Business Administrator

1 month ago

Toronto, Canada YWCA Toronto Full time

**Employment Type**:Full-Time, Contract.

**Work Hours**:35 hours per week (Monday to Friday 9am to 5pm).

**Salary**:$55,385 per annum (L7), plus comprehensive benefits.

**Location**:80 Woodlawn Avenue East, Toronto, Ontario M4T 1C1.

**Contract Start Date**: As soon as possible.

**Contract End Date**: January 26, 2024.

**Internal Application Deadline**:Monday, January 30, 2023.

**External Application Deadline**:Wednesday, February 1, 2023.

**JOIN OUR TEAM**:
The Business Administrator is responsible for the administrative and financial operations of Choices for Living Program, 1st Stop Woodlawn Shelter and related community programs. The position prepares financial reports for internal purposes and for a variety of funders, develops and implements administrative systems, as well as coordinates the SMIS system and other data collection and reporting. Oversees systems that support the shelter team in the smooth administrative functioning of the shelter in ensuring that operations and procedures are delivered to meet client needs in a client focused, holistic manner in accordance with YWCA and Hostel Services policies and procedures. Works within a collaborative team to provide meaningful and relevant services within a theoretical feminist framework that includes a working knowledge of the dynamics and effects of trauma and oppression.

**ABOUT YWCA TORONTO - 1ST STOP WOODLAWN**

There are five main components to the service delivered by 1st Stop Woodlawn. The program provides 25 shelter beds to young women (16 - 25 years of age); 25 shelter beds to women 26 years and older; 6 rooms in Second Stage Supportive Housing for mature and/or senior women and 6 second stage rooms for young women not ready for independent living. The Housing Help program provides advocacy referral and support to residents in the shelter. The Transitional Support program provides aftercare to residents and their children providing support through group work, counselling and connecting women to supports. The Choices for Living Program provides support to women with mental health issues.

**KEY RESPONSIBILITIES**:

- Prepares initial analysis of multiple budgets for 1st Stop Woodlawn and related community programs for review by Manager of 1st Stop Shelter.
- Prepares invoices for payable and receivable accounts.
- Distributes, monitors and reconciles petty cash, personal needs allowance, TTC and other monetary accounts.
- Assists Manager to ensure the Shelter Management Information Systems is implemented and provides orientation and support to staff.
- Gathers and maintains records, compiles program statistics and data information of clients and programs, and prepares reports and correspondence as required by the Manager and Hostel Services.
- Monitors the shift schedule to ensure the smooth operation of shift and on call coverage. Schedules time off, vacancies and trainings and books coverage for absences.

**QUALIFICATIONS**:

- In-depth knowledge of an academic discipline normally acquired through completion of a undergraduate degree (e.g. BSW) **(Cases for Equivalency will be considered).**:

- Experience in managing and developing administrative and financial systems.
- 3 to 5 years directly related experience in a residential setting providing administrative functions in a fast paced, high demand, social service residential setting.
- Working knowledge of current issues related to homelessness, including street involved individuals, harm reduction, addiction, social work, social housing, alternative and supportive housing, income security, mental health and demonstrated support strategies within an anti-oppression trauma framework.
- Toronto Hostels Training Centre Certificate or equivalent.
- Certificate in trauma counselling an asset.
- Knowledge of Health and Safety requirements, Shelter Standards, Ontario Works and relevant legislation and regulations.
- Demonstrated experience in working under pressure and remaining calm in a crisis.
- Demonstrated crisis intervention and conflict mediation skills.
- Excellent oral and written communication skills and experience in report writing.
- Demonstrated knowledge, experience preparing, monitoring and reconciling billings and monies.
- Ability to monitor and present financial statements and present analysis of financial issues.
- Excellent computer skills, word processing, and experience with database software, office and accounting programs (i.e. Word, Excel, Power Point, GP Dynamics accounting software).
- Knowledge of office equipment and ability to troubleshoot and fix problems.
- Excellent organizational skills.
- Experience working in a high demand, multi-service environment required.
- Ability to maintain a positive approach and a professional manner at all times.
- Ability to interact with a diverse community of women within shelter and housing environments.
- Knowledge of a second language and/or culture is an asset.

**Vaccination Policy**:In accordance with YWCA Toront

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