Purchasing Assistant

5 days ago

Mississauga, Canada Bird Construction Full time

Purchasing Assistant

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Purchasing Assistant is responsible for compiling, recording and inputting information as required for the receipt of purchased materials as needed to meet operational requirements. This position ensures timely receiving, investigating, filing and documentation accuracy in accordance with company guidelines.

If you are a driven, creative, self-starter with a passion for delivering results, this is an exciting opportunity for you. The Purchasing Assistant will help develop, execute, and manage centralized purchasing, and provide general support for the Equipment Yard and construction projects. This position is based out of the Equipment Yard located in Brampton, Ontario.

What You Will Be Working On
- Process invoices by way of 3-way matching to proper documentation and receipts, or written authorization in the case of exceptions.
- Reconcile receipt documentation on a daily basis.
- Support Purchasing Lead on daily administrative tasks.
- Assist with month-end procedures (expense accruals, cut-off etc.).
- Ensure proper signatures and authorizations are obtained in accordance with the Bird Designation of Authority.
- Maintain the filing system for processed invoices, packing slips and receipts.
- Research and resolve invoice issues with vendors on a timely basis.
- Inform supervisor of payable related issues that are in contravention of company policies or procedures.
- Receive site delivered material in Vista/Viewpoint from Packing Slips retrieved from project sites.
- Request and track missing packing slips from job sites and reconcile information against supplier invoices.
- Work with Accounts Payable department to resolve conflicting information from purchase order compared to supplier invoice.
- Enter information into our Vista system in an accurate and timely manner.
- Pay vendors accurately.
- Maintain files in a current and accessible manner.
- Complete vendor statement reconciliations each month.
- Issue vendor PO in Vista/Viewpoint
- Follow up on B/O Process returns
- Other duties as need to meet operational requirements.

What We Are Looking For
- 2+ years’ procurement or related experience, preferably in a construction environment
- Proficiency with MS Office as well as experience with Viewpoint and SAP an asset
- Business and/or Supply Chain Management Degree/ Diploma, or related certification/designation an asset.
- Ability to forge, grow and maintain positive relationships with multiple groups.
- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.
- Ability to work within tight deadlines and prioritization of work to achieve them.
- Strong analytical, critical thinking skills and a high degree of accuracy and attention to detail
- Strong written and oral communication skills

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our gre

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