Proposal Coordinator

2 weeks ago

Toronto, Canada IBI Group Full time

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire - to help our clients create livable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

**Job Description**:
**Overview**:
We’re looking for a passionate Proposal Coordinator who can help navigate the choppy waters in the world of bids and business pursuits

Your role represents the lifeblood of our business at Arcadis IBI Group. As a member of our Marketing team, you’ll help spearhead the proposal process in this role with a glass half-full type of attitude and the innate ability to work your way tactfully through challenging problems. **Talk about impactful.**

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our mission critical proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to victory on project pursuits.

Your naturally high EQ allows you to work flawlessly with a variety of different hierarchy professionals. You will have accountability and take ownership of a project from start to finish and flex your abilities to drive a project.

You’ll leverage your skills in MS Office and MS Project to deliver flawless proposals with a jeweller's eye for detail and quality.

We’ve got over 30,000 difference makers and counting at Arcadis IBI Group. Are you up for the challenge?

**Most of the things you’ll work on**:

- Ensure a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
- Contribute to the generation, collection, dissemination, and storage of proposal related information
- Review and analyze in-bound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses
- Develop opportunity-specific content as necessary, including organizational charts and schedules
- Coordinate with the proposal director and technical staff to prepare proposals which includes collecting and analyzing business related information, writing, designing, editing and producing proposal documents
- Function as the primary point of contact for the proposal team in regard to communications and reminders on proposal deliverables and deadlines
- Assist with non-technical writing for proposal efforts and provide editorial oversight, including copy writing and editing
- Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date
- Assist with final close-out processes and file management
- Assist with distribution of opportunities to subscriber groups (Merx, Biddingo, SEAO, Gov., etc) when required

**Qualifications**:
**You'll need to have**:

- 1+ years of related experience in the A/E/C or equivalent industry or within a proposal setting
- Experience with P3 Proposals would be considered an asset
- Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field preferred
- Experience managing multiple tight production deadlines in a fast-paced environment
- Comfortable coordinating with individuals at different levels of the organizational hierarchy
- Proficiency in 2013 Microsoft Word/Excel/PowerPoint /Adobe Acrobat X Pro and Adobe Creative Suites (CC)
- Excellent writing, editing and grammar skills
- Excellent communication, organization, attention to detail and problem-solving skills
- Enthusiastic attitude and strong work ethic
- Flexibility to work with a variety of personalities
- Must be prepared to work outside of normal business hours to meet delivery schedules
- Must be able to work efficiently and well under pressure
- Strong multi-tasking and time management skills

Additional Information
**Why you should work for Arcadis IBI Group**:
Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.
- Competitive Base Salary based on industry standards
- Robust Extended + Medical Benefits
- Participation in Incentives Program
- Hybrid WFH-Office Schedule
- Coverage of Licensing Fees and Annual Dues to Professional Associations
- Professional Development & Self Directed Learning Resources

**We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB.**

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

LI-OK1

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