevant field such as business administration, accounting, information technology or an equivalent combination of education and experience
- Two (2) or more years of experience working in customer service, technical support, project support and/or providing office support
- Knowledge of project management methodologies and tools
- Highly proficient in MS Word, Excel, PowerPoint and Outlook
- Ability and willingness to commute/relocate to Ottawa
- Customer service: 2 years (required)
- Administrative experience: 1 year (required)
- Phone etiquette: 2 years (required)

**KEY COMPETENCIES**:

- Exceptional customer service, writing and interpersonal skills
- Highly organized, detail-oriented and the ability to meet tight deadlines
- Comfortable working in a dynamic and collaborative team environment
- Able to set priorities day-to-day and strong time management skills
- Professional, discreet and self-motivated

**ASSETS**:

- Experience working in an IT service environment with IT projects and IT professionals
- Experience using professional servcies automation software, databases or customer management systems
- Familiarity with SharePoint and OneDrive
- Proficiency in French is an asset but not required

**WHY CHOOSE ADEO?**
- Rewarding work in a dynamic, hard-working, positive team environment
- Mentoring opportunities
- Flexible small team where your contribution is key
- Professional development time

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $28.50-$35.50 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Work Location: Hybrid remote in Ottawa, ON

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