Project Coordinator

3 weeks ago

Ottawa, Canada ALLMAR INC. Full time

Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service.

We are seeking a full time **Project Coordinator** to join our **Ottawa** **Branch. Project Coordinators are responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

**Responsibilities**:
**But not limited to**

**Duties**
- Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight
- Create accurate shop orders based on approved shop drawings
- Coordinate quality checks on all product before it is turned over to customer
- Manage on-time scheduling shipping of materials for project; outsource outbound freight
- Process purchase order acknowledgements in a timely fashion
- Coordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued
- Participate in project postmortems and identify successful and unsuccessful processes within the project.
- Provide exceptional customer service; build relationships with industry members
- Communicate with general contractor as it relates to product delivery
- Other duties as assigned

**Knowledge, Skills and Abilities**:

- High level attention to detail
- Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
- Strong written and oral communication skills
- Strong interpersonal skills
- High level of commitment and accountability to get the job done
- Goal and result oriented
- Strong mathematical aptitude

**Education and Experience Required**:

- Proficient computer skills in MS Office (Excel, Word, Outlook)
- DHI courses, designation is an asset
- College diploma in related field or equivalent work-related experience

**Work Conditions**:

- Dexterity of hands and fingers to operate a computer
- Travel to visit customers, construction sites, attend site meetings, measuring openings, consulting on site conditions
- Lifting of supplies and materials
- Sitting for extended periods of time

**General Organizational Requirements**:

- Work safely and responsibly to ensure a healthy and safe work environment
- Always treat customers, staff and co-workers with dignity and respect
- Must be able to work effectively in a team-based collaborative environment
- Ability to work under mínimal supervision
- Presenting and performing to the highest quality standards
- Always represent the Company with integrity in an ethical and legal manner
- We thank all interested applicants, however, only those under consideration will be contacted._

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