Administrative Assistant 3

3 weeks ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 349053

**Position Number**: 20009267

**Posting End Date**: December 6, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Department / Unit**: Rehab Physiotherapy

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: 12/18/2023

**FTE**: 1.00

**Anticipated Shift**: Days;Evenings;Weekends

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Under the general supervision of the Manager of Patient Care, the incumbent is responsible for the effective andefficient provision of administrative and secretarial support to the Physiotherapy Department.

Duties include:

- Assisting the Manager of Patient Care with administrative functions and establishing priorities.
- Assisting the Manager with the ongoing monitoring and analysis of operating budgets and expenditures.
- Assisting the Manager of Patient Care in dealing with confidential Human Resources and Finance related information and tasks.
- Payroll entries in ESP and SAP for the relevant departments.
- Coordinating meetings, attending and recording minutes.
- Designing, formatting, collating, entering and compiling statistics and generating reports for the Manager of Patient Care.
- Supervising the secretarial component of the Rehab Assistants by; establishing work procedures, monitoring effective and timely management of assigned duties and follow-up.
- Acting as a liaison between the Physiotherapy Department and the other HSC departments, government agencies and external organizations as delegated by the Manager of Patient Care.

**Experience**:

- 3 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Certificate courses in supervision/administration/management preferred.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not Applicable

**Qualifications and Skills**:

- Typing 65-70 wpm. Medical terminology required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
- Proficiency in the Workforce ESP (ESP) timekeeping system and SAP required.
- Proficiency in the Electronic Patient Record (EPR) system preferred.
- Must have excellent English communication skills (written and verbal) and strong interpersonal skills.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

**Physical Requirements**:

- Frequent interruptions, noise, and frequent review/revision of workload priorities.
- Contact with staff, patients and public.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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