Office Coordinator

1 week ago

Vaughan, Canada Yorkville University & Toronto Film School Full time

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education also makes us an exceptional place to work. We are a modern and progressive institution that prioritizes diversity, opens doors to those often overlooked and provides pathways to successful careers.

Yorkville Education LP launched in 2004 with a simple idea: to offer people in search of a purposeful path with the flexible, rigorous and career-focused degrees they need to succeed. With campuses in Ontario, British Columbia and New Brunswick, we equip our online and on-campus graduates from both Yorkville University and Toronto Film School with the professional knowledge, skills and designations that employers seek out. Every member of our team - from the President, right on down to the newest hire - shares a passion for learning, teaching and growing, both as individuals and as a collective. While our focus remains on providing our students with transformative, accessible and flexible higher education pathways, we also nurture an inclusive, supportive and genuinely kind work environment for our employees in three provinces.

If you want to help transform the Canadian post-secondary education landscape and shine a light on academic excellence, please join us.

**Who we need**:
The Office Coordinator will be responsible for managing and providing overall support to ensure the smooth operation of the office. This position provides an opportunity to be exposed to and interact with a number of Senior Level Executives throughout our University while carrying out a diverse & varied range of tasks and responsibilities, which include but are not limited to, front desk management, provision of administrative duties, liaison with internal departments and external partners along with meeting room & hotel office station coordination.

This position requires the ability to anticipate needs, think critically, work independently and offer solutions to problems with a high level of professionalism and confidentiality.

**What’s in it for you**:
We provide a transformative, accessible and flexible higher education environment, our team shares a passion for learning, teaching, and growing. We nurture an inclusive, supportive, and diverse work environment throughout our three campus locations.
- Health Benefits
- Dental Coverage
- RRSP/DPSP Group Savings Plan
- Competitive Salary
- Fun, competitive, and challenging work environment
- Incentives and rewards
- Career growth
- Free Tuition for all Yorkville University Programs
- Employee and Family Assistance Program

**What you will do**:

- Welcome visitors to the office and assist as necessary
- Manage incoming and outgoing mail, packages and deliveries
- Manage correspondence with service vendors
- Organize and schedule office events
- Plan and execute corporate events
- Schedule the use of the facility and ensure it is always well maintained
- Coordinate scheduling and maintenance of all meeting rooms and equipment
- Liaise with Senior Management Team
- Liaise with local property management for the efficient delivery of building/facility services
- Ensure the office facilities are maintained in a clean and organized manner to promote an efficient working environment
- Other duties as assigned

**What you bring**:

- Undergraduate degree required.
- Minimum of 3 years experience as an Office Coordinator or similar role.
- Excellent time management skills and ability to prioritize tasks and projects with a sense of urgency and sound judgement.
- Able to think critically.
- Effective problem solver.
- Expert knowledge of Microsoft Office Suite.
- Strong organizational skills and meticulous attention to detail.
- Exceptional communication skills, both verbal and written.
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, faculty and external partners.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Strong interpersonal skills and the ability to build relationships with all stakeholders.
- Strong customer service skills

**What does the best of all worlds mean at Yorkville Education?**
- An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
- The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students
- from mentorship to teaching, from creative outlets to analytical ones.
- A place where all individuals feel welcomed in the academic and workp

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