Office Administrator

7 months ago

Ottawa, Canada Dillon Consulting Limited Full time

Overview:
Are you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We're seeking a proactive problem-solver who can seamlessly manage office logistics and provide essential support to our project and marketing teams, while elevating the overall experience for our staff and clients. If you're ready to make a meaningful impact in a fast-paced, collaborative environment, we want you on our team. Join us and be a driving force behind the success of our Ottawa office, adding value every step of the way.

**Your opportunity**

**As a valuable member of the Offices national resource team, **you will have the opportunity to showcase your organizational, communication, and financial skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

**Responsibilities**:
**What your day will look like**
- Assist the Office Manager with the day-to-day operation of the office and in creating a work environment and office culture that is productive and promotes employee satisfaction
- Assist the Office Manager with monitoring operating budgets and capital purchases, and the development and execution of annual office business plans
- Deliver new employee orientation and training related to Dillon procedures and systems
- Assist in organizing local office meetings and work-related functions
- Manage the switchboard, mail and couriers, greet visitors
- Complete office services such as office filing and archiving
- Manage the flow and approval of accounts payable invoices and expense claims for staff
- Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities
- Format a range of large and small documents using Microsoft Word
- Edit and proofread documents for spelling, grammar, and consistency, and completing overall quality reviews
- Complete document production, including photocopying, scanning, binding, and compiling PDF files
- Complete other administrative duties as required or assigned, and fulfill the variety of tasks necessary to run the office effectively, and service our project and proposal needs

**Learning & Development**
- Commit to self-development and ongoing learning and professional development

Qualifications:
**What you will need to succeed**
- A minimum of three (3) to five (5) years of administration-related experience
- A certificate or diploma in an administration-related field of study will be considered an asset

**Experience**:

- Advanced skills in Microsoft Word and experience with document formatting
- Proficient in the use of Microsoft Excel
- Excellent attention to detail, a high regard for accuracy, and the ability to provide high-quality outputs
- Professional verbal and written communication skills
- Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office
- Ability to prioritize work effectively to meet tight deadlines and changing workload demands
- Ability to work independently and as part of a team
- Understanding of basic accounting principles, terms and financial functions
- Experience using PDF editing software to compile large and complex documents is considered an asset
- Experience in a Professional Services consulting firm is considered an asset

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our **core values**:

- Reliability: words that result in actions build trust;
- Achievement: do the work to hit the target;
- Continuous development: always learning; always adapting; always growing;
- Creativity: discover new possibilities;
- Courage: do the things that matter, especially when it’s hard;
- Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

- ** Employee share purchase plan**
- Dillon is 100% employee owned and share ownership is open to all full-time regular employees
- ** A competitive compensation package**
- Comprehensive health benefits
- Generous retirement savings plan
- Student loan repayment assistance with matching employer contributions
- ** Flexible work hours**
- Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing d

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