Administrative Support Officer

2 weeks ago

Ottawa, Canada Australian High Commission Full time

**About the Position**

The Defence Personnel Services Officer (DPSO) works within the Defence Section Ottawa (DSO). The DPSO is responsible for providing specialist personnel support, in accordance with current policy and legislation, for all members of the Australian Defence Organisation (ADO) and their recognised dependants on long-term postings to Canada. The role requires development of a specialist understanding of Defence Conditions of Service (CoS).

The DSO is responsible for building and maintaining military-to-military relationships and facilitates Defence policy objectives in Canada. The DSO is also responsible for providing administrative and welfare support to ADO members and their families throughout their long-term postings to Canada, in support of Australia’s security interests and fostering defence partnerships.

**The key responsibilities of the position include, but are not limited to**:

- Provide specialist support, sound advice and recommendations based on current legislation and policy on a wide range of administrative tasks.
- Coordinate workflow and prioritise complex administrative tasks pertaining to ADO personnel and their dependants, making independent decisions and determinations within the bounds of the position delegations.
- Coordinate and create written documents pertaining to ADO personnel entitlements, including but not limited to arrival and departure procedures, long and short-term accommodation, international removals, healthcare, processing of payments and reimbursements.
- Work collaboratively with the Defence Office Manager (DOM) to conduct financial administration, including monitoring DSO finances, contribute to DSO budget reporting and submissions, and prepare for auditing activities and requests for information on Defence activities.
- Act as a contract administrator providing financial oversight and ADO specific advice to external stakeholders contracted to support the delivery of service conditions to ADO personnel in Canada. This includes liaison with internal and external stakeholders on moderately complex operational and administrative matters.
- Undertake Defence Records Management responsibilities within the provided systems access, in accordance with regulations and Defence policies.
- Develop an understanding of and the ability to execute duties of the DOM, in their absence**, **along with other duties as directed, in support of the DSO.

**Qualifications/Experience**
- Demonstrated experience in financial and human resources management (industrial relations experience is desirable).
- Demonstrated ability to develop productive workplace relations with internal and external stakeholders.
- Highly developed communication and interpersonal skills, including the willingness to advocate on behalf of members, families and Defence.
- Demonstrated ability to efficiently manage a large and diverse workload both independently or as part of a small team, with limited supervision.
- High-level administrative, organisational and negotiation skills, including a demonstrated ability to utilise Microsoft Office products and web based tools.
- Demonstrated adherence to privacy, confidentiality and organisational policies.

**HOW TO APPLY**:
**About the Australian Department of Defence (Defence)**

Our mission and purpose is to defend Australia and its national interests to advance Australia’s national security and prosperity. Defence conducts operations and provides support for the Australian community and civilian authorities in accordance with Government direction. Defence protects and advances Australia’s strategic interests through the provision of strategic policy, the development, delivery and sustainment of military and enabling capabilities, and the promotion of regional and global security and stability as directed by Government.

**Salary**: $55,936.00-$61,743.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K1P 6L2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Will you be able to obtain and maintain an Australian Government security clearance?

**Experience**:

- Administrative: 3 years (preferred)
- Accounts payable: 1 year (preferred)
- Microsoft Office: 3 years (preferred)
- Customer support: 3 years (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-08-07
Expected start date: 2023-09-11

  • Administrative Assistant, Dean's Office Support

    4 days ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Working under the guidance of the Manager, Academic Support Operations and under the general direction of the Dean, the Administrative Assistant, Dean’s Office Support performs a variety of administrative duties within the Office of the Dean to ensure its smooth operation. The incumbent supports data gathering and...

  • Administration Officer

    4 days ago

    Ottawa, Canada Flexible Accounting and Tax Services Inc Full time

    Are you organized, detail-oriented, and passionate about keeping things running smoothly? We're on the lookout for a talented secretary to join our dynamic team! **Position**: Administrative Officer **Location**: 109-1390 Prince of Wales Dr, Ottawa, ON, K2C 3N6 **Employment Type**: Full-time **About Us**: We are a thriving Accounting and Tax Services...

  • Office Administration

    1 day ago

    Ottawa, Canada Media Q Inc. Full time

    Ottawa-based company Media Q Inc. is looking for motivated individuals to bring their administrative and organizational skills for a full-time, entry level, salaried position. Media Q produces bilingual (French and English), verbatim transcripts of news events throughout Canada and around the world for a variety of private, government, nonprofit and not for...

  • Support Officer, Financial

    16 hours ago

    Ottawa, Canada House of Commons (Canada) Chambre des communes (Canada) Full time

    **Company Description** The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. We value diversity in all its forms and recognize that everyone has valuable contributions to make and the potential...

  • Administrative and Costing Support

    2 weeks ago

    Ottawa, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. Carmichael is a place where your experience will be valued and...

  • Account Administration Officer

    6 days ago

    Ottawa, Canada Scotiabank Full time

    **Requisition ID**: 169570 We are committed to investing in our employees and helping you continue your career at Scotiabank. **Summary**: As an Account Administration Officer reporting to the Account Administration Team Lead, you will be responsible for supporting the Private Investment Counsel (PIC) and MD Management Ltd (MDM) lines of...

  • Account Administration Officer

    6 days ago

    Ottawa, Canada Scotiabank Full time

    **Requisition ID**: 169585 We are committed to investing in our employees and helping you continue your career at Scotiabank. **Summary**: As an Account Administration Officer reporting to the Account Administration Team Lead, you will be responsible for supporting the Private Investment Counsel (PIC) and MD Management Ltd (MDM) lines of...

  • Knowledge Mobilization and Research Support Officer

    15 hours ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Associate Dean, Research and International, Sprott School of Business, the Knowledge Mobilization and Research Support Officer is responsible for the administrative support for Research Faculty, Research Chairs, Research Centres and International Partnerships. The officer will be in charge of the...

  • Administrative Support

    4 days ago

    Ottawa, Canada Pinecrest Queensway Community Health Centre Full time

    **Position Title**: Administrative Support, Employment Services - Multilingual Preferred **Department**: Community Health Services **Status**: Regular Full-Time (70 hours bi-weekly) **Salary**: 20.167 - 23.726/hour Who are we? Pinecrest-Queensway Community Health Centre is an innovative community based, multi-service center. We strive to meet the needs of...

  • Office Administrative Assistant

    1 week ago

    Ottawa, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...

  • Office Administrative Assistant/ Bookkeeper

    7 days ago

    Ottawa, Canada St-Laurent Academy Inc. Full time

    **THE POSITION** The Office Administrative Assistant/General Book Keeper role is responsible for providing front office support to the School Administration and Accounting Teams - Full time - Monday to Friday (8AM - 4PM) - Benefits available after successful completion of a probationary period include: Extended group health, dental and medical benefits, RRSP...

  • Administrative Officer

    6 days ago

    Ottawa, Canada University of Ottawa Full time

    Job title under review The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We...

  • Officer, Retail Field Support

    16 hours ago

    Ottawa, Canada Canada Post - Postes Canada Full time

    Job Requisition Id: 177710 Business Function: Retail Primary City: Ottawa Province: Ontario Employment Type: Full-Time Employment Status: 12 months with the possibility of extension and/ or permanency Language Requirement: Bilingual Imperative (BBBB) Employee Class and Level: UPCET01 Number of Vacancies: 1 Job Closing Date (MM/DD/YYYY): 04/09/2024 Under the...

  • Support Officer

    1 day ago

    Ottawa, Canada House of Commons Full time

    **Support Officer** Closing Date 2023-03-26. **Reference**: 2223-2023-277 **Rate of pay**: $61,479 - $77,790 annually **Classification**: ADG-F **Outcome**: Temporary **Work environment**: Hybrid **Work location**: Ottawa, Ontario **Service area / Division**: Parliamentary Precinct Operations / Business Management Services **Area of selection**:...

  • Bilingual Client Support Officer

    1 week ago

    Ottawa, Canada Altis Recruitment Full time

    Our client in the non-profit sector is looking for a Bilingual Client Support Officer to join their team in Ottawa for a temporary role, covering a 20 month maternity leave. This position is primarily remote with the exception of 1 day per week onsite. The Client Services Coordinator provides support and services to clients, is one of the first interaction...

  • Account Administration Officer

    6 days ago

    Ottawa, Canada Scotiabank Full time

    **Requisition ID**: 177631 **Cost Centre**: MD Operations We are committed to investing in our employees and helping you continue your career at Scotiabank. MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Account Administration Officer to join our team. As an...

  • Administrative Support, Employment Services

    3 weeks ago

    Ottawa, Canada Pinecrest-Queensway Community Health Centre Full time

    Job title: Administrative Support, Employment Services Status: Regular Part-time **Salary**: $19.967-$23.491/hr Hours: 32.5 hours/week Application deadline: Until Filled Who are we? Pinecrest-Queensway Community Health Centre is an innovative community based, multi-service center. We strive to meet the needs of the diverse communities we serve. We work...

  • Associate Administrative Support

    7 days ago

    Ottawa, Canada Bell Canada Full time

    Req Id: 408636 At Bell, we do more than build world-class networks, develop innovative services and create original multiplatform media content - we advance how Canadians connect with each other and the world. If you’re ready to bring game-changing ideas to life and join a community that values, professional growth and employee wellness, we want you on...

  • Transport Administrative Support

    1 day ago

    Ottawa, Canada KTown Delivery Inc. Full time

    Come join a Growing Team in Ottawa!! as a **Transport Administrative Support** **Duties and Responsibilities**. - Be aware of all aspects of the business requirements/ arrangements for customers. - Provide a courteous service to all customers and to handle all inquiries in a prompt and efficient manner. - Receiving calls from customers and set up orders as...

  • Refugee 613 Administration Officer

    3 weeks ago

    Ottawa, Canada Ottawa Community Immigrant Services Organization Full time

    Position: Refugee 613 Administration OfficerTerm: Summer 2023, June 19, 2023 - August 11, 2023 (8 weeks, Full Time, 35hrs/week)Reports to: Program Manager, Refugee 613Are you a young professional with an organized mind and administrative experience? Do you have a proven flair for planning and making sure every detail is covered? Are you passionate about...