Administrative Assistant to The Chair, School of

3 weeks ago

Toronto, Canada George Brown College Full time

**CLOSING**:August 25, 2023

***

**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

**Equity Statement**_ _**

**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._ _

**Position Summary**:
Reporting to the Chair of Apprenticeship and Skilled Trades, acts as first point of contact for the Chair fielding inquiries and provides a range of administrative duties, including scheduling the Chairs’ meetings, support services for industry representatives, particularly in terms of Program Advisory Committees (PACs), and support for operational issues/problems, which will involve liaison with other departments and external vendors.

**Key responsibilities**:

- Acts as first point of contact to the Chair including: administrative support such as composing letters/memos, preparing reports, tracking employee expenses/master card log sheets; arranges appointments, meetings and travel needs; boardroom bookings, catering and equipment requirements, prepares materials for distribution.
- Organizes a variety of meetings involving the Chair, including Coordinator meetings, meetings with students/faculty, Industry Partners, and other external representatives.
- Handles issues/problems related to office maintenance and operations with internal departments and external vendors such as Xerox, Facilities/Campus Manager’s office, Chartwells.
- Provides a full range of services for industry representatives such as Program Advisory Committee members including taking minutes, scheduling meetings, catering, and parking arrangements.
- Assists in preparation of faculty handbook and faculty onboarding.
- Assists all faculty with ordering of supplies, photocopying when necessary.
- Participating in college activities and working groups (such as Millennium, Start/End of Term, and internal meetings).
- Assists students with booking meetings with the Chairs as required.
- Other duties as assigned.

**Educational and Experience Requirements**:

- Three-year diploma/degree or equivalent from a recognized post-secondary institution in C Business Administration, Non-Profit Management, or other related field.
- Minimum of three (3) years’ experience gained as a team player in an office environment using a variety of computer software packages such as MS Office and Student Information System databases (SIS).
- Knowledge of industry trends and practices is required.
- Familiarity with the Construction, and Skilled Trades industry sectors and associated terminology is required, to be able to capture meeting minutes and compose correspondence in a technical environment.

**Skills and Attributes**:

- Demonstrated initiative and be able to work independently with mínimal supervision.
- Demonstrated ability to establish priorities, resolve conflicts and make decisions within prescribed boundaries.
- Excellent interpersonal and organizational skills to liaise with people at all levels from executives in technology companies to entry-level students.
- Ability to cope under pressure associated with the management of numerous complex and demanding tasks, and proven ability to meet rigorous deadlines.
- Demonstrated ability to work in a technical environment in which technical terminology is frequently used.
- Discretion, sound judgement and demonstrated ability to preserve strict confidentiality.
- Demonstrated communication, collaboration, and teamwork skills at a professional level.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.

**Interview process may consist of a practical skills component.**

**Notes**:

- The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.

**Why work here?**

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.

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