Payroll and Benefits Specialist

3 weeks ago

Toronto, Canada Polycultural Immigrant and Community Services Full time

**Position Title Payroll & Benefits Specialist**

**Hourly Rate $30.00/hr, 40 hrs per week**

**Organization Structure Reports to the Director, Human Resources**

**About Polycultural**

Be a part of Polycultural Immigrant and Community services Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

**Scope**:
Reporting to the HR Director, the Payroll & Benefits Specialist is responsible for all aspects of payroll and benefits processes in the organization.

**RESPONSIBILITIES**
- Process bi-weekly payroll for 260+ hourly employees
- Audit system time entries and timecard corrections for accuracy
- Year-end processing of T4, T4A and T2200
- Process bi-weekly and monthly remittances such as payroll taxes, EHT, WSIB, union dues.
- Process Service Canada requests and issuing Records of Employment, as required
- Maintain accurate employee profiles of new hires and terminations
- Develops and maintains payroll reports for use by finance staff
- Prepare and update wages and benefit budgets
- Ensure accurate and timely entering of all timesheets, hours, and accruals
- Adheres to policies and procedures and the collective agreement at all times
- Provide ongoing assistance to management team for payroll, reporting and navigation of Nav payroll system
- Administration of company benefit and pension plans
- Responds to employee and management inquiries regarding payroll in a timely manner
- Clear and timely communication with managers and staff regarding payroll concerns
- Maintains currency with regards to legislation affecting the organization’s activities
- In conjunction with management develops solutions to inform staff of new and updated policies and procedures pertaining to payroll
- Maintains payroll information by collecting, calculating, and entering data
- Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers etc.
- Performs daily payroll operations
- Manages workflow to ensure payroll transactions are processed in an accurate and timely manner
- Complete understanding of benefit vacation and statutory holiday-related calculations
- Completes ad hoc reports and provides updates as required
- Process payroll and stipends with adherence to deadlines
- Develops, manages and maintains comprehensive payroll records
- Reviews and verifies source documents, researching anomalies when necessary
- Performs any other duties as assigned

**Competencies**

**Planning & Organizing/ Time Management**:

- Sets priorities, goals, and timetables to achieve maximum productivity._

**Technical Expertise**:

- Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively._

**Professionalism**:

- Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior._

**Self -Management**:

- The ability to manage your own actions effectively and responsibly, well -being and time to achieve organizational goals, self-improvement and personal growth._

**Communications**:

- Uses a variety of communication styles and strategies to foster open communications_

**Qualifications**
- Certified Payroll Compliance Practitioner (PCP) certification and minimum 3 years of full-cycle payroll experience required
- Experience with Microsoft NAV Dynamics a strong asset
- Strong computer literacy and willingness to improve skills
- Strong and highly developed organizational, administrative, communication and interpersonal skills
- Able to work effectively with mínimal supervision
- Experience in a unionized environment an asset

**Salary**: $30.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- TORONTO, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- benefits administration: 1 year (preferred)

Work Location: Hybrid remote in TORONTO, ON

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