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Administrative Assistant

4 months ago

Vancouver, Canada Time Education Inc. Full time

We are currently looking for a full-time Administrative Assistant for our Vancouver office.

Terms of employment: Permanent, full-time

Working hours: 30-35 hours per week

Job start date: ASAP

Vacancies: 1

Wage: $19.00 - $25.00 per hour

Location: 2482 West 41st Ave. Vancouver BC Canada V6M 2A7

Experience: 1 year to less than 2 years of experience in related field is required

Education: Completion of a one
- or two-year college or other program for administrative assistants or secretaries or previous clerical experience is required

Language: English

Start Date: ASAP

Posted Date: November 10, 2023

Job Duties:

- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures and other handwritten copy
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Coordinate and oversee procedures and policies to ensure smooth and efficient running of daily operation of the branch
- Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
- Oversee and coordinate the weekly scheduling of tutors to ensure the effective use of human capital in the branch
- Review students’ progress reports prepared for parents; meet with parents periodically to discuss students’ progress and address concerns
- Ensure office is in current compliance with relevant polices including fire inspections; business license renewal; lease agreements etc.
- Co-ordinate and plan for office services, such as relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Set monthly sales targets and budgets; record monthly expenses; petty cash reconciliation
- Schedule monthly meetings with other administrative staff to discuss potential or existing issues of the branch and solutions
- Record and prepare minutes of meetings
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Prepare monthly reports to upper management on customer satisfaction, tutors evaluation; branch issues; expenses etc.
- May supervise and train junior administrative staff on job duties, office procedures and company policies

Qualifications:

- Exceptional interpersonal and communication skills
- Excellent attention to detail and organization skills
- Proficient in English language (Written and Spoken)
- An education background in BC or North America will be a great asset

Intended job posting audience:
Employment groups: Vulnerable Youth, Persons with disabilities, Indigenous people, Newcomers to Canada

**Job Types**: Full-time, Permanent

Pay: $18.00-$25.00 per hour

Schedule:

- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC V6M 4E2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person