Accounts Payable and Operations Coordinator

2 days ago

Toronto, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are looking for a highly motivated Accounts Payable & Operations Coordinator to join our team in Toronto. In this role, you will provide support/backup to the team for Operations projects & Accounts Payable regular daily duties.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers as genuine partners.

**As a member of this team, you will be responsible for**:
Coding and reviewing vendor’s invoices for five office buildings plus retail units in the PATH

Processing high volume of invoices for operating expenses and capital expenses, including holdbacks

Collecting supporting documents for processing invoices

Wire transfer processing in coordination with Treasury and accounts payable team

Advising team for monthly and yearly cut-off, make sure invoices can be posted before cut-off

Assisting property administrator by releasing tenant security deposit refund, tenant year-end adjustment

Providing support/backup for Accounts Payable projects;
Generating reports related to the Accounts Payable team workload data on a daily basis as per requested;
Implementing company AP policy, especially on invoice processing and vendor setup procedure

Participating in system testing and process improvements and providing technical solutions to automate manual processes and achieve highest efficiencies;
Responding in a timely basis and effectively communicating while guiding personnel with respect to accounts payable policies and procedures.

Assisting accountant and provide answers to auditor’s questions about last year’s transactions

Collaborating within the Operations department leadership team to support various site initiatives and completing additional administrative duties as assigned

Coordinating monthly departmental accruals, inputting invoices into BASWARE and assisting Operations Manager with preparation of annual Operating/Capital Budgets and Reforecast reporting.

Assisting with the preparation of Department chargebacks and Tenant Allowance payments with Property Administration team

Assisting with preparation of Sustainability, Waste/Recycling, Utilities, Life/Safety, and other operations reports to be sent to head office, external stakeholders, Co-Owners, and tenants.

Support to management and head office accounting and legal departments: providing invoices for auditor, tracking of area certificate and fully executed lease and storage agreement, tenant and lease information, and building information.

**To succeed in this role, you**:
Have a minimum of 2-4 years of accounts payable/finance experience;
Completed college diploma in accounting, a university degree is an asset;
Are well versed in MS Office, and advanced Excel;
Have experience working with JDE;
Experience with Basware is an asset

Have excellent time management skills and can easily prioritize tasks whilemanaging other ongoing activities;
**Have Ability to multi-task in a fast-paced environment**:
Thrive in organizations that constantly evolve and adapt;
Embrace collaborative sharing of knowledge within a teamwork environment;
Driven to achieving results and continuously striving to deliver the highest performance through creative thinking.

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum

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