Client Administrator
2 weeks ago
**Job Description - **Client Service Coordinator
Reporting to the Regional Director of Operations, the Service Intake Coordinator is responsible for coordinating and processing service requests. Additionally, the position provides support to our Operations team.
**What We Offer**:
- Health Spending Account
- A great vacation offering.
- Flexible hours of work
- Monday to Friday office hours 830-5pm no working on weekends or Holidays
- Being part of a management team that understands work/life balance.
**Duties and Responsibilities**
- Process service intake forms (SIFs) in an accurate, detailed, and timely manner for all regions.
- Must deb very detailed orientated
- Complete service checklists.
- Liaise with external clients to ensure service requirements are accurately met both verbally and written.
- Work closely with internal operations, administration, and accounting teams.
- Conduct research pertaining to various requests, both internally and externally.
- Update client database and files.
- Report and work order reconciliation.
- Read, analyze and action written communication.
- Confirm and process service extensions, cancellations and suspensions with clients.
- Answer phone calls and direct to appropriate parties. Strong customer service
**Qualifications and Requirements**
- University degree. Will consider experience in lieu of formal education.
- Security knowledge an asset
- Minimum 3 years’ experience in an administrative role in a busy, dynamic office environment.
- A team player with a positive attitude and a willingness to jump in and assist.
- Ability to be productive and efficient with limited supervision.
- Eagerness and ability to learn quickly.
- Ability to work with precision and accuracy while demonstrating attention to detail.
- Strong organizational and planning skills in an office environment with fluctuating volumes and demands.
- Ability to mitigate problems and find creative solutions.
- Effective communication skills, both verbally and in writing.
- Ability to work well under pressure.
- Security Knowledge an asset
- Advanced computer skills required; mastery of MS Office assumed, and high level of proficiency using Gmail, Google Drive, and Google Docs is required.
-
Employment Services Administrator
4 weeks ago
Nanaimo, Canada Maximus Full timeCompany Profile: This is a wonderful team-based working environment, and an opportunity to work with a great team of people who are dedicated to helping and making a difference in people's lives. **Job Description**: **Role Summary** As the first point of contact for WorkBC Employment Services, the Employment Services Administrator is responsible for a...
-
Administrative Assistant
6 days ago
Nanaimo, Canada ETHOS Career Management Group Ltd. Full timeAt ETHOS Career Management Group Ltd., our clients come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We are looking for a self-motivated, detail-oriented, highly organized Administrative Assistant with excellent...
-
Receptionist/administrative Assistant
4 weeks ago
Nanaimo, Canada ACM Fitterer Ltd. Chartered Professional Accountants Full time**Reception Duties**: - Greeting clients and answering telephone - Maintaining/reordering office supplies - Courier, mail, filing, scanning, photocopying, electronic filing **Administrative Duties**: - Compiling year-end packages for clients - Client billing and Accounts Receivable Management including collections - Maintaining firm filing system and...
-
Receptionist/administrative Assistant
4 weeks ago
Nanaimo, Canada Wildewood Health Full time**Wildewood Health is growing! We are hiring an Administrator!** Wildewood Health is currently seeking an administrator to join our team! **What is Wildewood Health?** Wildewood Health is Nanaimo’s leading active therapy clinic opening its doors in 2021. Wildewood Health offers private treatment rooms, a large gym space and state-of-the-art equipment to...
-
Receptionist/administrative Assistant
4 weeks ago
Nanaimo, Canada Wildewood Health Full time**Wildewood Health is growing! We are hiring an Administrator! **Wildewood Health is currently seeking an administrator to join our team! **What is Wildewood Health?** Wildewood Health is Nanaimo’s leading Rehabilitation, Health, and Performance clinic, opening its doors in June of 2021. Wildewood Health has a diverse team of athletic therapists,...
-
Administrative Support Clerk
4 weeks ago
Nanaimo, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...
-
Administrative Assistant
5 days ago
Nanaimo, Canada Campbell & Fairweather Psychology Group Full timeCampbell & Fairweather Psychology Group is a private psychology practice dedicated to providing the highest quality clinical services to the Vancouver Island community. As one of the largest psychological health care providers on Vancouver Island, Campbell & Fairweather is a broad range full-service facility that aims to respond to client needs in a timely...
-
Administrative Assistant/receptionist
4 weeks ago
Nanaimo, Canada Cross and Company Full timeWe are a busy CPA public accounting office that is looking for a full-time administrative assistant to join our team who is friendly, professional, well organized, and driven. A list of duties would include, but are not limited to the following: - Answer multi-line phone system - Greet clients, employees and vendors - High volume document scanning and...
-
Client Experience Specialist
2 days ago
Nanaimo, Canada Investment Planning Counsel Full timeInvestment Planning Counsel (IPC) est l’une des sociétés de gestion de patrimoine indépendante qui croît le plus rapidement au Canada. Notre groupe diversifié est constitué de personnes orientées sur un objectif : aider les conseillers à bâtir une meilleure entreprise en offrant une expérience client remarquable.Nous nous spécialisons dans la...
-
Client Experience Specialist
2 weeks ago
Nanaimo, Canada Investment Planning Counsel Full timeInvestment Planning Counsel (IPC) est l’une des sociétés de gestion de patrimoine indépendante qui croît le plus rapidement au Canada. Notre groupe diversifié est constitué de personnes orientées sur un objectif : aider les conseillers à bâtir une meilleure entreprise en offrant une expérience client remarquable.Nous nous spécialisons dans la...
-
Client Experience Specialist
2 weeks ago
Nanaimo, Canada Investment Planning Counsel Full timeInvestment Planning Counsel (IPC) est l’une des sociétés de gestion de patrimoine indépendante qui croît le plus rapidement au Canada. Notre groupe diversifié est constitué de personnes orientées sur un objectif : aider les conseillers à bâtir une meilleure entreprise en offrant une expérience client remarquable.Nous nous spécialisons dans la...
-
Client Experience Specialist
2 weeks ago
Nanaimo, Canada Investment Planning Counsel Full timeInvestment Planning Counsel (IPC) est l’une des sociétés de gestion de patrimoine indépendante qui croît le plus rapidement au Canada. Notre groupe diversifié est constitué de personnes orientées sur un objectif : aider les conseillers à bâtir une meilleure entreprise en offrant une expérience client remarquable.Nous nous spécialisons dans la...
-
Accounting Administrator
7 days ago
Nanaimo, Canada Alair Homes Full time**Accounting Administrator, Alair Homes** **Who are we?** Alair Homes is a premium custom home building and large-scale renovation/remodeling company with over 90 franchise locations across Canada and United States. ‘Living Better Starts Here’ runs through all aspects of our business and focuses not only on our esteemed clients but all members of our...
-
Administrative Assistant/receptionist
4 weeks ago
Nanaimo, Canada Genx Business Solutions Inc. Full timeThis position is responsible for managing the client contact and administrative duties as required for the company. Confidentiality, excellent organizational skills, time management, priority setting, accuracy, and most importantly good customer relations and the ability to communicate clearly are important qualification for this position. Reception...
-
Client Experience Specialist
2 weeks ago
Nanaimo, Canada Investment Planning Counsel Full timeInvestment Planning Counsel (IPC) est l'une des sociétés de gestion de patrimoine indépendante qui croît le plus rapidement au Canada. Notre groupe diversifié est constitué de personnes orientées sur un objectif : aider les conseillers à bâtir une meilleure entreprise en offrant une expérience client remarquable. Nous nous spécialisons...
-
Nanaimo, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant, Indigenous Services. This diverse team of professionals directly contributes to the success of...
-
Professional Administrative Assistant
4 weeks ago
Nanaimo, Canada M Graham & Associates Inc Full timeDo you want to work for a vibrant accounting firm who is committed to providing professional services to the community? M Graham & Associates Inc. is looking for a **PROFESSIONAL ADMINISTRATIVE ASSISTANT **for the upcoming tax season. We are looking for an energetic person, who has integrity, flexibility and accountability and is able to perform their tasks...
-
Sales Administrator
4 weeks ago
Nanaimo, Canada Avalon College Limited oa Avalon Career College Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Arrange training for staff - Conduct performance reviews - Oversee payroll administration - Plan and control budget and expenditures - Work with the marketing department to understand and communicate marketing messages to the field - Determine strategic planning related to new...
-
Sales Administrator
5 days ago
Nanaimo, Canada Avalon College Limited oa Avalon Career College Full timeEducation: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Arrange training for staff - Conduct performance reviews - Oversee payroll administration - Plan and control budget and expenditures - Work with the marketing department to understand and communicate marketing messages to the field - Determine strategic planning related to new...
-
National Services Administrative Assistant
5 days ago
Nanaimo, Canada Canem Systems Ltd Full timeWe are looking for We are a team of over 900 employees operating in a diverse cross-section of public and private market sectors. We offer a comprehensive suite of services across a full range of complementary disciplines including Electrical, Mechanical, Data & Communications, Security, and Service & Maintenance. Staying true to our roots, Canem retains...