Fleet Coordinator

6 months ago

Edmonton, Canada AFD Petroleum Ltd. Full time

**JOB SUMMARY**:
The Fleet Coordinator is responsible for the strategic planning and assigning of trucks with deliveries for customers and their respective locations in the most efficient manner. In addition to the supervising and scheduling of drivers and equipment, a crucial role as part of this role is inventory management and volume forecasting for AFD customers and cardlock locations. The Fleet Coordinator will provide the best support to our drivers ensure customer service excellence.

**What you offer us**:

- A team-player mentality willing to go the extra mile to help your team.
- A utility player who can flex and expand to what the position requires every day.

**What you DON’T offer**:

- Needing constant direction and supervision
- A ‘lone wolf’ who is unwilling to help others with the need arises.

**What we offer you**:

- Most importantly, you will be working with people with big hearts who genuinely care about one another.
- A family-owned business where the owner knows your name but is active in getting to know you.
- A company is filled with great people, and hopefully YOU, because life is too short not to be around great people every day.
- Great health and insurance benefits - medical, dental, vision, life insurance, disability, AD&D - because we believe in taking care of yourself.
- We care about you as a person too, and so provide magnificent work/life benefits:

- ** Discount on fuel** - because fuel is what we do
- ** Educational assistance** - we want you to keep learning.
- ** Career pathing** - we believe in helping you can grow in ways important to you.
- ** Paid orientation & training** - we will set you up for success.
- ** Service awards** - recognizing your hard work every day is important, and these awards are important for everyone to recognize excellence.
- ** EAP program** - we care about your whole self because that is what you bring to work every day.
- ** 40 Personal Paid Hours** - To be used for sick days, personal appointments, or mental health days because we want you to take care of yourself as you need it.
- ** Parental leave** - because taking care of your family is the most important job in your life.
- ** Referral rewards** - bringing in other great people makes sense, and you should be rewarded well
- ** Boot allowance** - you may work in the office, but who does not want a GREAT pair of boots? But seriously, you will be at work sites from time to time, so you need them.

**ESSENTIAL FUNCTIONS**:
**Dispatch**
- Scheduling fuel deliveries/purchases (bulk, home heat, cardlock, wholesale)
- Building trips, ensuring any credit releases are completed prior to delivery
- Trip closure: next day from delivery
- Ensuring quality and completion of all paperwork from drivers
- Driver scheduling: ensure adequate coverage
- Building and maintaining a master load pattern list for all branch units
- Insuring drivers are following AFD procedures for safe and efficient operation
- Ensuring completion of fuel reconciliation spread sheet, submitting as per schedule to Logistics Manager / Area Manager
- Managing fuel dyed inventory
- Other related duties as required or assigned.

**Trucking Compliance**
- Work with Logistics Manager to ensure all vehicle registration, insurance, permits, and inspections are valid
- Management of USDOT regulations (FAST Cards, Plates, Transponders)
- Keeping all branch unit files up to date

**Maintenance Coordination**
- Managing unit down time to allow for in house/outside vendor repairs
- Collection of DVIR from drivers and relaying to maintenance
- Scheduling repairs with the Shop and external vendors
- Reporting tank dips daily for all fuel inventory locations as necessary
- Reporting all closing dips at month end
- Completion of month end fuel inventory report
- Management of fuel inventory minimums and maximums
- Any inventory variances must be reported daily to the Area Manager

**Office and Yard Duties**
- Assist in answering phone calls and customer service duties
- Assist in fuel forecasting with direction of the Area Manager
- Inventory of the Branch tank farm
- Operation of equipment as required

**OTHER KEY SKILLS (or product knowledge)**:

- Experience working in fuel, transportation, or oil and gas industry considered an asset
- Professional written and verbal communication skills

**EXPEREINCE**:
3+ years’ experience in dispatch related position

**EDUCATION**:
High School Diploma required

**SUPERVISORY RESPONSIBILITY**:
Drivers

**DECISION MAKING**:
Route planning and profit maximization on daily commutes.

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