Quasi-judicial Administrative Assistant

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/29/2023
**Req ID**:31546
**Faculty/Division**: Office of the Governing Council
**Department**: Appeals, Discipline & Faculty Grievances
**Campus**: St. George (Downtown Toronto)

**Description**:
The Appeals, Discipline, and Faculty Grievances Office (ADFG) is responsible for the management of the administration of the Governing Council's quasi-judicial functions, including academic discipline, non-academic discipline (including high risk cases and cases under the Sexual Violence Policy), academic appeals, appeals under the Mandated Leave of Absence Policy, grievances, tenure appeals, sexual harassment hearings and clinical academic hearings. The Office provides ongoing support to the Academic Appeals Committee, the University Tribunal, the Discipline Appeals Board, Code of Conduct Hearing Officers (including for hearings under the Sexual Violence Policy), the Chairs for the Mandated Leave of Absence Policy appeals, the Faculty Grievance Review Panel, the University Tenure Appeals Committee, the Academic Clinical Tribunal, the Clinical Faculty Grievance Review Panel, the Advancement Review Panel, Workload Policy Adjudicator and other panels and committees of the Governing Council as necessary.

Under general supervision of the Office Manager & Hearing Secretary, the Quasi-Judicial Admin A provides administrative services for members of the Governing Council’s Appeals, Discipline and Faculty Grievances Office; assists the Appeals, Discipline and Faculty Grievances Office in conducting the work of the committees and processes dealt with by the Appeals, Discipline and Faculty Grievances Office and quasi-judicial bodies; acts as the hearing secretary when required, as well as performs general office duties with mínimal oversight.

The incumbent also provides administrative services for the Assistant Secretaries and for the Chair, Secretary and members of the Governing Council from time to time; assists committee secretaries in conducting the work of the committees as assigned and performs general office duties.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality and neutrality. The incumbent interacts closely with a wide range of senior members of the University, including committee chairs and panel members, governors, academic administrators, internal and external legal counsel, faculty and staff, as well as students and other community members.

**Qualifications Required;**

**Education**:
Law Clerk Diploma or Community College Legal Secretary Diploma an acceptable equivalent combination of education and experience.

**Experience**:
**Skills**:
Demonstrated experience and strong knowledge of Office 365, SharePoint, Outlook, Word, Excel, PowerPoint, Teams, Scheduling Software, Case Management Systems and Access databases, and Project Management Software such as JIRA. Familiarity with adding and editing content in any web-based content management system. Experience with Zoom, including creating virtual breakout rooms, recording meetings, and troubleshooting technical complications.

**Other**:
Proven administrative ability; strong interpersonal skills; ability to work with mínimal supervision; professional demeanor and ability to exercise judgment, tact, and discretion; superior organizational skills; working knowledge and experience in Share Point Online; Must be able to work overtime in the evenings with short notice; Demonstrated initiative and flexibility; Meticulous attention to detail; Ability to maintain strict confidentiality; Ability to remain calm under pressure and to meet deadlines with greatly increasing case numbers; Ability to communicate effectively and professionally with a wide range of individuals across all levels of the University; Ability to work effectively and professionally both independently and within a team environment.

**NOTE: This is a 24 month term position.**

**Closing Date**:06/07/2023, 11:59PM ET
**Employee Group**: Salaried
**Appointment Type**: Budget - Term
**Schedule**: Full-Time **NOTE: This is a 24 month term position.**
**Pay Scale Group & Hiring Zone**:C1 - Hiring Zone: $54,544 - $69,817 - Broadband Salary Range: $54,544 - $85,089
**Job Category**:Administrative / Managerial

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