Administrative Officer
2 weeks ago
Job title under review
The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.
We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
About the Faculty of Health Sciences
Make your mark with the Faculty of Health Sciences
Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.
**Position purpose**:
Reporting to the Senior Administrative Officer, plans and coordinates activities related to the administration of financial, human, physical and material resources of the sector in order to provide support and advice to managers and to ensure that the policies and procedures are well understood and properly implemented.
In this role, your responsibilities will include, among others:
**Financial and budget**: Coordinate the ongoing financial transactions and all activities and processes related to the administration of internally and/or externally funded budgets of the sector to maintain financial integrity and transparency and to ensure compliance with established policies. Perform all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure.
**Payroll**: Prepare requests for remuneration, and required documentation for the generation of contracts, and administer remuneration for casual and term employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.
**Human resources**: Act as resource person for the sector with regards to inquiries related to classification, staffing, total compensation, and leave and performance evaluation to interpret collective agreements and policies, explain procedures, and facilitate processes.
**Material resources**: Act as resource person for the sector with regards to inquiries on procurement policies, procedures and suppliers to ensure proper interpretation and compliance. Manage material resources of the sector to ensure that there is equipment available to meet operational needs. To this end, purchase goods and services, and create services contracts, on purchase order or on credit card, in compliance with all relevant policies.
**Reporting**: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, payroll, budget projections, and human resources-related data for the sector to provide recommendations to managers and to support long term resources planning.
**What you will bring**:
Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
Minimum 3 years of demonstrated experience in a similar role.
Experience working in a unionized environment and in interpreting collective agreements.
Experience in preparing reports.
Ability to produce high quality work under pressure while meeting strict deadlines.
Strong interpersonal and communication skills.
Strong organizational skills.
High level of discretion.
Bilingualism - French and English (spoken and written).
**Key Competencies at uOttawa**:
Here are the required competencies
-
Administrative Officer
7 days ago
Ottawa, Canada Rideau Canoe Club Full time**About us** We are professional, supportive, inclusive, and our goal is to is to consistently be the best canoe club in Canada, to be recognised as one of the best canoe clubs in the world, and to be a leader in the local paddling community. Our staff is committed to developing well-rounded, motivated, skillful, and happy athletes in a safe environment at...
-
Administrative Officer
4 weeks ago
Ottawa, Canada United States Embassy Full timeEducation: Bachelor's degree - Experience: 5 years or more - or equivalent experience **Work setting**: - Public sector **Tasks**: - Carry out administrative activities of establishment - Assist in the preparation of operating budget and maintain inventory and budgetary controls - Oversee and co-ordinate office administrative procedures - Assist in...
-
Office Administrative Clerk
4 weeks ago
Ottawa, Canada Myers Automotive Group Full time**Office Administrative Clerk**: Myers Automotive Group requires an energetic individual to join our team. This is an exciting career opportunity for a person experienced in automotive accounting. This is a full-time position working Monday-Friday from 7:30 am to 3:30 pm. **The responsibilities are as follows**: - Answering all incoming calls and...
-
Office and Scheduling Administrator
3 days ago
Ottawa, Canada The Ottawa Hospital Department of Anesthesiology and Pain Medicine Full time***: The incumbent will be responsible for office administrative tasks and scheduling support for the Department of Anesthesiology and Pain Medicine at the Civic campus. - Office administration (i.e. reception, mail/fax distribution, supplies) - Coordinate and complete documentation related to the onboarding of new staff - Coordinates, supports and attends...
-
Office Administrative Assistant
2 weeks ago
Ottawa, Canada Eagen Insurance Full timeWe are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...
-
Office and Billing Administrator
7 days ago
Ottawa, Canada The Ottawa Hospital Department of Anesthesiology and Pain Medicine Full time***: The incumbent will be responsible for office administrative and billing tasks for the Department of Anesthesiology and Pain Medicine at the Civic campus. - Office administration tasks(i.e. reception, mail/fax distribution, supplies) - Track and review billing sheets daily, reply question/request from billing agent - Prepare billing report from EPIC...
-
Chief Administration Officer
4 weeks ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT THE CONFIDENTIAL COMPANY The organization is active across the GTA and in Eastern Ontario, and is in the real estate development sector. They have a team of over 300 staff with expertise in real estate development, engineering, land use planning, manufacturing, and technology. The Company’s head office and the Chief Administration Officer position...
-
Chief Administration Officer
4 weeks ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT THE CONFIDENTIAL COMPANYThe organization is active across the GTA and in Eastern Ontario, and is in the real estate development sector. They have a team of over 300 staff with expertise in real estate development, engineering, land use planning, manufacturing, and technology. The Company’s head office and the Chief Administration Officer position is...
-
Chief Administration Officer
2 weeks ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT THE CONFIDENTIAL COMPANYThe organization is active across the GTA and in Eastern Ontario, and is in the real estate development sector. They have a team of over 300 staff with expertise in real estate development, engineering, land use planning, manufacturing, and technology. The Company’s head office and the Chief Administration Officer position is...
-
Chief Administration Officer
2 weeks ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT THE CONFIDENTIAL COMPANYThe organization is active across the GTA and in Eastern Ontario, and is in the real estate development sector. They have a team of over 300 staff with expertise in real estate development, engineering, land use planning, manufacturing, and technology. The Company’s head office and the Chief Administration Officer position is...
-
Chief Administration Officer
2 weeks ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT THE CONFIDENTIAL COMPANYThe organization is active across the GTA and in Eastern Ontario, and is in the real estate development sector. They have a team of over 300 staff with expertise in real estate development, engineering, land use planning, manufacturing, and technology. The Company’s head office and the Chief Administration Officer position is...
-
Medical Office Administrative Assistant
7 days ago
Ottawa, Canada The Ottawa Hospital - Department of Ophthalmology Full time**JOB POSTING** **Job Title: Administrative Assistant** **Department: Department of Ophthalmology - University of Ottawa Eye Institute** **Direct Report: Physician / Employer** **Date Drafted: 16-Feb-2024** **Position Overview**: Reporting to the **Employer**, the **Administrative Assistant** is responsible for all day-to-day operations of the...
-
Chief Administration Officer
4 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVAN Caivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess...
-
Chief Administration Officer
4 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVAN Caivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess...
-
Chief Administration Officer
4 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVAN Caivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess...
-
Chief Administration Officer
4 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVANCaivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess of...
-
Accounts Payable
4 days ago
Ottawa, Canada Carmoji.ca Full timeCarmoji.ca is currently seeking an experienced Accounts Payable / Office Administration professional to join our team. As a key member of our dealership, you will play a crucial role in ensuring the smooth operation of our financial processes and office administration tasks. **Responsibilities**: - Process accounts payable transactions accurately and...
-
Administrative Officer and Event Coordinator
1 week ago
Ottawa, Canada Canadian Association of Research Libraries Full time**About the Canadian Association of Research Libraries (CARL)** CARL represents the country’s twenty-nine largest university libraries and two federal institutions. A non-profit bilingual organization, CARL provides leadership and fosters collaboration among Canada’s top research libraries to advance scholarship and higher education. CARL is seeking a...
-
Chief Administration Officer
5 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVANCaivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess of...
-
Chief Administration Officer
5 days ago
Ottawa, Canada MNP Executive Search & Professional Recruitment Full timeABOUT CAIVANCaivan is a top-three land development and home building company, by volume in Ontario, active in over fifty (50) communities. Since its incorporation in 2010, Caivan has amassed an unprecedented land development footprint across Ontario focused primarily in the Greater Toronto and Ottawa regions. Across the province, Caivan holds in excess of...
