Executive Assistant to The Chair

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:08/18/2023
**Req ID**:33552
**Faculty/Division**: OISE
**Department**: Dept. of Appld Psychology & Human Devt.
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborativeenergy that few institutions in the world can claim.

The Department of Applied Psychology & Human Development (APHD) is a research-intensive Department, boasting some of the finest, internationally-known scholars in their fields who teach in ourfive graduate programs: Child Study and Education (Teacher Education program); Counselling and Clinical Psychology; Counselling Psychology; Developmental Psychology and Education; School and Clinical Child Psychology. Our programs focus on basic and applied research pertaining to children, adolescents and adults.

**Your opportunity**:
Executive Assistant to the Chair is a key member of the administrative team, supporting the academic administration of the department. Under the general direction of the Chair, Associate Chair, and Manager, Academic Operations and Administrative Services, the incumbent is responsible for providing advanced administrative and secretarial support services. The incumbent is responsible for coordinating all administrative activities associated with academic processes such as coordinating searches and the recruitment of new faculty; appointments including maintaining GFM appointments for the department; third-year reviews; tenure; promotions; appointments and reviews of faculty in Lecturer and part-time streams, and sessional hiring.

Using an understanding of the Chair’s priorities, the Executive Assistant to the Chair will manage the complex calendar of the Chair and will prepare background material and collect information for the Chair as required; use judgment in deciding which enquiries, requests and problems to handle on own initiative and which to refer to or discuss with the Chair; develop and maintain a complex confidential filing system.

The incumbent will also provide administrative support to committees as required which includes scheduling, development of agendas, minute-taking and coordination and dissemination of associated materials as well as ensuring follow up on action item

**Your responsibilities will include**:

- Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
- Keeping well-informed on policies, rules, regulations and guidelines related to the academic life cycle
- Liaising with senior leaders to coordinate and administer changes to faculty employment status
- Liaising with contacts to ensure consistent administration procedures are followed
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Assessing and revising processes that support administrative activities and objectives
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Writing routine documents and correspondence
- Relaying and/or gathering information from senior leadership
- Handling sensitive and/or confidential information

**Essential Qualifications**:

- Advanced College Diploma (3 years) and/or acceptable combination of equivalent experience.
- Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment, preferably within a University setting.
- Experience providing senior level administrative support including administering a busy calendar, preparing and monitoring cyclical schedules with upcoming events and deadlines, making travel and hotel arrangements and ensuring the administrative processes of a busy work environment functions efficiently.
- Experience working with committees, taking minutes and preparing written documents from minutes and/or notes.
- Experience providing academic support with academic searches, tenures, promotions, leaves, and three-year reviews or other related processes.
- Experience liaising with senior administrators and or faculty members, responding to and handling administrative matters of complex and sensitive nature.
- Experience in organizing the logistics of meetings and special events.
- Experience maintaining rec

  • Executive Assistant to The Chair

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/19/2024 **Req ID**: 36566 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Dept of Family & Community Medicine **Campus**: St. George (Downtown Toronto) **Position Number**: 00037829 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at...

  • Administrative Assistant to The Chair, School of

    4 days ago

    Toronto, Canada George Brown College Full time

    **CLOSING**:August 25, 2023 *** **Land**_ _**Acknowledgement** - George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._ **Equity...

  • Executive Assistant

    7 days ago

    Toronto, Canada The Salvation Army Full time

    **About The Salvation Army** **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Vision Statement** We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of...

  • Executive Assistant to The Chief Administrative

    4 weeks ago

    Toronto, Canada The Royal Conservatory Full time

    **Job Description**: **What is the Opportunity?**: The Executive Assistant plays a pivotal role in delivering and maintaining varied administrative support for the office of the Chief Administrative Officer (CAO). Serving as the primary contact between staff members, the board of directors, external partners, and the CAO, the Executive Assistant will manage...

  • Customer Success Representative

    6 days ago

    Toronto, Canada Chair-man Mills Full time

    **Chair-man Mills**:A true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** As an integral member of the sales & operations team, the Customer Success...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada The Salvation Army Full time

    **About The Salvation Army** **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Vision Statement** We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada SAVE THE CHILDREN-CANADA Full time

    **Executive Assistant to Chief Development Officer** We are looking for a highly organized, flexible and experienced Executive Assistant with advanced skills in MS Office used to working on their own, taking initiative and managing multiple priorities. The role works closely with the Chief Development Officer (CDO) to ensure their diary supports their...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada The Minto Group Full time

    **Position**:Executive Assistant **Location**:Minto Toronto Head Office **Business Unit**:Minto Properties **Build your future at Minto!** Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the...

  • Remote-Senior Executive Administrative Assistant

    3 weeks ago

    Toronto, ON, Canada Pathways to Education Canada Full time

    Pathways to Education Canada Executive Assistant and Board Liaison Toronto, Ontario (currently remote) WEBSITE: About Pathways to Education Pathways to Education is a non-profit organization dedicated to breaking the cycle of poverty through education. Since our inception, we have been committed to providing comprehensive support to students in...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada The Salvation Army Full time

    Description About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know...

  • Executive Personal Assistant

    4 weeks ago

    Toronto, Canada The PUR Company Inc. Full time

    SUMMARY The Executive Personal Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO). Duties include but are not limited to reception, filing, organization, arranging travel plans, scheduling appointments drafting both internal and external correspondence and personal errands. The Executive...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant

    4 weeks ago

    Toronto, ON, Canada The Salvation Army Full time

    About The Salvation Army Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Vision Statement We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. Core...

  • Executive Assistant to the CEO

    5 days ago

    Toronto, Ontario, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant to the CEO

    3 weeks ago

    Toronto, Canada The Pod Group Full time

    PASSIONATE ● COLLABORATIVE ● ACCOUNTABLE ● RESULTS-DRIVEN ● CARINGOVERVIEWA leading non-profit and charitable community agency dedicated to serving children, youth, and families from diverse backgrounds and communities across Ontario struggling with complex mental health needs. They work collaboratively through active partnerships between the agency,...

  • Executive Assistant

    6 days ago

    Toronto, Canada Catholic Charities of the Archdiocese of Toronto Full time

    Working alongside our member agencies, Catholic Charities of the Archdiocese of Toronto (CCAT) strives to address emerging community needs by collaborating with like-minded organizations. CCAT work is guided by Catholic Social Teachings and focuses on safeguarding life, respecting the dignity of every person, and building a just...

  • Executive Director

    2 weeks ago

    Toronto, ON, Canada Roman Catholic Episcopal Corporation of Ottawa, The Full time

    Chief Executive Officer – Salt and Light Catholic Media Foundation Chief Executive Officer – Salt and Light Catholic Media Foundation Salt and Light Catholic Media Foundation (“Salt + Light Media”) is dedicated to being and helping others become the salt of the earth and the light of the world. Our mission is to proclaim Jesus Christ and the joy...

  • Executive & Academic Appointments Assistant

    6 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/17/2023 **Req ID**: 30331 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Physiology **Campus**: St. George (Downtown Toronto) **Position Number**: 00053098 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of...

  • Executive Assistant

    7 days ago

    Toronto, Canada Street Haven at the Crossroads Full time

    **Company Overview**: **Position Overview**: **Responsibilities** **Full Administrative Support to the Executive Director** - Assess the importance and urgency of issues or problems that arise, address issues, or alert relevant senior leadership of potential problems or conflicts. - Calendar management; accurately and effectively schedule in-person and...