Executive Assistant

2 weeks ago


London, Canada St. Joseph's Health Care London Full time

About St. Joseph's Health Care London
- St. Joseph's Health Care London is a leading-edge health care organization committed to delivering exceptional patient care, teaching, and research in London, Ontario. We are dedicated to enhancing the well-being of the individuals and communities we serve through innovative and compassionate care. We invite you to join our dynamic team and contribute to the growth and success of our mission-driven organization.
- The Opportunity
- We are seeking an exceptional Executive Assistant to support the Board of Directors and their governance activities. In this exciting and pivotal role, you will play a key part in ensuring the smooth functioning of board meetings, communications, and governance processes, while working closely with senior leadership and board members.
- Your Key Responsibilities
- Provide high-level administrative support to the Board of Directors, including scheduling and organizing meeting and event logistics, preparing agenda packages, and attending and minuting meetings
- Provide high-level administrative support to the Executive, Governance and Nominating Committees of the Board of Directors, including scheduling and organizing meeting and event logistics, preparing agenda packages, attending and minuting meetings
- Coordinate board governance activities, orientation and training, and annual planning, recruitment appointment and onboarding
- Prepare and distribute board meeting materials and minutes, ensuring confidentiality and compliance with policies, bylaws and legislation
- Assist with the development, maintenance, and updating of board policies, procedures, and governance documents
- Support the continuous improvement of board and committee of the board governance practices
- Liaise with internal and external stakeholders to ensure efficient communication and collaboration including management and maintenance of the board secure governance portal
- Manage board-related projects and special initiatives such as conducting research, analysis and coordination as needed

Essential Qualifications
- Bachelor degree or equivalent experience will be considered in lieu of a formal degree
- A minimum of 3 years of experience in an executive support role, preferably in a health care or not-for-profit environment
- Demonstrated understanding of board governance principles and practices
- Outstanding organizational, time-management, and multitasking skills
- Excellent communication and interpersonal skills, with a keen attention to detail
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

What We Offer
- A dynamic work environment that values collaboration, teamwork, and professional growth
- Competitive salary and comprehensive benefits package
- Support for ongoing professional development and training
- Opportunities to make a meaningful impact on the lives of our patients and the community

Teaching and Research
- St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties
- Immunization Requirements
- Provide documentation you have received two doses of the Covid-19 vaccine and a written commitment to follow any future Public Health recommendations and St. Joseph's Health Care London policies and processes related to Covid management in the workplace.
- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
- Provide documentation of the Tuberculosis skin testing**Posting date**:May 02, 2023
**Submission deadline**:May 08, 2023

**Jennifer Pasichnyk**
- Your interest in this opportunity is appreciated. _
- Only those under consideration will be contacted._


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