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Accounts and Payroll Manager, Grade C2

1 month ago

Burnaby, Canada Commonwealth of Learning Full time

Position Title and Grade: Accounts and Payroll Manager, Grade C2

Reports to: Director: Finance, Administration & Human Resources

Duration of Contract: Three-year term

Position Location: Burnaby, British Columbia

Direct Reports: Accounting Assistant - 1 (one)

Commonwealth of Learning (COL) helps governments and institutions to expand the scale, efficiency and quality of learning by using new approaches, appropriate technologies, and open and distance learning methodologies. Headquartered in British Columbia, Canada, COL promotes learning for sustainable development. It is financed by voluntary contributions from Commonwealth Member States.

**Overview of Functions of the Position**:
The Accounts and Payroll Manager has responsibility for the creation, operation, and monitoring of accounting systems and practices.

**Duties and Responsibilities**:

- In consultation with the Director: Finance, Administration and Human Resources (the Director), prepare and coordinate financial plans and the annual budget process; develop budgets and forecasts for the medium term; and monitor costs and regularly report progress.
- Responsible for the organisation’s full cycle of accounting duties - this includes directing and supervising the duties of the Accounting Assistant, responsibility for the General and Sub Ledgers, preparation of monthly, quarterly and annual financial statements for COL, both audited and consolidated, review of CEMCA’s financial information.
- Implementation of internal controls, monitoring of cash flow, investment of reserves and expenditures against budget.
- Process semi-monthly payroll, maintain database for organisation’s group health benefits, calculate taxable benefits, and ensure proper and timely filing of statutory reports. Maintain a high level of confidentiality with regards to organisational issues.
- Responsible for analysis of data, preparation of relevant financial reports (including commentary on the report) for Senior Management Meetings, as well as the preparation of custom financial reports as requested by senior management.
- Helps prepare timely reports to the Board and maintain effective relations with Member States in financial matters.
- Manages the day-to-day accounting and finance activities in accordance with established guidelines and develop appropriate systems to support these functions. Monitor and evaluate system activities, and practices. Make recommendations for improvements to the accounting policies and practice. Meets all statutory filing requirements.
- Acts as a resource in the use of Excel and Navision. In consultation with the Director, prepares and conducts training for staff in preparation of budgets, monitoring of budgets against the action plans and other areas as may be needed; and
- Perform other financial duties related to COL activities as required.

**Qualifications and Experience**:
**Qualifications**:
Essential: Professional Accounting designation combined with an undergraduate degree or equivalent training.

Desirable: Any qualification in the field of finance and accounts will be beneficial.

**Experience**:
Essential: Minimum five years of accounting experience with responsibility for the full accounting cycle; Preparation of accounting policies, development of internal controls and preparation of all facets of payroll.

Desirable: Any experience of working in either education or international development will be an added advantage.

Experience using Navision.

**Skills and Competencies**:

- Financial Awareness: Ability to prepare and manage financial budgets in an effective, efficient and judicious manner.
- Project Management: Gets the job done within an appropriate time frame; Can handle and deliver multiple projects simultaneously; Sets daily, weekly, monthly, quarterly and annual project goals, creating specific plans to meet them; Shows persistence in overcoming obstacles; Ensures follow-through to desired results.
- Information and Communication Technologies (ICT) skills: Uses information and communications technology at a sophisticated level to create, retrieve, store and exchange information and knowledge; Learns and adapts to new technologies willingly and with ease.
- Networking: Develops and maintains a network of contacts in government / non-governmental agencies, educational institutions and private service providers on issues related to the job role.
- Influence and Diplomacy: Exercises professional judgment, discretion and diplomacy while representing COL’s interests.
- Communication Skills: Delivers information effectively in a variety of settings including one-on-one, team settings and wider audiences; Displays sensitivity to ethnic and gender issues in verbal and written communications and works well with others, both within and outside of COL, by promoting co-operation and collaboration to achieve collective outcomes; Openly shares information, knowledge and expertise with others; Appropriately gives and is o