Office Coordinator

5 months ago

Vaughan, Canada Egis Canada Ltd. Full time

Are you ambitious and looking to make the right move in your career? Now is the perfect time to join Egis. Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.

**Our values showcase everything we believe in**:
A Responsible Company - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.
A People-First Company - This is an environment of mutual respect where every team member matters, no matter who they are.
A Creative Company - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.

**The more important question you likely have is**: Are we the right company for you?

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact. We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand.

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability.

Shared Services is part of a team that care about people, care about our impact, acting responsibly wherever we work and whatever we do. Shared Services supports and enables our team members to reach high levels of performance. As Shared Services Coordinator you will collaborate closely with business leaders, team members and stakeholders to take care of the details behind the scenes while driving efficiencies.
- Demonstrated experience in office coordination activities and administrative support;
- Experience with resolving inquiries to ensure internal customer service is maximized;
- Advanced computer literacy and experience with MS office;
- Demonstrated experience prioritizing day to day work, time management and organizational skills as well as working with mínimal supervision with focus on delivery;
- Ability to multitask and work within a changing environment;
- Ability to effectively deal with problems requiring solutions in a timely manner; and
- Self motivated and willing to take initiative using good judgement in appropriate circumstances.

**Key Responsibilities**:
Reception & Administrative Tasks
- Responsible for purchasing supplies, maintaining inventory to identify appropriate re-order points to ensure uninterrupted service;
- Provide general administrative/clerical support including receiving/distribution of mail, couriers, reception duties, binding of documents;
- Create, order and distribute business cards via the business card portal;
- Open Opportunities/Proposal/Projects in the ERP system as a back up resource;
- Lead office organization initiatives in compliance with safety protocols; and
- Be part of the Joint Health and Safety Committee and conducting quarterly office inspections, reporting and addressing potential safety hazards.

Office Coordination Tasks
- Supports executives on an as needed basis with administrative tasks including travel and other coordination;
- Vendor Management;
- Keeping IT assets organized in collaboration with IT;
- Oversee facility management, including coordinating repairs, inspections, managing maintenance schedule and cleaner schedules;
- Main point of contact for managing and allocation of key fobs/access cards;
- Take the lead with organizing and coordinating office operations and procedures; and
- Coordinates training requirements, including organizing rooms for employee training, printing training certificates and filing them, accordingly, reviewing training policies, and updating training systems.

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

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