Administrative Assistant 3
3 weeks ago
**Requisition ID**:358082
**Position Number**:20009224
**Posting End Date**:May 1, 2024
**City**:Winnipeg
**Employer**: Shared Health
**Site**:Health Sciences Centre
**Department / Unit**:Occupational Therapy Core
**Job Stream**:Non-Clinical
**Union**:Non Union
**Anticipated Start Date - End Date**:05/13/2024** - **07/30/2024
**Reason for Term**:Maternity Leave
**FTE**: 1.00
**Anticipated Shift**: Days
**Work Arrangement**: In Person
**Daily Hours Worked**:7.50
**Annual Base Hours**:1950
**Salary**:$22.437, $23.109, $23.798, $24.502, $25.242, $26.014, $26.787
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
**Position Overview**:
Under the general direction of the Manager of Patient Care, Occupational Therapy and Therapeutic Recreation, the incumbent is responsible for the direct administrative and secretarial support to the Manager of Patient Care in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial and reception support, as needed well as coordinating effective and efficient provision of secretarial support services to the Occupational Therapy Department.
Duties include:
- The ongoing monitoring and processing of capital and operating expenditures in the Department; assisting the Manager of Patient Care in dealing with confidential information and tasks (i.e. salaries, grievances, performance conversations).
- Coordinating meetings, attending and recording minutes
- Composing/typing correspondence, completing special projects, memoranda and reports, and Confidential financial documents.
- Performing miscellaneous administrative and secretarial duties.
- Preparing materials for meetings.
- Coordinating conferences/workshops.
- Supervising and monitoring of the workload and performance of the office support staff.
- When required, performing other secretarial and reception tasks.
**Experience**:
- 3-5 years previous experience in a senior secretarial position requiring considerable communication with staff at all levels in the organization.
**Education (Degree/Diploma/Certificate)**:
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program or equivalent related experience required.
- Certificate courses in supervision/administration/management preferred.
**Certification/Licensure/Registration**:
Not Applicable
**Qualifications and Skills**:
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Typing 60 wpm.
- Demonstrated proficiency in the use of Windows and Microsoft Office including Word, Outlook, Excel, Access, Publisher and PowerPoint required.
- Medical Terminology required. Proficiency in Accuro, EPR, ESP and SAP preferred.
- Familiarity with the Health Sciences Centre internal structure, corporate policies and procedures, and physical layout preferred.
- Must have excellent English communication (written and verbal) and interpersonal skills.
- The incumbent must be able to communicate with all levels of hospital personnel including, Directors, Manager and front-line staff of all classifications.
- Must have decision-making ability, good judgment, initiative, diplomacy, and the ability to coordinate workflow and develop efficiencies.
- Major issues would be referred to the Manager of Patient Care.
- Must be able to function with limited guidance, supervision and monitoring.
**Physical Requirements**:
- Frequent interruptions, noise and frequent review/revision of workload priorities.
- Fast-paced environment with a heavy workload.
- Contact with staff, patients and public.
This term position may end earlier as outlined in your collective agreement.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
-
Administrative Assistant 3
1 week ago
Winnipeg, Canada Health Sciences Centre Full time**Requisition ID**: 349053 **Position Number**: 20009267 **Posting End Date**: December 6, 2023 **City**: Winnipeg **Site**: Health Sciences Centre **Department / Unit**: Rehab Physiotherapy **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date**: 12/18/2023 **FTE**: 1.00 **Anticipated Shift**: Days;Evenings;Weekends **Daily...
-
Administrative Assistant 3
4 days ago
Winnipeg, Canada Pan Am Clinic Full time**Requisition ID**: 358082 **Position Number**: 20009224 **Posting End Date**: May 1, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**: Health Sciences Centre **Department / Unit**: Occupational Therapy Core **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date - End Date**: 05/13/2024 - 07/30/2024 **Reason for...
-
Administrative Assistant 3
2 weeks ago
Winnipeg, Canada Health Sciences Centre Full timePosition Overview Under the general direction of the Manager of Patient Care, Occupational Therapy and Therapeutic Recreation, the incumbent is responsible for the direct administrative and secretarial support to the Manager of Patient Care in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial...
-
Administrative Assistant 3
2 weeks ago
Winnipeg, Manitoba, Canada Pan Am Clinic Full timeRequisition ID: Position Number: Posting End Date: Open until filledCity: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In PersonDaily Hours Worked: 7.50Annual Base Hours:...
-
Administrative Assistant 3
3 weeks ago
Winnipeg, Canada Winnipeg Regional Health Authority Full timeRequisition ID: 358082 Position Number: 20009224 Posting End Date: May 1, 2024 City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Occupational Therapy Core Job Stream: Non-Clinical Union: Non Union Anticipated Start Date - End Date: 05/13/2024 - 07/30/2024 Reason...
-
Administrative Assistant 3
4 weeks ago
Winnipeg, Canada Health Sciences Centre Full time**Requisition ID**: 357254 **Position Number**: 20064799 **Posting End Date**: Open until filled **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: Genetics Program HSC **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date**: 04/26/2024 **FTE**: 1.00 **Anticipated Shift**:...
-
Administrative Assistant 3
4 weeks ago
Winnipeg, Canada Pan Am Clinic Full time**Requisition ID**: 357254 **Position Number**: 20064799 **Posting End Date**: Open until filled **City**: Winnipeg **Employer**: Shared Health **Site**: Health Sciences Centre **Department / Unit**: Genetics Program HSC **Job Stream**: Non-Clinical **Union**: Non Union **Anticipated Start Date**: 04/26/2024 **FTE**: 1.00 **Anticipated Shift**:...
-
Administrative Assistant 3
3 weeks ago
Winnipeg, Canada Health Sciences Centre Full timePosition Overview Under the general direction of the Manager Health Services for the Genetics & Metabolism Program, the incumbent is responsible for the direct administrative and secretarial support to the Manager Health Services in addition to coordinating effective, efficient management of the offices, providing administrative, secretarial as needed...
-
Administrative Assistant 3
2 weeks ago
Winnipeg, Canada Pan Am Clinic Full timeRequisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: Days Work Arrangement: In...
-
Administrative Assistant 3
4 weeks ago
Winnipeg, Canada Winnipeg Regional Health Authority Full timeRequisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: ...
-
Administrative Assistant 3
1 day ago
Winnipeg, Canada Winnipeg Regional Health Authority Full timeRequisition ID: 357254 Position Number: 20064799 Posting End Date: Open until filled City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Genetics Program HSC Job Stream: Non-Clinical Union: Non Union Anticipated Start Date: 04/26/2024 FTE: 1.00 Anticipated Shift: ...
-
Administrative Assistant
4 weeks ago
Winnipeg, Canada Private Pension Partners Inc. Full time**Purpose of Position** We are seeking a dedicated, organized, and efficient Administrative Assistant to join our team. The role of the Administrative Assistant will be to provide personalized and direct day-to-day support to our COO in a well organized and timely manner on a wide variety of administrative tasks relating to P3 developments or re-development...
-
Administrative Assistant
4 weeks ago
Winnipeg, Canada Roots Youth Care Full timeWe are seeking an adaptive, organized, proactive, multitasking professional with a commitment to enhance the quality of services and join our dynamic organization. Roots Youth Care Inc. operates licensed group care facilities that provide secure housing and a variety of youth support services to 11 to 18-year-old at-risk young men and boys. Our purpose at...
-
Administrative Assistant
4 days ago
Winnipeg, Canada Manitoba Métis Federation Full time**MANITOBA MÉTIS FEDERATION** **ADMINISTRATIVE ASSISTANT** **July 20, 2023** **Posting #23-00-002** The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada’s Negotiating Partners in Confederation and the Founders of the Province of Manitoba. The MMF...
-
Administrative Assistant
4 days ago
Winnipeg, Canada World Gateway Immigration Full timeJob description Immigration office an immediate need for a Administrative Assistant to support immigration practice. **Requirements**: 1. Must be fluent in English. Any second language is an asset. 2. Experience handling confidential and/or sensitive information in a professional manner 3. Capable of working in a fast paced office environment 4. Willing...
-
Administrative Assistant
2 weeks ago
Winnipeg, Canada Fountain Tire Full timeOverview: Fountain Tire is looking for an **Administrative Assistant** to support the business operations at our **Winnipeg Retread Plant.** This is a Monday-Friday position with normal business hours in a **manufacturing environment.** The Administrative Assistant will be expected to: - Deliver excellent customer service in person and by phone -...
-
Administrative Assistant
4 weeks ago
Winnipeg, Canada Simaril Inc Full time**Administrative Assistant - Simaril Inc** The Administrative Assistant fulfills receptionist duties and, provides administrative support to the Simaril administrative team and ensures the office is in an organized and prepared manner. The Administrative Assistant reports to the Office Manager. **The Administrative Assistant is Responsible...
-
Administrative Assistant
3 days ago
Winnipeg, Canada Pereux Insurance Planning Inc. Full timePereux Insurance Planning is looking for a hardworking, enthusiastic person to join the team in the role of Administrative Assistant. The incumbent in this role works directly with Licensed Life insurance Advisors to provide support to clients and facilitate new business. **Requirements**: - Excellent organizational and time management skills. - Proven...
-
Administrative Assistant
4 days ago
Winnipeg, Canada Heidi headhunting Full timeOverview: **Responsibilities**: - Perform general clerical duties including photocopying, faxing, mailing, and filing. - Maintain electronic and hard copy filing systems. - Answer phones and direct calls with professionalism and courtesy. - Assist in managing the front desk and reception area. - Provide administrative support to ensure efficient operation...
-
Administrative Assistant
4 weeks ago
Winnipeg, Canada GDI Integrated Facility Services Full timeAn industry leasing facility maintenance company that across Canada and the United States is seeking an experienced Administrative Professional to join our Winnipeg team! This experienced individual is a self-motivated, hardworking & friendly who thrives in a fast-paced environment. You are a team player, with verbal and written communication skills and a...