Administrative Assistant, Human Resources

1 month ago

Toronto, Canada Toronto Business College Full time

**About the College**

Toronto Business College is a private career college that has partnered with an Ontario College of Arts and Technology to offer programs to international students in the GTA. Our goal is to provide our students with the theoretical knowledge and practical skills required to thrive in the increasingly dynamic workforce. We strive to offer the most relevant programs and integrate hands-on learning experiences into every class to best equip our students to succeed.

**Administrative Assistant HR/Finance Responsibilities**:

- Preparing reports, memos, letters, and other documents.
- Assisting with staff and faculty’s hiring and onboarding processes.
- Tracking incidents and reports and documenting accordingly.
- Assisting and documenting throughout the interview process.
- Becoming familiar with college policies, processes, and expectations, and sharing these requirements with stakeholders as needed.
- Reviewing current college processes and recommending changes where necessary.
- Maintaining the active staff and faculty list by collaborating with the IT department.
- Tracking and informing employees regarding entitled leaves of absence in accordance with and compliance with the Employment Standards Act 2000.
- Collaborating with the Academics & Experiential Learning teams to determine best practices regarding the hiring and onboarding process of faculty.
- Assisting in the delivery of contractual expectations and requirements to staff and faculty as required.
- Assisting in performance-related discussions with staff and faculty.
- Collaborating with other staff members to review campus Occupational Health & Safety practices and provide recommendations in accordance with the Occupational Health & Safety Act (OHSA).
- Researching and conducting data to prepare documents for review and presentation for managers, directors, committees, and executives.
- Processing and documenting staff and faculty accommodation requests in accordance with the Employment Standards Act 2000, the Ontario Human Rights Code and other applicable legislation.
- Assisting in reconciliation of timesheets and invoices.
- Performing basic bookkeeping tasks: billing, processing payments, reconciling financial reports.
- Assisting in company activity/event planning.
- Monitoring inventories/supplies and placing orders if needed.
- Contacting external contractors and handling service orders.
- Reporting building/facility inefficiencies to the appropriate parties and assisting with the development of solutions.

**Requirements**:

- Strong organizational skills and attention to detail.
- In-depth understanding of entire MS Office suite.
- Undergraduate degree. (Human Resources Degree or related field - an asset)
- Experience in an educational setting - an asset.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional in appearance and attire

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

COVID-19 considerations:
Toronto Business College is closely monitoring policy changes regarding COVID-19 as per Toronto Public Health

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative Assistant: 1 year (preferred)

Work Location: One location

Expected start date: 2023-03-20

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