Construction Office Coordinator

2 weeks ago

Rockland, Canada AEOC Group Inc. Full time

**We are seeking a highly organized and detail-oriented Office Manager/Project Coordinator to join our team. You will be responsible for assisting with various administrative tasks and coordinating activities to ensure the smooth operation of projects. This is a vital role that requires strong organizational skills and the ability to multitask effectively.**

**Duties & responsibilities**
- Coordinate with vendors and suppliers to ensure timely delivery of materials and equipment.
- Manage project documentation, including contracts, permits, and invoices
- Assist with Payroll processing for Construction Staff
- Working with Project Manager to prepare work orders, RFPs, purchase orders, invoices, etc.
- Collaborate with the construction team to ensure project deadlines are met
- Assist with team management by coordinating schedules and facilitating communication.
- Preparing invoices to clients
- Responsible for answering phone calls from new and existing clients, and to schedule meetings and appointments for project managers and owner.
- Greet clients and other visitors to the office
- Sort and deliver mail and sign for couriers. Arrange for couriers as required.
- Arrange/schedule material deliveries to different projects.
- Schedule trades for projects and services
- Received and log incoming orders as well as prepare paperwork for outgoing orders
- Prepare weekly and monthly reports as required
- Work with other duties assigned

**Qualifications Requirements**:

- 2-3 years of experience as an Office Administrator, Coordinator or Executive assistant
- Customer Service oriented
- Effective and Confident communicator
- Ability to use online tools and technology
- Detail oriented and accurate
- Experience with vendor management and procurement processes is an asset
- Familiarity with QuickBooks software is an asset
- Ability to work in a fast paced and demanding setting
- Exceptional organizational skills
- Ability to manage and meet multiple deadlines

**Technical Qualifications**:

- Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook.
- Proficiency in Buildertrend or other online project management software is an asset

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- The opportunity to work with a growing company that works on diverse projects while using advanced software technology
- A work environment that cares about their employees and is inclusive and welcoming to all

While we thank all applicants, only those under consideration for the position will be contacted. AEOC Group Inc. is an equal opportunity employer that proudly recognizes the value of a diverse workforce. Accommodations are available on request for applicants with disabilities taking part in the recruitment and selection process. Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

**Job Types**: Full-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2024-07-08

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