Administrative Assistant, Field
5 months ago
**Responsibilities**:
- Build good working relationships with the project team to ensure timely, accurate flow of cost related information.
- Enter all Purchase Order Requisitions (P.O.R) into Labour, Equipment and Material (L.E.M) Log with accuracy, on a daily basis.
- Perform accurate and timely collection, entry and verification of timesheets and reconciliation in payroll system.
- Prepare, compile and sort documents for data entry.
- Assist with compiling data and documents for project billings as required and under the direction of the Project Manager.
- Perform general clerical duties including but not limited to; photocopying, faxing, scanning, mailing, and filing.
- Liaise with Accounts Payable & Receivable.
- Assist with onboarding of new hires.
- Submit hiring forms to the Payroll Administrator.
- Assist supervisors with daily communication and transfer of information.
- Attend and take minutes at progress meetings.
**Job Specifications**:
- College diploma or business training.
- Minimum three years’ experience in an administrative position.
- Minimum one year experience in the construction field.
- Experience in business writing, drafting correspondence, minute taking, reports etc.
- Excellent time management and organizational skills.
- Excellent oral and written communication skills.
- Excellent customer service skills, both internally and externally.
- Demonstrated ability to multitask and prioritize daily activities in a fast-paced environment in order to meet deadlines.
- Ability to work independently with mínimal direction.
- Ability to work on project construction sites.
- Ability to work various rotation schedules.
- Valid driver’s license and reliable transportation.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program
Schedule:
- 10 hour shift
**Education**:
- AEC / DEP or Skilled Trade Certificate (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Construction: 1 year (preferred)
Licence/Certification:
- Class G Licence (required)
Ability to Commute:
- Greater Sudbury, ON (required)
Willingness to travel:
- 25% (preferred)
Work Location: In person
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