Admissions Records Clerk

3 weeks ago

Halifax, Canada Saint Mary’s University Full time

**Date Posted**:May 12, 2023

**Posting Deadline**:May 26, 2023

**Department**:Enrolment Services

**Type of Employment**:Permanent, Full-Time

**Group Affiliation**:Bargaining Unit 79, Group 4 ($35,325- $40,546 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of **Admissions Records Clerk** to join our Enrolment Services team.

**What we offer**

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Flexible Workplace
- Holiday closure
- Summer hour schedule
- Employee Transit EPass through Halifax Transit

**Job Information and Responsibilities**

Under the direction of the Assistant Registrar - Admissions, the Admissions Records Clerk will:

- Compile applicant files and ensure all necessary documents are assembled for review by the Director of Admissions, Assistant Registrar - Admissions, and the Admissions Officer.
- Create and maintain active and archived transcript files (dating back two years).
- Liaise with other University departments to facilitate the Admissions process.
- Prepare external transcripts for mailing/courier or pick up.
- Provide information to the public by telephone and in person; prepares and sends out information packets.
- Maintain Admissions Records Clerk procedural manual, suggest improvements in the Admissions Office procedures and systems to the Assistant Registrar, Admissions.
- Process NSF collection.

The Collective Agreement can be viewed here.

**Experience and Education Requirements**

To be the successful Admissions Records Clerk you will have:

- High school, plus the completion of a one-year Community College Diploma.
- Computer training to include but not limited to Microsoft Office (Word, Excel and Outlook).
- Minimum one-year related experience.
- Strong communication and listening skills.
- Comfortable in cross-cultural situation.
- Customer Information System experience is considered as asset.
- Working in a university environment is considered an asset.

**Application Details**
- Resume
- Cover Letter
- Three Professional References

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