Business Administrator

2 weeks ago

Toronto, Canada University Health Network Full time

Job Posting #915875

Position**:Business Administrator**
Site: Toronto General Hospital Research Institute
Department: Directorate Office
Reports to: Planning & Operations Manager/Director
Salary Range: $62,166 to $77,688 per annum commensurate with experience and consistent with UHN Compensation Policy
Hours: 37.5 hours per week
Status: Permanent Full-Time

**University Health Network (UHN)** is looking for an experienced professional to fill the key role of **Business Administrator** in Toronto General Hospital Research Institute.
- Transforming lives and communities through excellence in care, discovery and learning._

The University Health Network, where “above all else the needs of patients come first”, encompasses **Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN**. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,600 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's seven research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The Toronto General Hospital Research Institute (TGHRI) is a multidisciplinary research institute, focusing on advancing the understanding of many different diseases, including, but not limited to, cardiovascular disease, respiratory and critical care, diabetes, infectious disease, autoimmunity, multi-organ transplant, regenerative medicine, psychosocial care and health systems.

As an integral part of the TGHRI, the **Business Administrator** is responsible for supporting translational research efforts for the research institute in the following areas: budget and financial coordination, communications and marketing, program support, special projects, process improvement, and office/administrative functions. The incumbent should have proven communication skills and understanding of the complexities of the research environment gained through experience working in a research institute, academic institution or not-for-profit. It is imperative that the person in this position exercises sound judgment and independence, as well as discretion.

**Key responsibilities include**:

- Tracking Institutional expenses Communicate with internal and external stakeholders on budget issues as required; working with Director and Manager on the institute budget
- Preparing invoices/billings; ensuring bills tracking and payment
- Liaising with RFS, Plexxus, A/P, Foundations and others as needed
- Developing communications with all internal and external stakeholders
- Managing TGHRI websites and social media activity
- Preparing presentation slides, reports and documents as directed
- Supporting Institute committees as required
- Coordinating the Annual Activity Report process, including gathering productivity data for faculty and preparing evaluation material for TGHRI leadership
- Coordinating institute events (i.e. Town halls, TGHRI research day), seminar series and visiting speakers
- Assisting in strategic plan implementation and develop progress reports as required
- Coordinating and track institutional initiatives, such as internal grant competitions, as requested
- Organizing internal grant competitions/peer-reviews
- Working with the Manager to fulfill reporting requirements to internal and external stakeholders
- Organizing meetings as directed; preparing minutes and follow-up on actions
- Providing administrative support to the Institute Director and Manager
- Assisting in faculty and research staff recruitments and onboarding
- May provide supervision for assigned personnel

**Qualifications**:

- Completion of a Bachelor’s degree, preferably in business, health management/sciences, or communications
- Excellent oral and written communication skills, published material an asset
- Five (5) years related administrative support experience
- A strong background in finance is important
- Experie

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