Technical Proposal Coordinator

2 weeks ago

Toronto, Canada Dumas Full time

**TECHNICAL PROPOSAL COORDINATOR**
- Take on the challenges and rewards of a career that will take you far._

Dumas is a leading full-service mining contractor operating in the Americas. The company’s client list includes some of the world’s largest and most respected mining companies.

Dumas is the contractor of choice for the most technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.

The Technical Proposal Coordinator will work in conjunction with the Operations, Technical Services and Administration groups, coordinating the preparation of proposals issued by the Business Development Department.

The Technical Proposal Coordinator will serve as the point of contact for all proposal writing activities and provides guidance on style and formatting of all proposals.

**DUTIES AND RESPONSIBILITIES**:

- Act as primary client contact relating to tender requests and clarifications.
- Coordinate retrieval and delivery of all electronic tender submissions and the distribution of all associated notices and documentation.
- Assist with proposal development by updating and listing current and future opportunities in the format of monthly, quarterly and annual forecasts.
- Provide monthly overview of proposals bid and awarded to date (tracking success).
- Maintain a database of estimating and proposal related information and track Key Performance Indicators for Business Development.
- Follow directions as specified in the Request for Proposal (RFP), Request for Information (ROI), Request for Quote (RFQ), etc., and ensure compliance with the request.
- Support the Business Development department and coordinate proposal deliverables between operations, engineering and administration.
- Prepare statements of qualifications expressions of interest, project descriptions and resumes.
- Provides clerical and administrative support to the Business Development Department.
- Assist with preparation of presentations.
- Technical writing for proposal preparation includes; compositions, editing, proof reading, assembly and packaging.
- Serve as the main point of contact for all proposal writing activities and provides guidance on style and formatting of all proposals.
- Provide monthly overview / track success of proposals and Key performance Indicators.
- Preparation, input and formatting of letters, reports, proposals, spreadsheets and other documentation.
- Guide proposal content through the appropriate review cycles prior to submission.
- Manage, maintain and update information on client electronic tender platforms.
- Liaise with Insurance and Legal representation in the review of tender and associated contract documentation in order to identify areas of concern / points of note.
- Assist with development of monthly board information packs relating to estimating activities.
- Create boiler plate sections of proposals.
- Provide “starter” documentation to assist estimators with generating written components of proposals.
- Write executive summaries.
- Integrate proposal sections written by multiple authors.
- Manage the proposal team, assign sections and communicate deadlines to the technical team.
- Edit and refine technical sections to ensure content is clear and persuasive.
- Determine whether proposal sections are responsive customer inquiries/requests.
- Verify compliance with the request, including the inclusion of forms and financial information.
- Edit proposals and other documents, for grammar and syntax errors.
- Oversee production of proposals and ensure timely delivery.

**TECHNICAL COMPETENCIES**:

- Educational experience in business, technical college, or engineering programs.
- College or university level degree in, communication or a business or related field.
- Strong computer and word processing skills, thorough knowledge of Microsoft Office Suite including Word, Excel, Project, PowerPoint, Adobe Acrobat and desktop publishing software.
- A minimum of 5 years’ experience in a tendering / proposal coordination role for a contracting company.
- Familiarity with Sage CRM and Power BI is an asset.
- Exceptional written communication and editing skills.
- Excellent organizational skills and attention to detail.
- Understand and able to communicate the technical aspects of underground mine contracting.
- Able to clearly articulate the key elements of Dumas’ technical disciplines.
- Able to work independently and in a team environment.
- Capacity to work effectively with deadlines and short-time frames.
- Ability to lead multiple projects simultaneously.
- Experience in technical report preparation, preferably in the mining or construction industry**.**

**GENERAL COMPETENCIES**:

- ** Collaborates - **works cooperatively with others across the organization to achieve shared objectives
- ** Communicates Effectively - **the ability to deliver messages in a clear, compelling, and concise manner and able to

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