Office & HR Manager

3 weeks ago

Waterloo, Canada Domus Student Housing Inc Full time

**Who Are we?**:
The Domus Group of Companies is an industry leader providing innovative real estate investment and management solutions. For 17 years, the Domus team has specialized in student housing and multi-residential property management, development, condo management and asset stabilization.

We are a love-to-have-fun team that craves growth. We focus on giving a superior customer experience to our renters and investors alike.

**What do we offer?**:

- Competitive salary
- Health & Dental Benefits program
- Mental Health Employee Assistance Program (counseling and other services free of charge)
- A dynamic, supportive and cooperative work environment-we have high goals and we want to have fun achieving them
- Real Estate 101-if you’re interested in investing in real estate, we can teach you how
- Tuition payback program for qualifying programs
- Paid time off for community service

**The Position**:
We are searching for a detail-oriented, organized professional that loves to build and foster great relationships with staff and clients alike. With a proactive approach, this person oversees office operations including the recruiting, hiring, compliance, employee benefits, and internal policies for the company. They are also the champion of protecting and improving the company culture we prioritize at Domus.

**What’s a typical day?**
- Administering employee files and updates and reviewing job postings and resumes for new positions
- Answering employee questions
- Researching rental and real estate markets to provide departments with information needed to make decisions
- Administering client files and updates, following up on signed documents, and answering client questions about contracts as needed
- Overseeing of the “front of house” operations, ensuring a welcoming-vibe and that all customers, drop-ins, or visitors are well taken care of

**What will you be doing?**

Human Resources:

- Company Culture_
- Be our company culture champion by surveying employees, gathering feedback and researching best practices
- Organize and plan company employee events and initiatives including lunches, after-hour events, and charity initiatives
- Take a proactive approach and provide management with suggestions based on research for culture-positive initiatives
- Recruitment, Hiring, and Terminations_
- Write/review suggested interview questions and procedures
- Complete reference checks
- Prepare offer packages and onboard new employees
- Review internal hiring policies and procedures to support diversity and inclusion throughout the recruiting and hiring policies
- Advise on employee retention initiatives
- Consult with, advise, and navigate terminations with department heads
- Administration_
- Maintain an HR calendar of all staff including hiring dates, probationary and annual review dates, and benefit updates
- Maintain employee records
- Plan and administer our group insurance and benefits plan(s) and our Mental Health Employee Assistance Program including communication to and with employees, implementing changes, reviewing usage reports, and providing management with data to support decision-making as needed
- Traveling to sites to visit with employees as needed
- Ensure company compliance with health & safety regulations, AODA, Employment Standards (Ontario and British Columbia)
- Process and Policies_
- Write and implement internal policies including updating existing policies as needed
- Maintain follow-through and administer existing policies and processes including but not limited to vacation time, sick days, protected leaves, benefits, etc.
- Provide performance management procedures and suggestions
- Be a pillar of support for employee well-being through the tools we have at our disposal
- Field and navigate employee concerns, requests, and complaints
- Mediate employee disputes when necessary
- Advise on disciplinary procedures when necessary
- Consult with third parties for advice as needed (i.e. employment lawyer) including to ensure company liability protection

Office Operations:

- Coordinator contract signings and administration for property management clients
- Prepare and keep files of client management contracts
- Be a liaison for clients including helping to onboard new clients
- Creating presentations and other management-level reports including gathering research as needed
- Providing senior management team with any administration support upon request
- Defining procedures for retention, protection, retrieval, transfer, and disposal of records
- Oversight of the “front of house” operations, ensuring a welcoming-vibe and that all customers, drop-ins, or visitors are well taken care of
- Responsible for the presentation and overall organization of the front office and storage spaces
- Overseeing and managing the boardroom bookings calendar
- Manage all office inventory and supplies across departments including assisting with the preparation of budgets, approving purchases with

  • Office and HR Manager

    2 days ago

    Waterloo, Canada Domus Inc. Full time

    **Who are we?** The Domus Group of Companies is an industry leader providing innovative real estate investment and management solutions. For over 17 years, the Domus team has specialized in multi-residential property management, student housing, development, condo management and asset stabilization. We are a love-to-have-fun team that craves growth. We...

  • HR Manager

    2 days ago

    Waterloo, Canada Pontosense Full time

    **About Pontosense**: At Pontosense, we have a groundbreaking mission: saving lives. Our wireless sensing modules are at the forefront of this life-saving technology, the only one of its kind in the world; offering unparalleled medical-grade accuracy for crucial biometrics. Imagine a sensor that can wirelessly monitor vital signs like heart rate, breathing,...

  • Manager, HR Partners

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable for leading the HR Partner Services Team and providing strategic customer focused, comprehensive HR advice and support to all client groups in line with organizational policies, procedures and legislative requirements. **Responsibilities**: Provide customer focused advice and support: - Analyses and measures employee relations...

  • Office Coordinator and HR Administrator

    6 days ago

    Waterloo, Canada ATR Maintenance Services Full time

    Our growing company is looking to add a valued individual to our office staff. Our company primarily provides cleaning, repair, after hours and off-site superintendent services for multi-residential properties. Our clients are property managers, condominium corporations and property owners. We are looking for someone to assist with operational support,...

  • Regional HR Manager

    3 days ago

    Waterloo, Canada CarePartners Full time

    Who We Are: CarePartners is one of the largest home health care providers in Ontario and provides services for all 14 Home and Community Care Support Services (HCCSS) and for patients and caregivers across Ontario in homes, schools, clinics, retirement homes and long-term care facilities. As a progressive and creative organization, CarePartners is proud to...

  • HR Manager

    2 days ago

    Waterloo, Canada JD Sweid Foods Full time

    From our humble beginning in 1917 to being one of the largest privately owned, value-added protein providers in Canada, our commitment to supplying high-quality products has been the core of our success. With a portfolio that includes a full line of poultry, beef and pork products, we service a long list of customers in both retail and food service from our...

  • HR Manager

    2 months ago

    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values that...

  • HR Manager

    3 weeks ago

    Waterloo, Canada RIVERSIDE MILLWORK GROUP INC Full time

    Are you ready for change, challenge, and opportunity? Whether you're looking to launch your career or grow an existing one, Riverside Millwork Group is the type of company that supports its employees no matter where they are in life or their career. Riverside Millwork Group is a forward-thinking group of companies built upon a solid foundation of values...

  • Executive Assistant to The HR Manager and The

    2 months ago

    Waterloo, Canada SalesEvolve Solutions Inc. Full time

    the **Position: Executive Assistant to Manager of HR and the President(s)** **Job Summary**: The Executive Assistant provides administrative and operational support to the Human Resources department and the President(s) of the company. This role involves various tasks related to recruitment, onboarding, employee records management, and general HR support as...

  • HR Assistant

    2 days ago

    Waterloo, Canada PeopleCare Communities Full time

    **HR Assistant (Contract) - Leadership Support Office** **This role will be a minimum 8-month contract with flexibility to work 90% remote.** *** peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged,...

  • Manager, HR Analytics

    5 days ago

    Waterloo, Canada opentext Full time

    **OPENTEXT - THE INFORMATION COMPANY** As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. OpenText HR is undergoing an exciting period of transformation. Work is underway to modernize...

  • HR Policy

    1 week ago

    Waterloo, Canada Magnet Forensics Full time

    Who We Are; What We Do; Where We’re Going- Magnet Forensics is a global leader in the development of digital investigative software that acquires, analyzes and shares evidence from computers, smartphones, tablets and other IoT related devices. We are continually innovating so that our customers can deploy advanced and effective tools to protect their...

  • Specialist, HR Systems Management

    2 weeks ago

    Waterloo, Canada Sun Life Full time

    You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll...

  • HR Assistant

    5 days ago

    Waterloo, Canada PeopleCare Communities Full time

    **HR Assistant (Contract) - Leadership Support Office** **This role will be a 4-month contract with flexibility to work 90% remote. **Please note that you must be enrolled in a HR-related co-op program with an accredited institution to be eligible for this opportunity.** peopleCare is a family owned, values-based organization that provides outstanding care...

  • HR Analyst

    1 week ago

    Waterloo, Canada Equitable Life of Canada Full time

    At Equitable Life of Canada, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and customer-responsive staff. Join...

  • HR Partner

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Human Resources Partners provide a full range of strategic HR related advice and guidance on employee and labour relations matters. The HR Partner develops and implements service-oriented employment strategies by providing solutions, recommendations and best practices in order to minimize risk and ensure compliance, in accordance with...

  • HR Coordinator

    4 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The HR Coordinator is primarily responsible to provide initial guidance and process knowledge to clients (including Managers, Administrators and past/present/future employees) related to the employment lifecycle. This includes hires, job changes, benefit administration, retirements/resignations, etc. as well as ensuring integrity of the...

  • HR Coordinator

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview The HR Coordinator is primarily responsible to provide initial guidance and process knowledge to clients (including Managers, Administrators and past/present/future employees) related to the employment lifecycle. This includes hires, job changes, benefit administration, retirements/resignations, etc. as well as ensuring integrity of the...

  • HR Partner

    2 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable for providing proactive, strategic, client focused comprehensive HR advice and support to all client groups in line with organizational policies, procedures and legislative requirements. **Responsibilities**: Provide customer focused advice and support: - Committed to client focused solutions and continuous quality improvement -...

  • HR Partner

    1 week ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Accountable for providing proactive, strategic, client focused comprehensive HR advice and support to all client groups in line with organizational policies, procedures and legislative requirements. **Responsibilities**: Provide customer focused advice and support: - Committed to client focused solutions and continuous quality improvement -...