Fleet Services Coordinator

6 months ago

Edmonton, Canada Trimac Transportation, Ltd (ND) Full time

**Fleet Services Coordinator (Edmonton, AB)**

**WHY TRIMAC?**

Are you a highly motivated self-starter who continually looks for new opportunities and initiatives to drive change across the organization? Are you looking for a creative, challenging job that contributes to your community's way of life in a stable industry? Are you highly collaborative and believe that the best results are achieved through strong relationships and partnerships?

**THE ROLE**

The Fleet Services Coordinator will be a member of a team accountable for on-going delivery of equipment maintenance and repair services to the Trimac group of companies, with the primary focus on Vendor services, including issuing Purchase Orders (PO), completing Vendor Repair Orders (VRO) and closing out to invoice generation, capturing all related costs and components in the process.

**A DAY IN THE LIFE**
- Vendor performance/dispute management to ensure swift return of units to service at the best cost
- Follow up with vendors on missing Preventative Maintenance (PM) service sheets and invoices
- Review completed PM service sheets from vendors for inspections and look for billing errors regarding work performed and Standard Repair Times (SRT)
- Reconcile company statements and work with Trimac Accounts Payable department to follow up on discrepancies
- Pull vendor invoices from portals and process through VRO
- Ensuring duplicate PO/VRO are eliminated where applicable
- Processing new vendor requests
- Upload documents relating to PM, hot work, and tank entries
- Meeting all associated NTS Fleet Service Center SOP's
- Provide relief to FSC as required, including:

- Assisting in follow up with NTS shops and vendors for In Shop equipment and manage TMW In-Shop equipment status updates
- Respond to Truckline service requests and escalating service as required whether through a NTS facility or 3rd party vendors
- Issue purchase orders and PM sheets to vendors for approved inspections and on-road repairs where required.
- All other duties as assigned

**WHO YOU ARE**
- Team player who earns the trust of their team
- Ability to resolve conflict - breaks down barriers
- Solid decision-making ability
- A high tolerance of ambiguity
- Demonstrated ability to thrive and maintain focus in a dynamic environment

**REQUIREMENTS**
- High School Diploma or equivalent
- 1 year experience in shop maintenance operations
- Knowledge of D.O.T. regulations and out-of-service parameters for tractors, trailers and accessorial equipment.
- Knowledge of tools and equipment used to repair and maintain tractor and trailer equipment
- A basic knowledge of truck and trailer repair along with suspension, chassis components, and electrical trouble shooting is helpful
- Knowledge of proper procedures for handling and disposal of hazardous waste materials.

**Trimac: Safety is our Core Value**
- We make Safety a part of every decision.
- We make Safety personal.
- We have the courage to intervene.

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