Special Events Coordinator

6 months ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
Royal Victoria Regional Health Centre (RVH) is Central Ontario’s largest and most advanced health centre, providing the greatest range of care to the communities we serve. Offering the area’s regional programs for cancer, heart, stroke, and child and youth mental health, RVH plays a vital role in the lives of permanent and seasonal residents in the Simcoe Muskoka region.

RVH Foundation mobilizes the community to support the world-class, life-saving work of RVH. The **Event Coordinator (University/College student opportunity)** for the Foundation is responsible for providing assistance and support in the development and execution of signature, partner, third-party and donor events in support of RVH from June - September.

The Government of Canada funded this job through the Canada Summer Jobs program.
- Be aged between 15 and 30 years old on the start date of the job;
- Have a valid Social Insurance Number (SIN);
- Meet the qualifications required below; and
- Be a Canadian citizen, a permanent resident of Canada, or a person who has been granted refugee status in Canada.

International students and other temporary residents of Canada are not eligible.

**Qualifications**:
**Education**:

- Currently enrolled in University/College in events, marketing or related field

**Experience**:

- Professional or personal experience/education in video production, social media, and/or graphic design an asset
- A valid driver’s license and access to a vehicle an asset

**Competencies**:

- Superior writing and editing skills with a track record of accurate, thorough and high-quality work
- Proactive self-starter who works collaboratively but is comfortable initiating projects and working autonomously
- Connection to the Simcoe Muskoka region an asset
- Knowledge of how philanthropy supports health care and benefits patient care an asset

**Responsibilities**:

- Assist in the coordination and execution of various fundraising, stewardship and marketing events
- Assist with event promotion, including development of marketing materials in collaboration with the Marketing team
- Provide administrative assistance and logistic support to Event Officer and Donor Experience Officer, including but not limited to sending invitation and thank you letters to sponsors, liaising with hospital clinical and administrative staff, coordinating details with third-party event organizers, etc.
- Attend Event Committee meetings, as required
- Plan and coordinate meeting logistics including attendee schedules, agenda, minutes, location, and hosting requirements
- Assist with set-up, on-site production, and clean-up for events as necessary, including acting as an RVH ambassador at events
- Coordinate RSVP and guest lists, including VIPs and media
- Establish and maintain relationship with volunteers; support volunteer development activities as necessary
- Respond to inquiries from the public about events
- Other duties relating to fundraising and event management, as assigned

**Health and Safety Responsibilities**:
Adheres to Occupational Health & Safety Policy as follows:

- Works in compliance with the provisions of the Occupational Health and Safety Act and the regulations;
- Uses or wears the equipment, protective devices or clothing required to be used or worn;
- Reports to his/her supervisor the absence of or defect in any equipment or protective device of which the employee is aware, and which may endanger himself, herself or a colleague; and
- Reports to his/her supervisor any contravention of the Occupational Health and Safety Act or the regulations or the existence of any hazard of which he/she knows.
- Participates in a culture of safety that encourages prevention, reduces errors and safeguards colleagues and patients from harm

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