Payroll and Benefits Coordinator

4 weeks ago

Toronto, Canada Institut Trebas Institute Full time

**Job Title**: Payroll & Benefits Coordinator

**Location**: Toronto Campus

**Job Type**: Full-time, Permanent

**Job Summary**

Fleming College Toronto is a public college-private partnership between Fleming College (FC) and Trebas Institute, with academic delivery and student support services managed by Global University Systems (GUS) Canada. Fleming College Toronto and Trebas Institute are part of the GUS Canada network of higher education institutions.

Trebas Institute, established in 1979, is a private vocational school with campuses in Montreal and Toronto and offers a broad range of programs in audio, film and television, business and technology as well as music, event and entertainment management. Our mission is to provide high-quality and accessible education and support services to maximize our students’ success and learning experience. We strive to achieve this mission through a commitment to excellence, innovation, interdisciplinary collaboration, as well as inclusiveness and diversity.

**Primary Purpose**

Reporting to the Human Resources Manager, the Payroll and Benefits Coordinator performs a wide range of payroll, benefits and HRIS duties.

**Payroll Administration**
- Assist with full cycle payroll for hourly and salary employees, including setting up new hires in Ceridian Dayforce through to terminations and ROE’s, including transfers and promotions
- Process bi-weekly payroll for multiple pay cycles.
- Maintain a wide variety of payroll information, files, and records in electronic formats for business continuity and audit trail for compliance.
- Assist Finance with year-end duties including T2200’s and T4 run.
- Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services.
- Process third-party invoices for payroll chargebacks.
- Liaise with CRA and Service Canada to provide payroll information as required.
- Respond to external and internal payroll concerns and inquiries timely and accurately.
- Maintain confidentiality and security of payroll information.
- Assist with day-to-day system maintenance requirements and troubleshooting.
- Assign and maintain payroll related workflows (vacation, sick days, blackout calendar, etc.)
- Perform other related duties as assigned.

**Benefits Administration**
- Process benefit enrollments and changes in Ceridian Dayforce and/or Sunlife
- Provide employees with benefits package information
- Respond to external and internal payroll concerns and inquiries timely and accurately
- Conducts quarterly audits and reviews of benefit and pension enrollment

**HRIS Administration**
- Maintain a time management system
- Assist with day-to-day system maintenance requirements and troubleshooting
- Assign and maintain payroll-related workflows (vacation, sick days, etc.)
- Act as the main point of contact for Ceridian Dayforce and Sunlife in relation to payroll and benefit inquires

**Education and Experience**
- University Degree or College Diploma in Business, Finance, Human Resources, or related discipline
- 2+ years of experience in full cycle payroll, Canadian payroll experience preferred
- Intermediate to advanced Microsoft Office Suite skills, Excel is required.
- Understanding of payroll legislation
- Working knowledge of Ceridian Dayforce or demonstrated working with HRIS/Payroll Systems
- Advanced level understanding of employment legislations under the Employment Standards Act, Ontario, Human Rights Code, Occupational Health & Safety Act, and Accessibility for Ontarians with Disabilities Act
- Satisfactory Criminal Record Check Required

**Knowledge and Skills**:

- Excellent attention to detail
- Excellent interpersonal skills modelling positive, constructive communications with contacts at all levels across the organization
- Open to learning, developing new skills/knowledge
- Focus on results, anticipate problems, identify solutions, take appropriate action
- Understands all aspects of job - impact on business goals
- Proactively assesses, responds to workflow deficiency, adheres to Trebas Institute policies
- Flexibility to changing work conditions including interruptions and multi-tasking ability
- Excellent written and verbal communication skills
- Ability to work independently and under pressure, adhere to deadlines
- Demonstrate integrity in decision making, listening, treatment of others
- Ability to exercise sound judgement, integrity, remain independent and impartial
- Strong organizational skills with ability to maintain accurate, detailed documentation and records, both electronically and in hard copy

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