Legal Support Assistant/receptionist

4 months ago

Toronto, Canada DWF Full time

Why join us?:
Whitelaw Twining is currently seeking a Legal Support Assistant/Receptionist to join our Toronto team. This is ideal entry-level position for a recent graduate of a Legal Administrative Assistant program looking to ease into the legal field with the mentorship of intermediate/senior level Legal Administrative Assistants and Paralegals.

**Responsibilities**:

- Provide positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
- Answering and forwarding incoming calls
- Assist with set up and clean up for meetings and in-house professional development seminars
- Create internal bookings for boardrooms
- File-related data entry
- Processing lawyer and office-related expenses
- Assist with social events as needed (help with planning, preparation, clean up, etc.)
- Sending out paper mail (correspondence, copying for file, labels, etc.) and couriers
- Providing support to Legal Assistants and/or Law Clerks and/or Lawyers as required
- Cover letters enclosing accounts
- Assembling binders and Filing
- Tracking and managing cheques
- Sending out cheques for payment and doing bank runs
- File openings and closing
- Housekeeping (running the dishwasher, coffee machine, stocking the snack bar)

What will help you succeed in this role?:
**Essential**
- Graduate of Legal Administrative Assistant program
- Excellent English oral and written skills
- Strong attention to detail
- Professional manner in communicating with others
- Strong organization, multi-tasking, and teamwork skills
- Working knowledge of MS Office
- Professional and polished attitude communicating with others
- Legal office and or administrative experience preferred

What we offer:
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

- a wellness allowance for fitness expenses;
- an annual education/tuition allowance;
- flexible health and dental coverage;
- long term disability insurance;
- personal days to help balance outside commitments;
- employee assistance program;
- monetary incentive for employee referrals;
- casual day every Friday; and
- an outgoing firm culture that provides lots of social opportunities to connect with your co
- workers.

About us:
Whitelaw Twining is part of a global legal and business services firm DWF, with over 4,000 employees worldwide. In Canada we have offices in Toronto, Vancouver, Calgary and Victoria. We focus on insurance, commercial litigation, construction, bodily injury, and alternative dispute resolution.

Despite our global reach, we maintain a close-knit, supportive work environment. We are committed to mentoring and professional development, empowering our team members to grow their careers and contribute positively to both the firm and the community.

**Background and Reference Checks**:
Offers of employment may be conditional upon reference checks, criminal record checks, and educational verification.

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