Office Manager

7 months ago


Okotoks, Canada REAL-R Full time

**REAL-R** is looking for an Office Manager for a dynamic law firm in Calgary as a contractor to cover a maternity leave.

**Qualifications**:

- Must have 4 plus years’ experience as a law firm administrator
- Demonstrate excellent organizational, time management, and problem-solving abilities
- Demonstrate superior oral and written communication skills
- Demonstrate keen attention to detail, with an ability to effectively manage constraints and competing priorities
- Demonstrate the ability to complete multiple tasks on initiatives of varying complexity
- Demonstrate the ability to take on new challenges and develop skills
- Ability to work cooperatively in a supportive team atmosphere
- Proficiency in Word, Outlook, PowerPoint, and Excel
- Experience with PCLaw
- Some Bookkeeping experience and payroll experience is preferred
- Working independently while reporting directly to managing lawyer
- Bachelor’s degree is preferred
- High level of organization, strong attention to detail and accuracy required

The duties for this role include, but not limited to:

- Supervision of administrative & support staff and manage personnel scheduling
- Executive assistant to Managing Partner
- Facilitate the day to day operations of the law firm
- Implement and maintain procedures/office administrative systems
- Maintain staff records for vacation, sick time, overtime, leaves, etc.
- Update employee, staff employment and procedures manuals and facilitate the implementation of the same
- Assist with the recruitment, interviewing, hiring, firing, reviews, benefits, on and off boarding
- Assist with employee retention sustaining an open and honest culture
- Day to day accounting assistance and management
- Law Society compliance
- Ensure billing, accounts and collections are attended to in a timely manner
- Assuring firm and client payables are processed and receivables collected
- Coordinate with landlord regarding leased premises, organize the setup of an office (renovations, designs, and moves) and work with contractors, janitorial and moving companies
- Work with suppliers regarding purchase or lease of office equipment and maintenance and service contracts
- Purchase and maintain office furniture and fixtures, ordering stationery supplies, toner products, kitchen supplies
- Liaise with suppliers and vendors for such items as document management and destruction, janitorial and cleaning services and building maintenance
- Maintain and implement a disaster-preparedness plan to minimize loss of information and disruption of client services
- Maintain memberships of lawyers to various organizations
- Track education of staff and lawyers
- Registration of staff and lawyers participation in continuing education
- Working in-house or with outsourced experts to purchase, lease and maintain computers, programs, servers, off-site backups, cell phones and all other equipment required for the efficient operation of the firm
- Schedule service and upgrades to equipment and programs
- Deal with any crisis that may arise including power outage, corrupt programs
- Train staff and lawyers on the equipment and programs


  • Accounting Office

    2 months ago


    Okotoks, Canada Walmart Canada Full time

    **Position Summary... **:Manages all store funds through accurate cash handling and record keeping to ensure financial integrity and security. **What you'll do...**: 1. Confirms appropriate amount of currency in Accounting Office upon opening, after final deposit and prior to closing the office daily and calibrates the teller mate machine weekly or as...

  • Office Administrator

    4 months ago


    Okotoks, Canada Jacqueline Rae Weddings Events Interiors Full time

    Jacqueline Rae Events is currently seeking an experienced Office Administrator with strong attention to detail to join our team. As the Office Administrator, you will play a vital role in managing administrative tasks and utilizing online software systems to streamline operations. If you have a passion for event management, a strong work ethic, and the...


  • Okotoks, Canada Newko Distribution Lyd Full time

    Office/warehouse assistant. We are a fast-growing company in the agriculture sector and are seeking an assistant to join our organization. As an office assistant you will be responsible for providing administrative support to ensure efficient operation at the office. This position is either full-time or part-time available. **Responsibilities**: -...

  • Office Cleaner

    4 months ago


    Okotoks, Canada D'Arcy Dental Full time

    ## Duties - Perform general cleaning tasks to maintain cleanliness in office areas - Dusting, sweeping, vacuuming, mopping floors, and cleaning surfaces - Emptying trash receptacles and ensuring proper waste management - Cleaning and sanitizing restrooms and kitchen areas - Restocking supplies such as toilet paper, paper towels, and soap - Reporting any...

  • Office Administrator

    4 months ago


    Okotoks, Canada PFP Canada Full time

    We are fire protection emergency services. Our goal is to provide prompt service to ensure our customers' safety. We are an agile, professional environment that prioritizes emergency customer service. Our services include: - service calls - installations - repairs and - inspections We invest in our employees training and development to become masters of...

  • Office Administrator

    7 months ago


    Okotoks, Canada PFP Canada Full time

    We are fire protection emergency services. Our goal is to provide prompt service to ensure our customers' safety. We are an agile, professional environment that prioritizes emergency customer service. Our services include: - service calls - installations - repairs and - inspections We invest in our employees training and development to become masters of...

  • Office Coordinator

    2 months ago


    Okotoks, Canada Murray Chrysler Okotoks Full time

    **Job Overview** About us; we are seeking a permanent Office Coordinator to join our team. Murray Chrysler Okotoks is a Platinum Member of Canada's Best Managed Companies. We pride ourselves in providing fulfilling careers. As such, you become a member of the Murray Automotive Group family. We value our staff and provide the tools and opportunities to grow...


  • Okotoks, Canada HumanEdge Global Full time

    About the Opportunity – Chief Financial OfficerDue to an upcoming retirement, the Town is looking for its next CFO who can build on the great work already in place. The Chief Financial Officer (CFO) is a senior strategic partner responsible for providing financial leadership and direction to the organization that supports both Council and corporate goals...


  • Okotoks, Canada Town of Okotoks Full time

    **Opportunity Highlight**: Closing Date**:January 12, 2025**Position Type**:Permanent**Compensation**:$78,245 - $90,740**Work Location**:Hybrid (On-site/Remote)** We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include: - Oversee the Town’s Records and Information Management program...

  • Lake House Manager

    1 month ago


    Okotoks, Canada Crystal Shores Residents' Association Full time

    **Job Overview** The Lake Manager is responsible for overseeing the daily operations of the lake facility, ensuring a safe and enjoyable environment for all visitors. This role requires strong leadership skills, effective communication, and a passion for outdoor recreation. The Lake Manager will coordinate activities, manage staff, and maintain the overall...

  • Area Sales Manager

    2 months ago


    Okotoks, Canada Partners Development Group Full time

    **Position Profile** Job Title: Area Sales Manager Location: Calgary Reports To: Sales Manager **Company Overview** For over 25 years, Partners Development Group has been building thoughtfully planned communities in the Calgary and Okotoks areas designed to encourage healthy living and enhance family well-being. As a company, we pride ourselves on our...

  • Assistant Manager

    7 months ago


    Okotoks, Canada 14 Mile CarWash Inc. Full time

    **About us** We are professional, agile and our goal is to Improve quality and customer service.. Our work environment includes: - Modern office setting - Fast paced work environment - Good customer service - Clean environment for staff and customers Job Overview: We are seeking an experienced Operations Manager to join our team. As an Operations...

  • Construction Manager

    4 weeks ago


    Okotoks, Canada Alltrade Industrial Contractors Full time

    **ALLTRADE POSITION TITLE**: Construction Manager **EMPLOYMENT STATUS**:Full-Time Permanent - Salary **LOCATION**:Various project sites within Alberta and Saskatchewan **ORGANIZATION OVERVIEW** Alltrade is an Industrial Contractor with clients across Canada and is part of the Barton Malow family of companies. Our services include...


  • Okotoks, Canada Canna Cabana Full time

    The **A**ssistant Store Manager** will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating the daily operations of the store according to set goals and business objectives. Daily operations include staff scheduling, supervision and management, customer satisfaction, product...


  • Okotoks, Canada Walmart Canada Full time

    **Position Summary... **:The OMNI Department Manager will provide customer service by offering assistance to meet the customer’s shopping needs. This will be accomplished by contributing to the overall processes for Online Grocery and Walmart.ca processes directly and through follow-up with OMNI Associates. This Associate will function as part of a team to...

  • Safety Codes Officer

    4 months ago


    Okotoks, Canada Town of Okotoks Full time

    **We Are**: The Town of Okotoks is offering a dynamic position within a work environment where communication, accountability and collaboration are core values required to support internal and external customers by providing an exceptional level of customer service. The Town of Okotoks fosters a culture of shared accountability through our collaboratively...

  • Branch Manager

    1 month ago


    Okotoks, Canada goeasy Full time

    Embark on a journey with one of Canada's fastest growing companies - welcome to goeasy! We have been honored with recognitions such as **Waterstone Canada’s Most Admired Corporate Cultures**, the **2022 Report on Business Women Lead Here**, **Report on Business for Canada’s Top Growing Companies** and **TSX30** **as one of the **best performing companies...

  • Retail Store Manager

    7 months ago


    Okotoks, Canada Canna Cabana Full time

    The **Retail Store Manager** is responsible for the daily operations and profitability of the establishment according to set goals and business objectives. Daily operations include staff management, customer satisfaction, neat product presentation, inventory management and carrying out seasonal changes and promotional activities. **Job Duties** - Greet and...

  • Assistant Manager

    7 months ago


    Okotoks, Canada Nutters Everyday Naturals Full time

    **ASSISTANT MANAGER** **REPORTS TO: STORE MANAGER** **Purpose**:The incumbent in this position will assist the Store Manager in the overall operations of the retail unit, with a main focus on Grocery, Produce, and bulk foods areas. He/She will also take full responsibility in his/her absence, manage the departments inventory and ensure proper follow up...

  • Assistant Manager

    4 weeks ago


    Okotoks, Canada StorageMart | MMS Full time

    Self-storage is one of the fastest growing sectors of the retail sales industry. StorageMart is the largest independent providers of self-storage for business and domestic customers in Canada, the United States and the U.K. Assistant Manager - Okotoks StorageMart has an immediate opening for an Assistant Store Manager to join our team!! Are you ready to be a...