Reception/administrative Assistant
2 months ago
**Overview**
**Responsibilities**
- Manage front desk operations, including greeting patients and answering phone calls
- Maintain boardroom booking schedule
- Handle mail and courier service
- Manage office supplies and services
- Maintain equipment leases, product info and renewals
- Maintain filing system [scanning, on-site and off-site storage]
- Maintain organization and cleanliness of office, boardroom, and kitchen
- Fire warden duties including attending safety meetings held by building management, relay safety protocol to office team, leader for evacuations, etc
- Arrange travel arrangements and hotel accommodation
- Organize office/business functions, e.g., company functions, boardroom meetings, serve lunch/coffee during meetings, post meeting clean up, etc
- Support for accounting and admin teams (eg. writing cheques, data entry, photocopying, prepare expense reports, etc)
- Assist directors with various tasks, as required (eg. Info research, database entries, errands, etc)
- Perform other general office duties including kitchen duties, banking runs and other errands
- Ad hoc projects assigned from time to time
**Skills**
- Excellent communication skills, fluent in English (oral & written)
- Minimum 2 years office experience
- Strong computer skills, particularly Word, Excel, PowerPoint
- Strong organizational and problem solving skills
- Strong work ethic
- Detail oriented
- Ability to work in individual and team environments
- Ability to function in a fast paced environment
- Ability to prioritize and multitask, completing tasks in a timely manner
**Work hours**
Part-time flexible hours, minimum 24 hours per week to start in November and December 2024. Full time hours starting in January 2025.
Monday to Friday, 8:30am to 5:00pm
**Compensation**
Benefits package after successful completion of 3 month probationary period:
- Extended health, dental care, and disability benefits
- Stock options - Granted upon availability
**Job Type**: Permanent
Pay: $20.00-$22.00 per hour
Expected hours: 8 per week
**Benefits**:
- Dental care
- Extended health care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Language**:
- English (required)
Work Location: In person
Expected start date: 2024-11-12
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