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Project Coordinator

4 months ago

Vancouver, Canada Toptable Group Full time

**Position**:Project Coordinator

**Reports to**:VP of Construction and development

For over four decades, Toptable Group has defined elegant yet approachable dining through the passion and commitment of its award-winning chefs, renowned restaurant and wine directors, and dedicated staff members. Toptable is a rapidly growing hospitality company with a current portfolio of 9 locations, with new restaurants opening this year.

**JOB SUMMARY**:
Working out of our Head Office, the Project Coordinator will be involved in the development and construction of Toptable Group’s new and existing restaurant portfolio. The incumbent will contribute to the entire project lifecycle from conceptual design through to the end of construction; collaborating with a wide range of internal and external teams such as operations, construction, finance, legal, marketing, and various external consultant teams through the development cycle. The incumbent will play an important role in keeping projects on schedule and on budget.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(Other duties may be assigned as required)
- Assist the construction and development team in managing all activities throughout the project lifecycle, including quality control, schedule, documentation and other factors necessary for success
- Coordinate the activities of the designers, contractors, building operations, and landlords to ensure timely information is exchanged to complete action items
- Facilitate project meetings with internal and external stakeholders as needed
- Manage general administrative and record keeping functions to ensure project information is readily available, maintaining accurate and relevant project records and reports
- Manage and respond to RFI’s, CO’s, SI’s, Submittals and other project correspondence through Project Management Software platforms
- Assist in reviewing drawings and specifications for design inconsistencies, conflicts, and approvals
- Maintain communication and cooperation between ownership, consultant teams, internal stakeholders, and contractors
- Coordinate the drafting and issuance of project proposals, tenders, budgets, and preliminary schedules and track progress
- Source specialty materials and products as required
- Proactively provide all relevant project information to the team; keeping key stakeholders informed about project status and issues that may impact project success
- Travel to and from project for site visits, construction meetings, updates, etc.

**REQUIRED EXPERIENCE AND QUALIFICATIONS**:

- Minimum 2 years of work experience, preferably in project management or construction
- Bachelor’s Degree in Business Administration, Project Management, or a related field
- Proven success in a results-driven organization with a demonstrated understanding of project management concepts
- Excellent interpersonal and communication skills, with an ability to interact effectively with diverse client groups
- Working knowledge of project invoicing and financials
- The ability to think independently; possess good judgment and problem solving skills
- An organized individual with the ability to manage multiple responsibilities simultaneously
- A team player with a strong client service focus
- Proficient in MS Office suites
- Ability to travel locally as required