Finance Project Coordinator

1 month ago

Ottawa, Canada Thales Full time
Location: Ottawa, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Finance Project Coordinator

Ottawa, ON (Hybrid)

Position Summary

Responsible for coordinating a wide range of financial activities supporting the Project Cost Controller and ensuring they are carried out in an effective manner, and acts as backup to the Project Cost Controller.

Key Areas of Responsibility

FINANCE & INTERNAL CONTROL:

Responsible for producing and managing the Monthly Progress Claim for on-time-delivery to meet all stakeholders financial objectives. Tracks and updates the project’s billing as customer claims are submitted and paid, as well as follows up on late payments. Supports the Project Cost Controller in annual project reconciliations and rates escalation analysis. Provides support to the ITB group in preparation for their annual reports by providing the necessary supporting financial data. Provides sell rate compliance for project resources prior to including them on the Monthly Progress Claim, in accordance with the Compliance Matrix and the budget. Prepares budget revision forms and updates project budgets as additional work requests or change orders come in. Sends weekly timesheet reminders, generates and distributes weekly timesheet reports to the Project’s Work Package Managers, and works with the Project Cost Controller if changes need to be made. Prepares transmittal files for Accounts Payable to process vendor invoices. Tracks the projects Travel and Living expenses in support of the Monthly Progress Claim. Provides Support to the Project Cost Controller on the day to day financial activities. Reviews and Approves the work requests in accordance with the suppliers submitted quotes. Supports the various internal and external audit requests. Supports the Project Cost Controller in the preparation of pricing for new tasks. Runs project settlements and various project entries at month end. Acts as a delegate for the Project Cost Controller on the project in their absence.

Minimum Qualifications

Must possess a university degree or college diploma from a recognized institution in a financial field. 1-5 years of experience in a large multi-national or national organization, in the Defense & Security sector or previous experience in Finance, or Project Control. Experience working on projects and working with different business systems and tools (i.e. SAP and Excel). Good communication and interpersonal skills. Positive attitude with solution focused approach.

Why Join Us?

Say HI and learn more about working at Thales click here.

()

#LI-TA1

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

  • Finance Project Coordinator

    3 weeks ago

    Ottawa, Canada Thales Full time

    Location: Ottawa, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. For decades,...

  • Finance Project Coordinator

    7 days ago

    Ottawa, Ontario, Canada Thales Full time

    Location: Ottawa, CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.For decades,...

  • Project Finance Officer

    3 weeks ago

    Ottawa, Canada Cuso International Full time

    **Location**: Ottawa, Ontario _(_Montreal and Toronto may be considered)_ **Reports to**: Manager, Finance-Program & Compliance **Position type**: Permanent, Full time **Bargaining Unit Status**:Included **Classification**: Band 4 **Salary range**: CA$ 60,539 - $ 73,762 per annum **Language requirements**: Bilingualism (English & French is...

  • Project Finance Officer

    4 weeks ago

    Ottawa, Canada Cuso International Full time

    **Location**: Ottawa, Ontario _(_Montreal and Toronto may be considered at the discretion of Cuso International on an exception basis)_ **Reports to**: Manager, Finance-Program & Compliance **Position type**: Permanent, Full time **Bargaining Unit Status**:Included **Classification**: Band 4 **Salary range**: CA$ 60,539 - $ 73,762 per annum **Language...

  • Project Finance Officer

    2 days ago

    Ottawa, Canada Cuso International Full time

    **Location**: Ottawa, Ontario _(_Montreal and Toronto may be considered at the discretion of Cuso International on an exception basis)_ **Reports to**: Manager, Finance-Program & Compliance **Position type**: Permanent, Full time **Bargaining Unit Status**:Included **Classification**: Band 4 **Salary range**: CA$ 60,539 - $ 73,762 per annum **Language...

  • Finance Coordinator

    5 days ago

    Ottawa, Canada L'Arche Ottawa Full time

    L’Arche Ottawa is seeking a dynamic, compassionate and professional individual who, as Finance Coordinator, will be responsible for all financial aspects of its management with perspective of enlarged career and mission. They will work under the supervision of the Community Leader, in collaboration with the leadership team, and other Coordinators and with...

  • Project Coordinator

    2 months ago

    Ottawa, Canada Thales Full time

    Location: Ottawa, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. For decades,...

  • Project Coordinator

    20 hours ago

    Ottawa, Canada Thales Full time

    Location: Ottawa, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. For decades,...

  • Finance Coordinator

    2 months ago

    Ottawa, Canada APS Aerospace Corp. Full time

    **POSITION**: Finance Coordinator The FINANCE COORDINATOR at APS Aerospace Corp. is primarily responsible for providing administrative and bookkeeping support to the Finance Department. **Duties**: - Process and oversee the Accounts Payable and Accounts Receivable functions - Bank and monthly Credit Card reconciliation - Month end processes - Tax...

  • Project Coordinator

    2 months ago

    Ottawa, Canada Paladin Technologies Full time

    The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability. The primary objective of this role is to support the Project Manager in delivering high-quality project results as efficiently as possible. May be requested to lead and...

  • Project Coordinator

    1 week ago

    Ottawa, Canada Paladin Technologies Full time

    The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability. The primary objective of this role is to support the Project Manager in delivering high-quality project results as efficiently as possible. May be requested to lead and...

  • Project Manager

    1 week ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Project Manager

    7 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Project Manager

    7 days ago

    Ottawa, Ontario, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • IT Project Manager

    1 week ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Coordinator

    3 weeks ago

    Ottawa, Canada Robert Half Full time

    Robert Half is partnering with a client that's looking for a Project Coordinator to join their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (80-85K)-Full benefits (they are looking to implement a RRSP)-3 weeks vacation-Free parking-Excellent cultureResponsibilities:-Coordinate activities, resources, equipment and...

  • Project Coordinator

    3 weeks ago

    Ottawa, Canada Robert Half Full time

    Robert Half is partnering with a client that's looking for a Project Coordinator to join their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (80-85K)-Full benefits (they are looking to implement a RRSP)-3 weeks vacation-Free parking-Excellent cultureResponsibilities:-Coordinate activities, resources, equipment and...

  • Project Coordinator

    2 months ago

    Ottawa, Canada Centretown Citizens Ottawa Corporation Full time

    **About Centretown Citizens Ottawa Corporation (CCOC)** **Position Summary** Under the supervision of the Project Manager, Housing Development, and as a key member of the Development Team, the Project Coordinator will assist the Project Manager in planning, implementation, and tracking of real estate development projects; in particular affordable housing,...

  • Project Coordinator

    1 week ago

    Ottawa, Canada Canada Lands Company | La Société immobilière du Canada Full time

    **Job req ID**:1769 **Company**: Canada Lands **Title**: Project Coordinator **Location**: National Capital Region **Department**: Real Estate **Employment status**: Employee (Full-time) **SUMMARY** Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities and tasks...

  • Project Coordinator

    2 days ago

    Ottawa, Canada Centretown Citizens Ottawa Corporation Full time

    **About Centretown Citizens Ottawa Corporation (CCOC)** **Position Summary** Under the supervision of the Project Manager, Housing Development, and as a key member of the Development Team, the Project Coordinator will assist the Project Manager in planning, implementation, and tracking of real estate development projects; in particular affordable housing,...